NEC Medical Center System Operations Manual

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Medical Center System Operations Manual DATABASE ADMINISTRATION
Manual Entry
Patient data is usually obtained when the patient is admitted to the hospital and sent to 
the MCS database from the Hospital Data System (HIS). Use this menu option when 
patient data must be added manually to the database.
Error Message
If any error occurs while attempting to add the new record to the database, an error 
message appears in the Attendant Status window.
Procedure
Action Result
Ty p...

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Delete a Record/ 
Discharge a 
Patient Use this procedure to delete a record of the type selected or to discharge a patient 
from the database.
Figure 6-4   Delete a Record/Discharge a Patient
Effect of Discharge on DID
When a patient with a DID number is discharged, MCS notifies the PBX to route 
that DID number to the configured discharged patient as configured in Chapter 8 
CONFIGURATION...

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Procedure 
Action Result
Ty p e  d to select the Delete (or Discharge if 
deleting a patient record) command. (1)A name or number entry field displays at 
the bottom of the screen, and a highlighted 
heading displays at the top of the screen. (2) 
Type part or all of the name or number and 
press Enter. To display all the matching 
records, press Enter on the blank entry 
field.All of the matching names or...

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Modify a RecordUse this procedure to make changes to the field entries of a particular database 
record.
Figure 6-5   Modify a Record
External Numbers
To modify or search for external numbers, enter them exactly as they appear in the 
database, including parentheses and dashes.
Procedure
Name:
MCS Status   Attendant Status
Medical Center System
   Call  Status
Trnfr
S
SupervisorTue Aug 17 09:02...

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Action Result
Use the arrow keys to move among the 
fields, the backspace key to erase existing 
data, and the space bar to toggle among 
options within a field. Type new data where 
required and press Enter after each entry.The message “Do you want to save 
changes? (Y/N)” displays.
Ty p e  Y and press Enter to save the change. 
Ty p e  N and press Enter to cancel it.If the save is confirmed, the word...

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View Database 
RecordsUse this procedure to display selected database records for on-screen viewing or 
printing.
Figure 6-6   View Database Records
Range Values
The first digit of the beginning value must be smaller than the first digit of the 
ending search value when specifying the range of records to be viewed. For 
instance, if you enter 41 as the beginning value and 299 as the ending value,...

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Procedure
Action Result
Ty p e  v to select the View command. (1) A window prompts for the key used to 
search the database and the beginning and 
ending pattern of records to be displayed. 
(2)
To show the range of records to be viewed, 
type the first record value and press Enter, 
and type the last value and press Enter. All records within the range shown are 
displayed. (3) 
Use the DownPage command to move...

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Print Database 
RecordsUse this procedure to print all or part of the records of a selected type.
Figure 6-7   Print Database Records
Range Values
The first digit of the beginning value must be smaller than the first digit of the 
ending value when specifying the range of records to be printed. For instance, if 
you enter 41 as the beginning value and 299 as the ending value, the search will fail...

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Database Record Descriptions
The kinds of records that can be accessed through the MCS Database Maintenance 
menu are listed below. Also listed are field definitions and the additional data displayed 
in a pop-up window from related assignments through the Extension Maintenance 
option. 
PatientsNormally, patient data comes from the Hospital Information System (HIS) and is added 
to the system when the patient...

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Visitors An entry that indicates whether the patient is 
accepting visitors. Use the space bar to toggle 
between the two options: yes and no. The default is 
Yes.
Phone Service A choice between the entries made to the Restriction 
for Patients with no Srv and the Restriction for 
Patient Phone Service fields in the Configuration 
Management option on the MCS Main Menu. Use the 
space bar to...