Panasonic Kx Fl611 Operating Instruction Manual

							2. Preparation
29
For Fax Advantage assistance, call 1-800-435-7329.
2.12 Your logo
The logo can be your name or the name of your 
company.
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR LOGO
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
LOGO=|
4Enter your logo, up to 30 characters. See the 
following character table for details.
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit.
Note:
LYour logo will be printed on the top of each 
page sent from your unit.
To select characters with the dial keypad
Note:
LTo enter another character that is located on 
the same dial key, press {>} to move the 
cursor to the next space.
To enter your logo
Example: “BILL”
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
3.Press {5} 3 times.
LOGO=BI|
L
4.Press {>} to move the cursor to the next 
space and press {5} 3 times.
LOGO=BIL|
L
To change capital or lower-case letters
Pressing the {#} key will change to capital or 
lower-case alternately.
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
KeypadCharacters
{1}1[] {}+–/ =
,._`:;?|
{2}ABCabc 2
{3}DEFdef 3
{4}GHI ghi 4
{SET} {STOP} {MENU}
{FLASH}
{HANDSET MUTE} {}{A}{B}
{5}JKLj kl 5
{6}MNOmno6
{7}PQRSpqr s 7
{8}TUVt u v 8
{9}WXYZwxyz9
{0}0()! #$
%& ¥@@^ ’→
{#}To change capital or lower-
case letter.
{FLASH}To enter a hyphen.
{HANDSET 
MUTE}To insert a space.
{STOP}To delete a digit.
KeypadCharacters
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							2. Preparation
30
For Fax Advantage assistance, call 1-800-435-7329. 3.Press {#}.
LOGO=B|
i
4.Press {5} 3 times.
LOGO=Bi|
l
To correct a mistake
Press {} to move the cursor to the 
incorrect character, and make the correction.
To delete a character
Press {} to move the cursor to the 
character you want to delete and press {STOP}.
LTo erase all characters, press and hold 
{STOP}.
To insert a character
1.Press {} to move the cursor to the 
position to the right of where you want to 
insert the character.
2.Press {HANDSET MUTE} to insert a space 
and enter the character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select 
characters using {A} or {B}.
1.Press {B} repeatedly to display the desired 
character. Characters will be displayed in the 
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
LIf you press {A}, the order will be 
reversed.
2.Press {>} to insert the character.
3.Return to step 1 to enter the next character.
2.13 Your fax number
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR FAX NO.
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
NO.=|
4Enter your fax number, up to 20 digits.
Example:NO.=1234567|
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit.
Note:
LYour fax number will be printed on the top of 
each page sent from your unit.
LThe {*} button enters a “+” and the {#} 
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
LTo enter a hyphen in a telephone number, 
press {FLASH}.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
To delete a number
Press {} to move the cursor to the 
number you want to delete and press {STOP}.
{SET} {STOP} {MENU}
{FLASH}
{}
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							2. Preparation
31
For Fax Advantage assistance, call 1-800-435-7329. LTo erase all numbers, press and hold 
{STOP}.
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							3. Telephone
32
3 Telep hone Automatic Dialing
3.1 Storing names and 
telephone numbers for the 
one-touch dial feature and 
navigator directory
For rapid access to frequently dialed numbers, 
the unit provides the one-touch dial feature (22 
items) and navigator directory (100 items).
LStation 1 to 3 can be used alternatively as 
broadcast keys (page 39).
LYou can also send faxes using one-touch dial 
feature and navigator directory (page 39).
3.1.1 Storing one-touch dial item
1Press {DIRECTORY PROGRAM}.
2Select the desired station key.
For stations 1–3:
1.Press one of the station keys.
Example:STATION 1
DIAL MODE [±]
2.Press {SET}.
For stations 4–11:
Press one of the station keys.
For stations 12–22:
Press {LOWER}, then press one of the 
station keys.
3Enter the name, up to 10 characters (see 
page 29 for instructions).
4Press {SET}.
5Enter the telephone number, up to 30 digits.
6Press {SET}.LTo program other items, repeat steps 2 to 
6.
7Press {DIRECTORY PROGRAM}.
Helpful hints:
LYou can confirm the stored items by printing 
the telephone number list (page 72).
Note:
LA hyphen or a space entered in a telephone 
number counts as two digits.
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{STOP}.
LTo erase all characters/numbers, press and 
hold {STOP}.
3.1.2 Storing navigator directory 
items
1Press {DIRECTORY PROGRAM}.
2Press {>}.
3Enter the name, up to 10 characters (see 
page 29 for instructions).
4Press {SET}.
5Enter the telephone number, up to 30 digits.
6Press {SET}.
LTo program other items, repeat steps 3 to 
6.
7Press {DIRECTORY PROGRAM}.
Helpful hints:
LFor your convenience, HELP-FAX (1-800-
435-7329) has been stored in the directory. If 
you cannot solve a problem, call the number 
(page 33). If not needed, you can erase it 
(page 33).
