Lexmark X940e User Manual

3Remove the protective plug from the EXT port  of the printer.
4Connect a second telephone cord from the telephone to the answering machine.
5Connect a third telephone cord from the answering machine to the EXT port  of the printer.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1Make sure you have the following:
A telephone
A computer with a modem
Three telephone...

2Connect a telephone cord into the LINE  port of the printer, and then plug it into an active telephone wall jack.
3Remove the protective plug from the EXT port  of the printer.
4Connect a second telephone cord from the telephone to the computer modem.
5Connect a third telephone cord from the computer modem to the EXT port  of the printer.
Faxing82
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Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1Open a Web browser.
2In the address bar, type the IP address of the printer, and then press Enter.
3Click Configuration.
4Click Fax Settings.
5Click Analog Fax Setup.
6Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
7Click inside the Station Number box, and then enter the printer fax number.
8Click Submit.
Setting the date and time
You can set...

Sending a fax
Sending a fax using the control panel
1Load an original document faceup, short-edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch Fax.
4Enter the fax number or a shortcut using the touch screen or keypad.
To add...

3Click Configuration.
4Click Manage Destinations.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
5Click Fax Shortcut Setup.
6Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
7Assign a shortcut number.
If you enter a number that is already in use, you are prompted to select another...

Using shortcuts and the address book
Using fax destination shortcuts
Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut
numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in
the Manage Destinations link located under the Configuration tab on the Embedded Web Server. A shortcut number
(1–99999) can contain a single recipient or multiple recipients. By creating a group fax...

Customizing fax settings
Changing the fax resolution
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra
Fine (slowest speed, best quality).
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a...

6Touch Advanced Options.
7Touch Delayed Send.
Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission
are listed in the Fax Queue.
8Touch  to reduce the time or  to increase the time the fax will be transmitted.
The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow is grayed
out.
9Touch Done.
10Touch Fax it.
Note: The document will scanned and then faxed at the scheduled time.
Viewing a fax log...

Understanding fax options
Original Size
This option opens a screen where you can choose the size of the documents you are going to fax.
Touch a paper size button to select that size as the Original Size setting. The fax screen appears with your new
setting displayed.
When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes
(letter‑ and legal‑size pages).
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or...

Advanced Options
Touching this button opens a screen where you can change Delayed Send, Advanced Imaging, Custom Job, Transmission
Log, Scan Preview, Edge Erase, and Advanced Duplex settings.
Delayed Send—Lets you send a fax at a later time or date. After setting up your fax, touch Delayed Send, enter the
time and date you would like to send your fax, and then touch Done. This setting can be especially useful in sending
information to fax lines that are not readily available during certain hours, or when...