NEC EliteMail Vms/Elitemail Limited Job Specifications Manual

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications ManualA - 11
Worksheet 8 Public Fax Box
You can route incoming faxes to a particular extension, known as the Public Fax Box. This extension is then connect-
ed to one or more fax machines. Use this worksheet to specify how to set up the Public Fax Box. If you are not using 
the Public Fax Box, you may skip this worksheet.
Fax ID: 
 $_FAXBOX (default)          
  FAX (329)
  Other: ____________________
Voice Name:

“...the Public Fax Box...”...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 13
Worksheet 9 Subscriber List
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If you are adding subscribers 
by range, list the range(s) of Extension IDs (for example, 210-320). If you are adding sub-
scribers 
one-by-one, make as many copies of this worksheet as necessary to list all subscribers. For each person, enter 
the full name and extension number, with the lowest extension number first. Also, check off any subscribers you do NOT 
want listed in directory...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 15
A subscriber may have one or more guests.  Like subscribers, guests can leave and receive 
messages on the system.  Guests are usually important  clients, family members, or others 
with whom a subscriber wants regular, two-way communication.  Make as many copies of 
this worksheet as you need to list the host subscriber, guest name, and guest personal ID.  
If the subscriber wants to receive the guest messages as urgent messages,...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 17
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Worksheet 11 Message Groups
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Subscribers  that want to regularly send messages to a group of other subscibers or guests can create a message group by 
phone.  Decide whether messages should begin with letters or numbers.  If a message group begins with numbers, include 
the special System ID for sending group messages.  For each group you need, enter the group name or number and the 
group owner.  Indicate if the...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 19
Worksheet 12 Special Subscriber Settings
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Name                                                                              
Personal ID 
                              
Extension # ID 
                                      Hold / Archive messages       
  /          days
Access Codes                                                                
Call Transfer
Transfer calls to subscriber? 
 Yes (default)   
  No...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 21
Worksheet 13The Public Interview Box
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The Public Interview Box is a special interview box owned by the system. When an operator is not  on duty, it can collect mes-
sages from callers who don’t know where to send their message. The messages are delivered to all subscribers with public 
message access. There is only one Public Interview Box, and it cannot be removed from the system. If you are not using the 
Public...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 23
Worksheet 14 Menus & Interviews Map
Use this sheet to draw a map or diagram of any personnel directories, information menus, or special call routing to use in  
your application.  You can then use the 
Menus & Interviews List worksheet to list the transaction boxes required for this part 
of your application.
Thank you for calling FloppySoft. For Support, press 200.
For Accounting, press 300. For product information, press
400. For...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 25
Worksheet 15 Menus & Interviews List
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List here the transaction boxes or interview boxes you need to complete the application features designed in the previous 
worksheet. Make as many copies of this worksheet as you need. For each box listed here, you should also complete an 
individual 
Transaction Box or Interview Box worksheet.
System ID  
   Name  
          
        
   Owner  
         
      
Transfer?
  Yes,...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 27
Worksheet 16 Transaction Boxes
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Transaction boxes are the building blocks of special applications. They can be used to provide audiotext, one-key menus, 
special message taking, and special call routing. For each transaction box in your application, fill out a copy of this work-
sheet.
System ID  
   Name  
        
       Owner 
               
Call Transfer
Transfer the calls reaching this box to an extension?
Day...

EliteMail VMS/EliteMail LimitedIssue 1
Job Specifications Manual A - 29
Worksheet
17Interview Boxes
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Interview boxes allow you to ask specific questions of callers. All the responses of a caller are joined together in a single 
message, that is sent to the owner of the interview box. For each interview box in your application, fill out a copy of this 
worksheet. Enter the questions to be asked the caller and the maximum time allowed for the caller answer.
Box Name...