OKI MC860dn User Manual

							
Configuring Your Machine > 61
Explanation of Filing Protocols
FTP
FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the 
Internet from one computer to another. FTP  use RFC 959[FTP] as their protocol. Therefore, 
ensure you have a legal FTP account with the pr ivilege of writing under the directory to save 
the files and password before using FTP to sa ve documents. To add a sub-directory from 
the unit, you need to have the pr ivilege of adding a new directory.
HTTP
HTTP use RFC 2616[HTTP 1.1] as their protocol,  and the default Port is usually 80. If you 
are not using the HTTP port to save files, you  must change the unit HTTP Port to the port 
for the Web Server.
Generally speaking, a Hyper Text Transfer  Protocol (HTTP) Web Server will use an 
anonymous account for authentica tion, so that the user can link directly to the web page 
without entering the user name and password firs t. Therefore, if the HTTP Server does use 
an anonymous account for authenti cation when you use this unit to save files, there is no 
need for setting any text in the field  of Login name and Password for the unit.
On the other hand, if the HTTP server  does not allow an anonymous account for 
authentication of connection to the web page , the user will be prompted to enter a user 
name and password first when connecting to th e web site. In this mode, the file saving 
feature is available only wh en entering the user name and password permitted by the 
server in the Login name and Password field for the unit.
Therefore, make sure of the mode that your  Web Server allows before using HTTP for file 
saving. If anonymous access mode is not allowe d, you must have a legal HTTP account and 
password.
Since this unit will check whethe r the directory for file saving really exists before proceeding 
to file saving and writing after scanning to the specified directory, you have to set the 
directory for files saving as “b rowse” and allow for writing in  the Web Server; otherwise the 
unit will not be able to write the file into the directory.
I f  y o u  w i s h  t o  u s e  t h e  u n i t  t o  s a v e  f i l e s ,  i n  a d d i t i o n  t o  m a k i n g  s o m e  s e t t i n g s  i n  W e b  S e r v e r ,  
you will have to confirm that the account has writing privilege for connecting to the Web 
Server. If not, the unit will not be able to  “write” the scanned file in the file system.
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Configuring Your Machine > 62
Setting IIS Anonymous Access:
1.Start Internet service manager in “Control Panel”.
2. Select Default Web site and righ t click C:\Inetpub\wwwroot\X cabinet.
3. Select Properties.
4. In the X cabinet dialogue box, select the Directory security tab, and click Edit for 
“Anonymous Access and Authentication Cont rol”. Make sure “Anonymous Access” is 
selected in the “Authentication Methods” dialog box.
5. Click Edit to open “Account for anonymous access”.
NOTE
Make sure that the account stored in your computer system, in the 
“username” file, has sufficient privilege to access the file system.
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Configuring Your Machine > 63
Setting IIS Privileged Access:
1.As in “Setting IIS anonymous access”, st art “Internet service manager” and select 
Default Web site. Right click C:\Inetpub\www root\X cabinet, and select Properties.
2. Select the Directory tab on the Properties  page. Ensure the privileges for “Read”, 
“Write” and “Directory Browsing” are selected.
After that every user has the privilege to mana ge all files in the directory for saving files.
When using Apache as HTTP server, according to  t h e i r  d o c u m e n t a t i o n ,  i t  m u s t  h a v e  S C R I P T  
to run the HTTP PUT method. Although the docu ment is attached with a Perl example, you 
will need to modify it before applying it, sinc e this unit uses Transfer-encoding of Chunked. 
In addition, the Apache will have to be set to  accept this unit. For more information refer 
to the relevant Apache documentation.
CIFS
CIFS (Windows Network Share) is a file sa ving protocol generally used for “resource 
sharing” of a network in Microsoft Windows sy stems. Set up the “shared directory” as per 
the network settings for sharing in MS Wind ows. Under the User level mode of Windows 
2000, use the account and password with the pr ivilege of “write” as the login name and 
Password for the unit folder.
NOTE
If the file management system on your se rver is NTFS, in order to allow IIS to 
use an anonymous account to access the files in the directory of 
C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the anonymous 
account has the correct privileges. You should make the following settings:
1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in Windows Explorer, 
and right click to select Properties.
2. Select the Security tab in the File dialogue box, and then Everyone. 
3. Select the privileges for Read and Execute, Folder Properties List, Read 
and Write.
NOTE
1. For security of the scanned files, “Everyone” should not be allowed to 
have full privileges of the file dire ctory. Therefore, when setting the 
access privilege for your file system, it is recommended that you set the 
privilege of the directory for saving files to IIS anonymous account, or 
users and groups that can use that directory only.
