Panasonic Kx Fl611 Operating Instruction Manual

							2. Preparation
19
For Fax Advantage assistance, call 1-800-435-7329.
2.2 Selecting the way to 
use your fax machine
Depending on your situation, you can select the 
way you prefer to use your fax machine in Quick 
Setup feature #00.
You can print out the Quick Setup Guide as a 
reference.
–Case 1: FAX ONLY (page 20)
–Case 2a: Distinctive Ring (1 phone line with 2 
or more phone numbers) (page 21)
–Case 2b: Distinctive Ring (using with voice 
mail service) (page 22)
–Case 3: EXT. TAM (page 23)
–Case 4: TEL ONLY (page 25)
–Case 5: FAX with PC MODEM (one phone 
number) (page 26)
LAbout case 5, see page 26 for details.
1Press {MENU}.
2Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3Press {SET}.
LThe Quick Setup Guide will be printed.
4Press {A} or {B} repeatedly to display the 
desired setting.
5Press {SET}.
6Press {MENU}.
{MENU}{SET}
{A}{B}
FL611-PFQX2072ZA-en.book  Page 19  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
20
For Fax Advantage assistance, call 1-800-435-7329.
2.3 Case 1: FAX ONLY
2.3.1 Your situation
You wish to use the fax machine only for fax 
reception/transmission.
2.3.2 Telephone wiring image in 
house or office
2.3.3 How to setup
1Press {MENU}.
2Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3Press {SET}.
LThe Quick Setup Guide will be printed.
4Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=FAX ONLY [±]
5Press {SET}.
LThe {AUTO ANSWER} light is ON.
6Press {MENU}.
Note:
LThe ring count is set to 2. You can change the 
ring setting in feature #06 (page 49).
2.3.4 How faxes are received
Leave {AUTO ANSWER} turned ON. When the 
other party sends a fax, the fax machine will 
receive it automatically.
Single 
telephone
line
(1 phone
number)
Fax machine
{MENU}{SET}
{A}{B}
FL611-PFQX2072ZA-en.book  Page 20  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
21
For Fax Advantage assistance, call 1-800-435-7329.
2.4 Case 2a: Distinctive 
Ring (1 phone line with 2 
or more phone numbers)
2.4.1 Your situation
You wish to use this unit to receive faxes using 
one phone number and to handle phone calls 
using another phone number. You must get an 
additional phone number by subscribing to your 
telephone company’s Distinctive Ring service.
LDistinctive Ring service may be called Identa 
Ring service. The name of the service 
depends on the telephone company.
2.4.2 Telephone wiring image in 
house or office
2.4.3 How to setup
1Subscribe to Distinctive Ring service at your 
local telephone company to get a new phone 
number.
2Press {MENU}.
3Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
4Press {SET}.
LThe Quick Setup Guide will be printed.
5Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=DIST. RING [±]
6Press {SET}.
LThe {AUTO A NSWER} light is ON.
7Press {MENU}.
LYou cannot change the receiving mode 
while the Distinctive Ring feature is 
activated.
2.4.4 How phone calls and faxes 
are received
If the number assigned for phone calls is called, 
the fax machine and answering machine will ring 
and then the answering machine will record 
voice message automatically.
If the number assigned for fax is called, all the 
phones will ring but only the fax machine will 
respond and receive the incoming fax. The fax 
machine will answer before the answering 
machine will.
If you subscribe to three or more phone 
numbers on a single telephone line
Each phone number will be assigned a different 
ring pattern by the phone company.
To use one number for fax, program the ring 
pattern assigned for fax (feature #32 on page 45) 
by referring to the ring pattern table (page 44).
Room
Fax machine
Facsimile No.
(555-1333) Answering
machine
Telephone No.
(555-1111)RoomSingle 
telephone
line
(2 phone
numbers) 2 numbers example
{MENU}{SET}
{A}{B}
FL611-PFQX2072ZA-en.book  Page 21  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
22
For Fax Advantage assistance, call 1-800-435-7329.
2.5 Case 2b: Distinctive 
Ring (using with voice mail 
service)
2.5.1 Your situation
You have already subscribed to voice mail 
service and also wish to receive a fax 
automatically.
You must get an additional phone number by 
subscribing to your telephone company’s 
Distinctive Ring service.
LDistinctive Ring service may be called Identa 
Ring service. The name of the service 
depends on the telephone company.
2.5.2 Telephone wiring image in 
house or office
2.5.3 How to setup
1Subscribe to Distinctive Ring service at your 
local telephone company to get a new fax 
number.
LYou do not need to apply to a voice mail 
service for the new number.
2Press {MENU}.
3Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
4Press {SET}.
LThe Quick Setup Guide will be printed.
5Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=DIST. RING [±]
6Press {SET}.
LThe {AUTO A NSWER} light is ON.
7Press {MENU}.
