Palm Tungsten W PDA Phone Instructions

Going beyond the basics
237
To change e-mail address/mail server settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Address/Servers.
3.Edit any of the following:
–
E-mail address: Enter the e-mail address of the account you are accessing, 
such as [email protected].
–
Incoming mail server: Enter the name of your incoming (POP) mail server, 
such as pop.mail.yahoo.com.
–
Outgoing mail server: Enter the name of your outgoing (SMTP) mail server, 
such as...

Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software
238
To change incoming mail server settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Incoming Mail.
3.The incoming mail options are different depending on the connection type you 
selected and the server protocol—POP or IMAP.
.
Leave mail on 
server (POP only)Leaves e-mail that you receive on the handheld on the server 
also.
Get unread mail 
ONLYRetrieves unread e-mail only. To get all e-mail and not...

Going beyond the basics
239
4.Press Function   + Enter  , or tap OK.
If you are using the Palm VersaMail HotSync Conduit and have an IMAP 
account, you must configure the outgoing mail settings to send mail.
To set outgoing mail server (SMTP) settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Outgoing Mail.
3.Enter any of the following:
–
Display Name: Enter the name you want to appear on your outgoing 
messages, such as “Joe Smith.”
–
Reply To Address: Enter...

Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software
240
4.Press Function   + Enter  , or tap OK. 
To set additional outgoing mail options:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Advanced Outgoing.
3.Set additional options for outgoing e-mail:
4.Press Function   + Enter   twice, or tap OK twice.
Po rt Nu m b er The default is 25, the port number most SMTP servers use. If 
you are not sure about the correct port number, check with 
your mail server...

Going beyond the basics
241
Adding APOP to an account
To encrypt your username and password when traveling over the network, some 
services require APOP to work properly, while others do not work properly if 
APOP is used. If you aren’t sure if your ISP or web e-mail provider supports 
APOP, check with your e-mail provider.
NOTEAPOP works only with accounts that use the POP protocol.
To edit an account and add APOP:
1.In your Inbox or another folder screen, press Function   + Menu  .
2.Select Options....

Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software
242
7.Tap the Options pick list and select Incoming Mail.
8.Select the Use APOP check box. 
9.Press Function   + Enter  , or tap OK. 
Adding ESMTP to an account
Some services require ESMTP authentication to validate your username and 
password on a given SMTP server. If you aren’t sure if your ISP or web e-mail 
provider supports ESMTP, check with your e-mail provider.
To edit an account and add ESMTP:
1.In your Inbox or another folder screen,...

Going beyond the basics
243
4.Tap the Account pick list and select Edit Accounts.
5.Tap the name of the account you want to change, and then tap OK.
6.In the Server Settings screen, tap Details.
7.Tap the Options pick list and select Advanced Outgoing.
8.Select the My server requires authentication (ESMTP) check box. 
9.Press Function   + Enter  , or tap OK. 
All e-mail accounts 
appear in the list 

Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software
244
Copying text from an e-mail message for use in other applications
You can copy any text from an e-mail message, either from one you have 
composed or have read or from an attachment you have downloaded and opened 
(such as a Word doc), for use elsewhere in the VersaMail application or in another 
application. Text you can select and copy includes:
nA name
nAn e-mail address
nBody text of an e-mail message or a downloaded attachment
To copy...

Going beyond the basics
245
See“Using menu commands” in Chapter 3 for more information on the command 
bar.
E-mail header details
When viewing a message in any folder, you can change the view of the message 
header. The e-mail header options as follows:
nShort header: Shows sender ’s name or address (From field) and subject line 
(Subj field).
nFull header: Shows the following:
– Sender ’s name or e-mail address (From field)
– Subject line (Subj field)
– Date message was composed, sent, or received (Date...

Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software
246
– Size of message including any attachments (Size field)
– Recipient’s name or e-mail address (To field)
To switch between short header and full header view, tap the header icon in the 
upper-right corner of the message screen.
Backing up mail databases
In most cases your e-mail is on your server, so you do not need to back up your 
e-mail database from your handheld. If you want to make sure you have a current 
copy of all your e-mail, you...