Palm Tungsten T Instruction Manual

							Spotting event conflicts
101
Spotting event conflicts
With the ability to define specific start and end times for any event, it’s possible to 
schedule events that overlap (an event that starts before a previous event finishes).
An event conflict (time overlap) appears in the Week View as overlapping bars. 
The first event created appears as a gray bar, and any subsequent conflicting events 
appear as a single red bar. The Day View displays overlapping red brackets to the 
left of the conflicting times. The Month View displays conflicting appointments 
in red.
Using Date Book menus
Date Book menus are shown here for your reference, and Date Book features that 
are not explained elsewhere in this book are described here.
See“Using menus” in Chapter 4 for information about choosing menu commands.
Record menu
Event 
conflict
Send EventOpens a dialog where you can choose how you want to send the 
selected event to another device. The options available depend 
on the software installed on your handheld. 
						

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Options menu
Display Options
Opens the Display Options dialog box where you can change the appearance of 
Date Book’s Day View and control which type of events appear in Month View.
Show Time BarsActivates the time bars that appear in the Day View. The 
time bars show the duration of an event and illustrate 
event conflicts.
Compress Day ViewControls how times appear in the Day View. When 
Compress Day View is off, all time slots appear. When it is 
on, start and end times appear for each event, but blank 
time slots toward the bottom of the screen disappear to 
minimize scrolling. 
Month View settingsApplies to the Month View of Date Book. You can deselect 
any or all of these check boxes to hide Timed, Untimed, or 
Daily Repeating events in the Month View only. 
						

							Using Date Book menus
10 3
Preferences
Opens the Preferences dialog box where you can customize Date Book’s default 
time display and alarm settings.
About Date Book
Shows version information for Date Book.
Start/End TimeDefines the start and end times for Date Book screens. If the 
time slots you select do not fit on one screen, you can tap the 
scroll arrows   to scroll up and down.
Alarm PresetAutomatically sets an alarm for each new event. The silent 
alarm for untimed events is defined by minutes, days, or hours 
before midnight at the beginning of the date of the event.
Alarm SoundSets the tone of the alarm.
Remind MeDefines how many times the alarm will occur after the initial 
occurrence. The choices are Once, Twice, 3 Times, 5 Times, and 
10 Times.
Play EveryDefines how often the alarm sounds. The choices are Minute, 
5 minutes, 10 minutes, and 30 minutes. 
						

							Chapter 8 Using Date Book
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							10 5
CHAPTER 9
Using Expense
Expense enables you to keep track of your expenses and then transfer the 
information to a spreadsheet on your computer. In Expense you can do the 
following: 
nRecord dates, types of expenses, amount spent, payment method, and other 
details associated with any money that you spend.
nAssign expense items to categories so that you can organize and view them in 
logical groups.
nKeep track of vendors (companies) and people involved with each expense.
nLog miles traveled for a particular date or expense category.
nSort your expenses by date or expense type.
nSend or export your expense information to popular computer applications, 
such as Microsoft Excel or Microsoft Word, using Palm™ Desktop software and 
HotSync
® technology on a Windows computer.
To open Expense:
1.Tap the Home icon  . 
2.Select the Expense icon  .  
						

							Chapter 9 Using Expense
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Adding expense items
A record in Expense is called an item. You can sort your Expense items into 
categories or add other information that you want to associate with the item.
To add an expense item:
1.Ta p  N e w.
TIPYou can also create a new Expense item by writing on the number side of 
the Graffiti writing area while in the Expense list screen. The first number you 
write begins the amount of your new Expense item.
2.Enter the amount of the expense. 
3.Tap the Expense type pick list and select a type from the list.
As soon as you select an expense type, your handheld saves your entry. If you 
do not select an expense type, it does not save the entry.
TIPAnother quick way to create a new Expense item is to make sure that no 
Expense item is selected in the Expense list, write the first letter(s) of the 
expense type, and then write the numerical amount of the Expense item. This 
technique takes advantage of the automatic fill feature. See “Options menu” 
later in this chapter for details.
Ta p  N e wCursor of 
new item
Tap here 
						

							Adding expense items
10 7
Changing the date of an Expense item
Initially, Expense items appear with the date on which you enter them. You can 
change the date associated with any Expense item.
To change the date of an Expense item:
1.Tap the Expense item you want to change.
2.Tap the date of the selected item. 
3.Tap the new date.
Entering receipt details
Expense provides a variety of options that you can associate with an item. These 
options appear in the Receipt Details dialog box.
To open the Receipt Details dialog box:
1.Tap the Expense item to which you want to assign details.
2.Ta p  D e t a i l s .
3.Select any of the following options:
Ta p  d a t e
CategoryOpens a pick list of system and user-defined categories. 
See“Categorizing records” in Chapter 4 for more information.
Ty p eOpens a pick list of expense types.  
						

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4.Ta p  O K .
Customizing the Currency pick list
You can select the currencies and symbols that appear in the Currency pick list.
To customize the Currency pick list:
1.Tap the Currency pick list in the Receipt Details dialog box, and then select Edit 
currencies.
2.Tap each Currency pick list and select the country whose currency you want to 
display on that line.
3.Tap OK to close the Select Currencies dialog box.
4.Ta p  O K .
Paym e n tEnables you to choose the payment method for the Expense item. 
If the item is prepaid (such as airline tickets supplied by your 
company), you can choose Prepaid to place your expense in the 
appropriate company-paid cell of your printed expense report.
CurrencyEnables you to choose the type of currency used to pay the 
Expense item. The default currency unit is defined in the 
Preferences dialog box. You can also display up to four other 
common types of currency. See “Customizing the Currency pick 
list” later in this chapter for more information.
Vendor and 
CityEnables you to record the name of the vendor (usually a company) 
associated with the expense and the city where the expense was 
incurred. For example, a business lunch might be at Rosie’s Cafe 
in San Francisco.
AttendeesSee“Looking up names to add to Expense records” in Chapter 4 
for more information.
Tap Edit 
currencies 
						

							Customizing the Currency pick list
10 9
Changing the default currency
You can select which currency appears by default when you’re entering Expense 
items. You can override this setting when entering individual expense items.
To change your default currency:
1.Open Expense.
2.Tap the Menu icon  . 
3.Select Options, and then select Preferences.
4.Tap the Default Currency pick list.
5.Tap the currency symbol you want to appear in Expense.
6.Ta p  O K .
Defining a custom currency symbol
If the currency you want to use is not in the list of countries, you can create your 
own custom country and currency symbol. 
To define a custom currency symbol:
1.Tap the Menu icon  .
2.Select Options, and then select Custom Currencies.
3.Tap one of the four Country boxes.
Tap a Country 
box 
						

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4.Enter the name of the country and the symbol that you want to appear in 
Expense.
5.Tap OK to close the Currency Properties dialog box.
6.Ta p  O K .
NOTEIf you want to use your custom currency symbol as the default for all Expense 
items, select the symbol in the Preferences dialog box. If you want to use your 
custom currency symbol only for a particular Expense item, select the symbol in the 
Receipt Details dialog box associated with that item.
Setting Show Options
Show Options defines the sort order and other settings that relate to your Expense 
items.
To open the Show Options dialog box:
1.In the Expense list, tap Show.
2.Select any of the options.
3.Ta p  O K .
Sort byEnables you to sort expense items by date or type.
DistanceEnables you to display Mileage entries in miles or kilometers.
Show currencyShows or hides the currency symbol in the Expense list.
Tap Show