Lexmark X940e User Manual

Customizing e-mail settings
Adding e-mail subject and message information
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch E-mail.
4Type an e‑mail address.
5Touch Options.
6Touch...

Canceling an e-mail
When using the ADF, touch Cancel while Scanning… appears.
When using the scanner glass (flatbed), touch Cancel while Scanning… appears or while Scan the Next
Page / Finish the Job appears.
Understanding e-mail options
Original Size
This option opens a screen where you can choose the size of the documents you are going to e-mail.
Touch a paper size button to select that size as the Original Size setting. The e‑mail screen appears with your new
setting displayed.
When Original Size is...

Send As
This option sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF—Output is a single file.
TIFF—Output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then the output is a series
of one‑page files.
JPEG—Each page of the output is saved in a separate one‑page file. When multiple pages are scanned, the output
is a series of one‑page files.
Encrypted PDF—Creates an encrypted PDF file that protects the files contents from unauthorized access.
Content
This...

Faxing
ADFScanner glass
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting the printer ready to fax
The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the power...

EquipmentBenefits
The printer
A telephone
An answering machine
Three telephone cordsReceive both incoming voice messages and faxes.
The printer
A telephone
A computer modem
Three telephone cordsSend faxes using the computer or the printer.
Using an RJ11 adapter
Country/region
United Kingdom
Ireland
Finland
Norway
Denmark
Italy
Sweden
Netherlands
France
Portugal
To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the
telephone line adapter included in the...

If your telecommunications equipment uses a US‑style (RJ11) telephone line, follow these steps to connect the
equipment:
1Remove the plug from the EXT port  on the back of the printer.
Note: Once this plug is removed, any country‑ or region‑specific equipment you connect to the printer by way
of the adapter, as shown, will not function properly.
2Connect your telecommunications equipment directly to the EXT port  on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in...

Country/region
Saudi Arabia
United Arab Emirates
Egypt
Bulgaria
Czech Republic
Belgium
Australia
South Africa
Greece
Israel
Hungary
Poland
Romania
Russia
Slovenia
Spain
Turkey
To connect a telephone, an answering machine, or other telecommunications equipment to the printer:
1Remove the plug from the back of the printer.
2Connect your telecommunications equipment directly to the EXT port  on the back of the printer.
Note: Once this plug is removed, any country‑ or region‑specific equipment that you...

Country/region
Germany
Austria
Switzerland
There is a plug installed in the EXT port  of the printer. This plug is necessary for the proper functioning of the printer.
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones
or answering machines) may not work.
Connecting directly to a telephone wall jack in Germany
Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.
Note: In Germany (and some...

4If you would like to use the same line for both fax and telephone communication, connect a second telephone line
(not provided) between the telephone and the F slot of an active telephone wall jack.
5If you would like to use the same line for recording messages on your answering machine, connect a second
telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.
Connecting to a telephone
Connect a telephone to the printer to use the fax line as a normal...

3Remove the protective plug from the EXT port  of the printer.
4Connect the other telephone cord to a telephone, and then plug it into the EXT port  of the printer.
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
Note: Setup steps may vary depending on your country or region.
1Make sure you have the following:
A telephone
An answering machine
Three telephone cords
A telephone wall jack
2Connect one telephone cord into the...