LYou cannot change the receiving mode 
while the Distinctive Ring feature is 
activated.
2.5.4 How phone calls and faxes 
are received
If the number assigned for phone calls is called, 
a voice message will be recorded in the voice 
mail service. The fax machine will ignore the 
incoming call.
If the number assigned for fax is called, the fax 
machine will ring. If an extension telephone is 
connected on the same line, it will also ring. 
Then the fax machine will start fax reception 
automatically.
If you subscribe to three or more phone 
numbers on a single telephone line
Each phone number will be assigned a different 
ring pattern by the phone company.
To use one number for fax, program the ring 
pattern assigned for fax (feature #32 on page 45) 
by referring to the ring pattern table (page 44).
Single 
telephone
line
(2 phone
numbers)Room
Extension 
telephone
(555-1333)Fax machine
(555-1333)Room
Telephone company service 2 numbers example
Voice mail
(555-1111)
{MENU}{SET}
{A}{B}
FL611-PFQX2072ZA-en.book  Page 22  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
23
For Fax Advantage assistance, call 1-800-435-7329.
2.6 Case 3: EXT. TAM 
(External Telephone 
Answering Machine)
2.6.1 Your situation
You wish to use the fax machine and your 
answering machine in the same room.
2.6.2 Telephone wiring image in 
house or office
2.6.3 How to setup
1Press {MENU}.
2Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3Press {SET}.
LThe Quick Setup Guide will be printed.
4Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=EXT. TAM [±]
5Press {SET}.LThe {AUTO A NSWER} light is ON.
6Press {MENU}.
7Turn on your answering machine.
8Adjust the ring setting of the answering 
machine to 4 or less.
LThis will allow the answering machine to 
answer the call first.
2.6.4 How phone calls and faxes 
are received
At first your answering machine will pick up the 
call.
LIf the call is a phone call, the answering 
machine will record a voice message 
automatically.
LIf a fax calling tone is detected, the answering 
machine will be disconnected and the call will 
be switched to the fax machine. The fax 
machine will receive a fax automatically.
Receiving a voice message and fax 
document in one call
The caller can leave a voice message and send 
a fax document during the same call. Inform the 
caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering device will answer the call.
2.The caller can leave a message after the 
greeting message.
3.The caller presses {*} {#} {9} (pre-
selected fax activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LTo receive fax documents using the 
extension telephone, make sure remote fax 
activation is turned ON (feature #41 on page 
50) beforehand. The default setting is ON.
If the answering machine is turned OFF
The fax machine will ring 5 times and receive 
faxes automatically.
With the fax machine
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
3.Replace the handset.
Single 
telephone
line
(1 phone
number)
Answering
machine
Fax
machine
{MENU}{SET}
{FAX START} {A}{B}
FL611-PFQX2072ZA-en.book  Page 23  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
24
For Fax Advantage assistance, call 1-800-435-7329. LThe fax machine will start reception.
With an extension telephone
If you have another telephone connected to the 
same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (pre-selected fax 
activation code) firmly.
LThe fax machine will start reception.
3.Replace the handset.
Note:
LTo receive fax documents using the 
extension telephone, make sure remote fax 
activation is turned ON (feature #41 on page 
50) beforehand. The default setting is ON.
FL611-PFQX2072ZA-en.book  Page 24  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
25
For Fax Advantage assistance, call 1-800-435-7329.
2.7 Case 4: TEL ONLY
2.7.1 Your situation
You wish to use the fax machine and an 
extension telephone in a different room. Most 
incoming calls are phone calls and the fax 
machine is seldom used for fax reception.
2.7.2 Telephone wiring image in 
house or office
2.7.3 How to setup
1Press {MENU}.
2Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3Press {SET}.
LThe Quick Setup Guide will be printed.
4Press {A} or {B} repeatedly to display the 
following.
SELECT A SETUP
=TEL ONLY [±]
5Press {SET}.
LThe {AUTO ANSWER} light is OFF.
6Press {MENU}.
2.7.4 How phone calls and faxes 
are received
You have to answer all calls manually.
You can receive a fax with the fax machine and 
an extension telephone.
With the fax machine
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
LThe fax machine will start reception.
3.Replace the handset.
With an extension telephone
If you have another telephone connected to the 
same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (pre-selected fax 
activation code) firmly.
LThe fax machine will start reception.
3.Replace the handset.
Note:
LTo receive fax documents using the 
extension telephone, make sure remote fax 
activation is turned ON (feature #41 on page 
50) beforehand. The default setting is ON.
Single 
telephone
line
(1 phone
number)Room
Extension 
telephoneRoom
Fax machine
{MENU}{SET}
{FAX START} {A}{B}
FL611-PFQX2072ZA-en.book  Page 25  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
26
For Fax Advantage assistance, call 1-800-435-7329.