2. Please note that HTTP cannot add a server sub-directory from this unit.
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Configuring Your Machine > 64
Setting the Fax Facility
Initial Set Up
The following parameters must be set before using the fax function on your unit:
•Time zone
• Date and time
There are other parameters that can be adjusted  to suit your personal preferences later if 
required, refer to fax set up table for de tails (See “Advanced Set Up” on page 64.).
To set fax parameters:
1. Press the  Setup button on the control panel.
2. From the touch screen, press the  Admin Setup button.
3. Using the on-screen keyboard, enter the admin password and press  Enter.
4. From the touch screen, press the  User Install button.
5. Select  Time Zone  and using the on-screen arrows or keypad, set the correct time 
differential.
6. If required, press  Set Daylight Saving  and select ON. 
7. Select  Time Setup  and using the on-screen arrows  or keypad, set the correct date 
and time.
8. Press  Enter to confirm.
9. Press  Enter to enable.
Advanced Set Up
Your machine offers a multitude of features  which reduce the time required for manual 
operation and make fax communications more efficient.
NOTE
If you ran the Oki driver installer program from the CD-ROM you may have 
already set the time zone, date and time via the Panel Language Setup utility.
NOTE
If connecting the machine through a priv ate branch exchange (PBX) line, you 
must also specify a dial prefix to allo w the machine to obtain an external line 
before dialling. Refer to “Connecting to a PBX” on page 67.
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Configuring Your Machine > 65
Assigning Fax Numbers to the Address Book
The machine can hold up to 500 speed dial numbers and 32 group settings in the address 
book. To add a new number to the address book:
From the Setup screen
To assign a fax destination number to a speed dial entry:
1. Press the  Setup button on the control panel to prompt the  Setup screen.
2. On the touch screen, press  Address Book.
3. Press  Speed Dial .
From here you can enter, edit, delete, so rt, insert and assign group dial numbers.
4. Press the  Register/Edit  button.
5. Select the desired speed dial number.
6. Using the numeric keypad, type in the destination fax number and press  Enter.
7. If required, select  Name and type in the fax number  destination name, then press 
Enter .
8. If required, select  Group No then select the group numbe r to assign the fax number 
to. Press  Enter.
9. Press  Enter to save the speed dial entry or press  Cancel to exit without saving.
10. Press  Close (on four screens) to exit the menu.
NOTE
• If the destination fax number has an “extension number”, press the 
Pause  button between numbers. The machine will insert a pause when 
dialling.
• If your unit is connected to a PBX (private branch exchange), you will  need to add a Prefix in order to  access to the outside line. Refer to 
“Connecting to a PBX” on page 67. 
• If you need to change the dialling method for the region, press the  Tone 
button to change the call parameters for this particular number.
• If you make a mistake while entering the number, press the  Clear button 
to delete the last digit.
NOTE
Each group can have a maximum of 500 entries.
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Configuring Your Machine > 66
From the Fax Ready screen
To assign a fax destination number to a speed dial entry:
1.Press the  Fax button on the control panel to prompt the  Fax Ready screen.
2. On the  Numeric List  tab, select the desired speed dial number.
3. At the prompt select  Yes to continue and register yo ur destination fax number or 
select  No to cancel the operation.
4. Using the numeric keypad, enter the destination fax number and press  Enter.
5. If required, select  Name and type in the fax number  destination name, then press 
Enter .
6. If required, select  Group No then select the group numbe r to assign the fax number 
to. Press  Enter.
7. Press  Enter to save the speed dial entry or press  Cancel to exit without saving.
Deleting an Entry from the Address Book
To delete an entry from the address book:
1.Press the  Setup button on the control panel to prompt the  Setup screen.
2. On the touch screen, press  Address Book.
3. Press  Speed Dial .
From here you can enter, edit, delete, so rt, insert and assign group dial numbers.
4. Press the  Delete button.
If you wish to delete the entry and shift the remaining entries up to remove the 
“deleted entry” then press the  Delete and Sort button.
5. Select the desired speed dial number.
6. At the prompt select  Yes to confirm you want to delete the entry or select  No to 
cancel the operation.
7. Press  Close (on four screens) to exit the menu.
NOTE
• If the destination fax number has an “extension number”, press the 
Pause  button between numbers. The machine will insert a pause when 
dialling.
• If your unit is connected to a PBX (private branch exchange), you will  need to add a Prefix in order to  access to the outside line. Refer to 
“Connecting to a PBX” on page 67.
• If you need to change the dialling method for the region, press the  Tone 
button to change the call parameters for this particular number.
• If you make a mistake while entering the number, press the  Clear button 
to delete the last digit.
NOTE
Each group can have a maximum of 500 entries.