LYou can confirm the stored items by printing 
the telephone number list (page 72).
Note:
LIf “SPACE= 5 DIRS.” is displayed, you can 
store only 5 more items.
LA hyphen or a space entered in a telephone 
number counts as 2 digits.
{SET} {LOWER}
{STOP} Station keys
{}
{A}{B}
{DIRECTORY PROGRAM}
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							3. Telephone
33
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{STOP}.
LTo erase all characters/numbers, press and 
hold {STOP}.
3.1.3 Editing a stored item
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {DIRECTORY PROGRAM}.
4Press {*}.
LIf you do not need to edit the name, skip 
to step 6.
5Edit the name. For further details, see the 
storing procedure on page 32.
6Press {SET}.
LIf you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see the storing procedure on page 
32.
8Press {SET}.
LTo edit other items, repeat steps 2 to 8.
9Press {STOP}.
3.1.4 Erasing a stored item
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {DIRECTORY PROGRAM}.
4Press {#}.
LTo cancel erasing, press {STOP}.
5Press {SET}.
LTo erase other items, repeat steps 2 to 5.
6Press {STOP}.
3.2 Making a phone call 
using one-touch dial 
feature or navigator 
directory
Before using this feature, store the desired 
names and telephone numbers in one-touch dial 
feature and navigator directory (page 32).
LKeep the front cover page open for button 
locations.
3.2.1 Using one-touch dial 
feature
1Press {MONITOR} or lift the handset.
2Select the desired station key.
For stations 1–11:
Press the desired station key.
For stations 12–22:
Press {LOWER}, then press the desired 
station key.
LThe unit will start dialing automatically.
3.2.2 Using the navigator 
directory
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MONITOR} or lift the handset.
LThe unit will start dialing automatically.
To search for a name by initial
Example: “LISA”
1.Press {>}.
LConfirm that there are no documents in 
the document entrance.
2.Press {A} or {B} to initiate the navigator 
directory.
3.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 29).
LTo search for symbols (not letters or 
numbers), press {*}.
4.Press {A} or {B} repeatedly to display 
“LISA”.
LTo stop the search, press {STOP}.
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							3. Telephone
34
LTo dial the displayed party, press 
{MONITOR} or lift the handset.Caller ID
3.3 Caller ID service
This unit is compatible with the Caller ID 
service offered by your local telephone 
company. To use this unit’s Caller ID 
features, you must subscribe to Caller ID 
service.
Make sure the following ring setting is set to 
2 or more rings beforehand.
– FAX ring setting (feature #06 on page 49)
3.3.1 How Caller ID is displayed
The calling party’s name or telephone number 
will be displayed after the 1st ring. You then have 
the option of whether or not to answer the call.
The unit will automatically store caller 
information (name, telephone number and the 
time of the call) of the 30 most recent calls. Caller 
information is stored by the most recent to the 
oldest call. When the 31st call is received, the 
oldest call is deleted.
Caller information can be viewed on the display 
one item at a time (page 35) or confirmed by 
printing the Caller ID list (page 35).
LWhen caller information is received and it 
matches a telephone number stored in the 
unit’s one-touch dial or navigator directory, 
the stored name will be displayed.
LIf the unit is connected to a PBX (Private 
Branch Exchange) system, caller information 
may not be received properly. Consult your 
PBX supplier.
LIf the unit cannot receive caller information, 
the following will be displayed:
“OUT OF AREA”: The caller dialed from an 
area which does not provide Caller ID 
service.
“PRIVATE CALLER”: The caller requested 
not to send caller information.
“LONG DISTANCE”: The caller made a long 
distance call.
To confirm caller information by printing 
the Caller ID list
– To print manually, see page 35.
– To print automatically after every 30 new 
calls, activate feature #26 (page 50).
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							3. Telephone
35
3.4 Viewing and calling 
back using caller 
information
You can easily view caller information and call 
back.
Important:
LCalling back will not be possible in the 
following cases:
– The telephone number includes data 
other than numbers (i.e., * or #).
– The caller information does not 
include a telephone number.
1Press {CALLER ID SEARCH}.
2Press {A} to search from the most recently 
received caller information.
LIf you press {B}, the display order will be 
reversed.
3Press {MONITOR} or lift the handset to 
return the call.
LThe unit will start dialing automatically.
LTo send a fax, insert the document FACE 
DOWN and press {FAX START}.
To change the way caller information is 
displayed
Press {NAME/TEL NO.} repeatedly after step 2.
Example:SAM LEE
11:20AM Jul 20,
b
1-134-567-8901
11:20AM Jul 20,
LCheck mark (,) on the display means the call 
has already been viewed or answered.
Display while viewing
LWhen the unit could not receive a name, the 
display will show “NO NAME RCVD”.
LWhen no calls have been received, the 
display will show “NO CALLER DATA”.
To edit a telephone number before calling 
back
Press {*} repeatedly after step 2. Each time 
you press {*}, the telephone number will be 
changed as follows:
To stop viewing
Press {STOP} after step 2.