2.8 Case 5: FAX with PC 
MODEM (one phone 
number)
2.8.1 Your situation
You wish to use a computer connected via 
MODEM and the fax machine on a single 
telephone line.
The fax machine and the computer are in the 
same room and you do not want the computer to 
answer incoming calls automatically.
2.8.2 Telephone wiring image in 
house or office
2.8.3 How to setup
1Set the fax machine to FAX ONLY mode by 
pressing {AU TO A N SW E R} repeatedly to 
display the following.
FAX ONLY MODE
3 RINGS [±]
LThe display will show the number of rings 
before the fax machine answers a call in 
FAX ONLY mode.LYou can change the ring count setting by 
pressing {A} or {B}.
Press {SET} to complete the ring count 
setting.
LThe {AUTO A NSWER} light is ON.
2Confirm the automatic answer feature on the 
computer is set to OFF.
Note:
LYou can also select “FAX ONLY” by #00 
(page 20).
2.8.4 How faxes are received
When receiving calls, the fax machine will 
automatically answer all calls and only receive 
fax documents.
Note:
LIf you use your computer as an answering 
machine, please refer to page 23.
LWhen the fax machine is using the telephone 
line (e.g., during phone calls, fax 
sending/receiving), the telephone line is busy 
and MODEM cannot be used.
LWhen the PC is using the telephone line, the 
following will be displayed:
EXT. IN USE
“EXT. IN USE” means MODEM or an 
extension telephone is in use on the same 
line.
Do not use the fax machine while the 
message is displayed, or else the PC 
activities could be disturbed.
Single 
telephone
line
(1 phone
number)
Computer Fa x
machine
{SET} {A}{B}
FL611-PFQX2072ZA-en.book  Page 26  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
27
For Fax Advantage assistance, call 1-800-435-7329.
Help Button
2.9 Help function
The unit contains helpful information which can 
be printed for quick reference.
Basic settings:
How to set the date, time, your logo and fax 
number.
Feature list:
How to program the features.
Directory:
How to store names and numbers in the 
directory and how to dial them.
Fax sending/receiving:
Help with problems sending/receiving faxes.
Copier:
How to use the copier function.
Q and A:
Frequently asked questions and answers.
Errors:
Explanation of error messages shown on the 
display.
Reports:
List of available reports.
Caller ID:
How to use the Caller ID features.
1Press {HELP}.
2Press {} repeatedly to display the 
desired item.
3Press {SET}.
LThe selected item will be printed.
Vol um e
2.10 Adjusting volume
Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
LIf any documents are in the document 
entrance, you cannot adjust the volume. 
Confirm that there are no documents in the 
entrance.
To turn the ringer OFF
1.Press {B} repeatedly to display “RINGER 
OFF= OK?”.
2.Press {SET}.
LWhen a call is received, the unit will not 
ring and will display “INCOMING CALL”.
LTo turn the ringer back ON, press {A}.
Ringer pattern
LYou can select one of three ringer patterns 
(feature #17 on page 49).
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press {A} or {B}.
Monitor volume
8 levels (high to low) are available.
While using the monitor, press {A} or {B}.
Initia l Progra mming
{SET} {HELP}
{}
{SET} {A}{B}
FL611-PFQX2072ZA-en.book  Page 27  Thursday, December 21, 2006  11:10 AM 
						

							2. Preparation
28
For Fax Advantage assistance, call 1-800-435-7329.
2.11 Date and time
You must set the date and time.
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
SET DATE & TIME
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
M:|
01/D:01/Y:04
TIME: 12:00AM
4Enter the current month/date/year by 
selecting 2 digits for each.
Example: August 10, 2004
Press {0}{8} {1}{0} {0}{4}.
M:08/D:10/Y:04
TIME:|
12:00AM
5Enter the current hour/minute by selecting 2 
digits for each. Press {*} to select “AM” or 
“PM”.
Example: 10:15PM (12 hour clock entry)
1.Press {1}{0} {1}{5}.
M:|
08/D:10/Y:04
TIME: 10:15AM
2.Press {*} repeatedly to display “PM”.
M:|
08/D:10/Y:04
TIME: 10:15PM
6Press {SET}.
LThe next feature will be displayed.
7Press {MENU} to exit.Note:
LThe other party’s fax machine will print the 
date and time on the top of each page you 
send according to your unit’s date and time 
setting.
LThe accuracy of the clock is approximately 
±60 seconds a month.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
If you have subscribed to a Caller ID 
service
The date and time will be automatically set 
according to the received caller information.
LIf the time has not previously been set, Caller 
ID will not adjust the clock.
If you have registered with openLCR 
service
The date and time will be automatically set.
{SET} {MENU}
{}
FL611-PFQX2072ZA-en.book  Page 28  Thursday, December 21, 2006  11:10 AM