Lexmark X862de User Manual

							3Click Fax Settings.
4Click Analog Fax Setup.
5From the Fax Forwarding menu under Fax Receive settings, select one of the following:
Print
Print and Forward
Forward
6From the “Forward to” menu, select one of the following:
Fax
E‑mail
FTP
LDSS
eSF
7Click inside the Forward to Shortcut box, and then enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward
to” menu.
8Click Submit. Faxing121
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							Scanning to an FTP address
ADFScanner glass
Use the ADF for multiple‑page documents.
ABC
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent
to the server at a time.
Once an FTP destination has been configured by your system support person, the name of the destination becomes
available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be
another PostScript printer; for example, a color document can be scanned and then sent to a color printer. Sending a
document to an FTP server is similar to sending a fax. The difference is that you are sending the information over your
network instead of over the phone line.
Scanning to an FTP address
Scanning to an FTP address using the keypad
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3On the home screen, touch FTP.
4Type the FTP address.
5Touch Send It. Scanning to an FTP address122
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							Scanning to an FTP address using a shortcut number
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press #, and then enter the FTP shortcut number.
4Touch Send It.
Scanning to an FTP address using the address book
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper guides.
3On the home screen, touch FTP.
4Touch Search Address Book.
5Type the name or part of the name you are searching for, and then touch Search.
6Touch the name that you want to add to the To: field.
7Touch Send It.
Creating shortcuts
Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP
server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating
shortcut numbers: using a computer or using the printer touch screen.
Creating an FTP shortcut using the Embedded Web Server
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Under Other Settings, click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4Click FTP Shortcut Setup.
5Enter the appropriate information into the boxes. Scanning to an FTP address123
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							6Enter a shortcut number.
7Click Add.
Creating an FTP shortcut using the touch screen
1On the home screen, touch FTP.
2Type the address of the FTP site.
3Touch Save as Shortcut.
4Enter a name for the shortcut.
5Touch Enter.
6Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then
touch Cancel, and reenter the information.
If you enter a number that is already in use, then you are prompted to select another number.
7Touch Send It to start the scan, or touch  to return to the home screen.
Understanding FTP options
Original Size
This option opens a screen where you can choose the size of the documents you are going to copy.
Touch a paper size button to select that size as the Original Size setting. The FTP screen appears with your new
setting displayed.
When “Original Size” is set to Mixed Letter/Legal, you can scan an original document that contains mixed paper
sizes.
When “Original Size” is set to Auto Size Sense, the scanner automatically determines the size of the original
document.
Sides (Duplex)
This option informs the printer if the original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the document.
Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes the
Sides and Binding settings to match the original document orientation.
Binding
Tells the printer whether the original document is bound on the long-edge or short-edge side. Scanning to an FTP address124
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							Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Send As
This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image.
PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers
and graphics programs
XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET
Framework, or by downloading a third party standalone viewer
Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned
on or off with any of the Content choices. Content affects the quality and size of your FTP file.
Text—Emphasize sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it
takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This
increases the amount of information saved.
Color—Sets the scan type and output for the FTP file. Color documents can be scanned and sent to an FTP site,
computer, e-mail address, or the printer.
Advanced Options
Touching this button opens a screen where you can change the following settings:
Advanced Imaging—Adjusts Background Removal, Contrast, Shadow Detail, and Mirror Image before you scan the
document
Custom Job (Job Build)—Combines multiple scanning jobs into a single job
Transmission Log—Prints the transmission log or transmission error log
Scan Preview—Displays the first page of an image before it is included in the FTP file. When the first page is scanned,
the scanning is paused and a preview image appears.
Edge Erase—Eliminates smudges or information around the edges of a document. You can choose to eliminate an
equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the
area selected, leaving nothing on that portion of the scan.
Darkness—Adjusts how light or dark your scanned documents will turn out Scanning to an FTP address125
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							Improving FTP quality
QuestionTip
When should I use Text
mode?
Use Text mode when text preservation is the main goal of sending a document to an FTP site,
and preserving images copied from the original document is not a concern.
Text mode is recommended for receipts, carbon copy forms, and documents that only contain
text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when sending a document to an FTP site that contains a mixture of
text and graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?Use Photo mode when the original document is composed mostly of photos printed on a laser
printer or taken from a magazine or newspaper.
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							Scanning to a computer or flash drive
ADFScanner glass
Use the ADF for multiple‑page documents.