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Configuring Your Machine > 67
Connecting to a PBX
Private Branch Exchanges (PBXs) are private telephone systems used to route calls 
internally, for example, in a  company. When dialling a te lephone number, if a prefix 
(access) number is required to  open an outside line, the line is connected to a PBX. If this 
unit is going to be connected to a PBX, please  make the following changes to enable it to 
recognize the prefix digits in the telephone nu mbers used to obtain access to the outside 
line. After dialling the prefix digits, the unit will wait until the outside line is available 
(secondary dial tone detected) before  dialling the rest of the number.
1. Press the  Setup button on the control panel.
2. From the touch screen, press the  Admin Setup button.
3. Using the on-screen keyboard, enter  the administrator password and press  Enter.
4. From the touch screen, press the  Fax Setup button.
5. From the touch screen, press the  Other Settings button.
6. From the touch screen, press the  Arrow button and navigate to page 2.
7. From the touch screen, press the  PreFix button.
8. Use the on-screen arrow buttons and keypad  to enter the required prefix and press 
Enter .
9. Press  Close (on four screens) to store the  new setting and exit the menu.
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Configuring Your Machine > 68
Automatic Redial
You can set the fax to automatically redial if the initial fax transmission fails. The machine 
will redial on:
•Line busy
•No answer
• Communication error
To set auto-redial:
1. Press the  Setup button on the control panel.
2. From the touch screen, press the  Admin Setup button.
3. Using the on-screen keyboard, enter  the administrator password and press  Enter.
4. From the touch screen, press the  Fax Setup button.
5. From the touch screen, press the  Other Settings button.
6. From the touch screen, press the  Redial Tries button.
7. Use the on-screen arrow buttons and keypad  to enter the required redial attempts 
(between 0 and 15), then press  Enter.
8. From the touch screen, press the  Redial Interval button.
9. Use the on-screen arrow buttons and keypad  to enter the required redial interval 
(between 0 and 5 minutes), then press  Enter.
10. Press  Close (on four screens) to store the  new setting and exit the menu.
Reception Mode
You can change the way your unit handles in coming fax transmissions and telephone calls 
(if you have a telephone handset connected) depending on your office requirements. 
Choose from:
•Fax Ready Mode
• Tel/Fax Ready Mode
• Fax/Tel Ready Mode
• Ans/Fax Ready Mode
•Tel Ready Mode
To change the reception mode:
1. Press the  Setup button on the control panel.
2. From the touch screen, press the  Admin Setup button.
3. Using the on-screen keyboard, enter  the administrator password and press  Enter.
4. From the touch screen, press the  User Install button.
5. From the touch screen, press the  Reception Mode button.
6. Select the required reception mode and press  Enter. 
7. Press  Close (on three screens) to store th e new setting and exit the menu.
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Configuring Your Machine > 69
Adding a Telephone Handset
If you want to add a telephone handset to your unit, connect the line to the Tel socket (in 
certain countries it may be necessary to use a telephone plug adaptor).
You will also need to update the teleph one settings to set the ring response:
1. Press the  Setup button on the control panel.
2. From the touch screen, press the  Admin Setup button.
3. Using the on-screen keyboard, enter  the administrator password and press  Enter.
4. From the touch screen, press the  Fax Setup button.
5. From the touch screen, press the  Other Settings button.
6. From the touch screen, press the  Ring Response button.
7. Using the arrow keys, select the required re sponse setting (between 0 and 10 times) 
and press  Enter. 
8. Press  Close (on four screens) to store the new configuration setting and exit the 
menu.
NOTE
You must also set the reception mode to the appropriate setting. See 
“Reception Mode” on page 68.
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Access Control > 70
Access Control
If your Administrator has enabled access control o n  y o u r  m a c h i n e ,  i t  w i l l  a u t o m a t i c a l l y  s t a r t  
up in access control mode. You will not be able  to use it until you have provided valid login 
information. If the access control setting is:
• PIN; you will need to provide a valid PIN (personal identification number).
• User/Password ; you will need to provide a valid user ID and password.
After using it, you will be expected to log ou t, leaving the scanner unit in access control 
mode, unable to be used  by unauthorized users.
Logging In
1. If the PIN screen is displayed  on the touch screen, press the PIN No. field and 
use the numeric keys to enter your PIN, then press  Enter. Press the  Log in button. 
2. If the User/Password screen is displayed  on the touch screen, press the User 
Name  field and use the on-screen keyboard  to enter your user name. Press Enter 
to confirm. Press the  Password field and use the on-screen  keyboard to enter your 
password. Press  Enter to confirm. Press the  Log in button to continue.
3. The machine is now available to use.
Logging Out
When you have finished us ing the machine, select Others > Logout to return to the access 
control screen.
NOTE
If you logged in using the Admin ID (default is 000000), you will also need to 
enter the Admin Password. Using the on-screen keyboard, enter the password 
and press  Enter to confirm.
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