3.4.1 Printing the Caller ID list
1Press {CALLER ID PRINT} to start printing.
LThe display will show “ALL ERASE OK?” 
after printing.
2Press {STOP} to exit the program.
LTo erase all of the stored caller 
information, press {SET} instead of 
{STOP}.
3.4.2 Erasing all caller 
information
1Press {MENU} repeatedly to display 
“CALLER SETUP”.
2Press {SET}.
L“CALL LIST ERASE” will be displayed.
3Press {SET}.
LTo cancel erasing, press {STOP}, then 
{MENU}.
4Press {SET}.
5Press {STOP} to exit the program.
3.4.3 Erasing specific caller 
information
1Press {CALLER ID SEARCH}.
{FAX START}
{SET} {STOP} {NAME/TEL NO.} {MONITOR}
{MENU}
{CALLER ID SEARCH} {
						

							3. Telephone
36
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {
						

							4. Fax
37
4Fax Sen ding Faxe s
4.1 Sending a fax manually
1Adjust the width of the document guides (1) 
to fit the actual size of the document.
2Insert the document (up to 20 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, press {RESOLUTION} 
repeatedly to select the desired resolution.
4Press {MONITOR}.
5Dial the fax number.
6When a fax tone is heard:
Press {FA X  S TA R T}.
When the other party answers your call:
Lift the handset and ask them to press their 
start button. When the fax tone is heard, 
press {FAX START}.
Note:
LAfter pressing {FA X  S TA R T}, you can 
replace the handset.
To select the resolution
Select the desired resolution according to the 
type of document.–“STANDARD”: For printed or typewritten 
documents with normal-sized characters.
–“FINE”: For documents with small print.
–“SUPER FINE”: For documents with very 
small print. This setting is effective only when 
the other party has a compatible fax 
machines.
–“PHOTO”: For documents containing 
photographs, shaded drawings, etc.
–“PHOTO WITH TEXT”: For documents 
containing photographs and text.
LUsing the “FINE”, “SUPER FINE”, “PHOTO” 
and “PHOTO WITH TEXT” settings will 
increase transmission time.
LIf the resolution setting is changed during 
feeding, it will be effective from the next page.
To redial the last number
1.Press {REDIAL/PAUSE}.
2.Press {FA X  S TA R T}.
LIf the line is busy, the unit will automatically 
redial the number.
LTo cancel redialing, press {STOP}, then 
press {SET}.
To send more than 20 pages at a time
Insert the first 20 pages of the document. Add 
the other pages (up to 20 at a time) on top of the 
previously inserted pages before the last page 
feeds into the unit.
To predial a fax number
You can dial the fax number first before inserting 
the document. This is convenient if you need to 
refer to the document for the other party’s fax 
number.
1.Enter the fax number.
2.Insert the document.
3.Press {FA X  S TA R T}.
Sending from memory (Quick scan feature)
You can scan the document into memory before 
sending.
1.Insert the document.
2.Enter the fax number.
3.Press {QUICK SCAN START}.
Transmitting reservation (Dual Access) 
feature
You can send the document even when the unit 
is just receiving a fax or sending a fax from 
memory (up to 3 reservations).
{QUICK SCAN START} {RESOLUTION} {FAX START}
{SET}
{REDIAL/PAUSE} {MONITOR}
1
{STOP}
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							4. Fax
38
1.Insert the document during fax reception or 
fax memory transmission.
2.Enter the fax number using the dial keypad, 
one-touch dial or navigator directory.
3.Press {QUICK SCAN START} or {FA X  
START}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then send 
the data. If the document exceeds the 
memory capacity, transmission will be 
canceled. You must send the entire 
document manually.
To stop transmission
Press {STOP}.
Printing a sending report
A sending report provides you with a printed 
record of transmission results. To print sending 
reports, make sure feature #04 is activated 
(page 49). For an explanation of error messages, 
see page 54.
Printing a journal report
A journal report provides you with a printed 
record of the 30 most recent faxes. To print 
manually, see page 72. To print automatically 
after every 30 new fax transmissions and 
receptions, make sure feature #22 is activated 
(page 50). For an explanation of error messages, 
see page 54.
4.2 Documents you can 
send
Minimum document sizeMaximum document size
Effective scanning area
LShaded area will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
LRemove clips, staples or other fasteners.
LDo not send the following types of 
documents: (Make a copy of the document 
and send the copy.)
– Chemically treated paper such as carbon 
or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side 
that can be seen through the other side, 
such as newsprint
LCheck that ink, paste or correction fluid has 
dried completely.
LTo send a document with a width of less than 
210 mm (8
1/4), we recommend using a copy 
machine to copy the original document onto 
letter-sized paper, then sending the copied 
document.
128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm(8 1/2)
208 mm(8 3/16)
 4 mm  4 mm(5/32)
 4 mm  4 mm
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