ABC
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
The scanner lets you scan documents directly to a computer or a flash drive. The computer does not have to be directly
connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer over
the network by creating a scan profile on the computer and then downloading the profile to the printer.
Scanning to a computer
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Scan Profile.
3Click Create Scan Profile.
Note: Your computer must have java program installed to be able to create a scan profile.
4Select your scan settings, and then click Next.
5Select a location on your computer where you want to save the scanned output file.
6Enter a scan name.
The scan name is the name that appears in the Scan Profile list on the display.
7Click Submit.
8Review the instructions on the Scan Profile screen.
A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when
you are ready to scan your documents.
9Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass. Scanning to a computer or flash drive 127
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							10If you are loading a document into the ADF, then adjust the paper guides.
11Press #, and then enter the shortcut number using the keypad, or touch Held Jobs on the home screen, and
then touch Profiles.
12After you enter the shortcut number, the scanner scans and sends the document to the directory or program you
specified. If you touched Profiles on the home screen, then locate your shortcut on the list.
13Touch Finish the Job.
14Return to the computer to view the file.
The output file is saved in the location you specified or launched in the program you specified.
Scanning to a flash drive
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Insert the flash drive into the USB port on the front of the printer.
4Touch Scan to USB drive.
5Select the size and file that you want to scan.
6Touch Scan It.
Understanding scan profile options
Quick Setup
This option lets you select preset formats or customize the scan job settings. You can select one of these settings:
Custom Photo - Color JPEG
Text - BW PDF Photo - Color TIFF
Text - BW TIFF Text/Photo - BW PDF
Text/Photo - Color PDF
To customize the scan job settings, from the Quick Setup menu, select Custom. Then change the scan settings as needed.
Format Type
This option sets the output (PDF, JPEG, TIFF, SECURE PDF, or XPS) for the scanned image.
PDF—Creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided free by
Adobe at www.adobe.com.
JPEG—Creates and attaches a separate file for each page of your original document, viewable by most Web browsers
and graphics programs Scanning to a computer or flash drive 128
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							TIFF—Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded
Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
Secure PDF—Creates an encrypted PDF file that protects the file contents from unauthorized access
XPS—Creates a single XPS file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET
Framework, or by downloading a third party standalone viewer
Compression
This option sets the format (Zlib, JPEG or None) used to compress the scanned output file.
Default Content
This option tells the printer the original document type. Choose from Text, Text/Photo, or Photo. Content affects the
quality and size of your scanned file.
Text—Emphasizes sharp, black, high-resolution text against a clean, white background
Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to
scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the
amount of information saved.
Color
This option tells the printer the color of the original documents. You can select Gray, BW (Black and White), or Color.
Original Size
This option sets the size of the documents you are going to scan. When Original Size is set to Mixed Sizes, you can scan
an original document that contains mixed paper sizes (letter‑ and legal‑size pages).
Orientation
This option tells the printer whether the original document is in portrait or landscape orientation and then changes the
Sides and Binding settings to match the original document orientation.
Sides (Duplex)
This option informs the printer if your original document is simplex (printed on one side) or duplex (printed on both
sides). This lets the scanner know what needs to be scanned for inclusion in the document.
Darkness
This option adjusts how light or dark your scanned documents will turn out in relation to the original document. Scanning to a computer or flash drive 129
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							Resolution
This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Advanced Imaging
Background Removal—Adjusts the white portion of the output. Click the arrow buttons to increase or decrease
the white portion.
Contrast—Click the arrow buttons to increase or decrease the contrast.
Shadow Detail—Click the arrow buttons to increase or decrease the visible detail in the shadows.
Sharpness—Click the arrow buttons to increase or decrease the sharpness.
Color Dropout—Color dropout is used for form Optical Character Recognition (OCR) processing. Selecting a color
eliminates the color from a form, enabling improved OCR capabilities.
Scan edge to edge—Select this box to scan edge to edge.
Mirror Image—Select this box to create a mirror image scan.
Negative Image—Select this box to create a negative image scan.
Jpeg Quality—Select this box to choose JPEG quality.
Improving scan quality
QuestionTip
When should I use Text
mode?
Use Text mode when text preservation is the main goal of the scan, and preserving images
copied from the original document is not a concern.
Text mode is recommended for receipts, carbon copy forms, and documents that only
contain text or fine line art.
When should I use
Text/Photo mode?
Use Text/Photo mode when scanning an original document that contains a mixture of text
and graphics.
Text/Photo mode is recommended for magazine articles, business graphics, and brochures.
When should I use Photo
mode?Use Photo mode when scanning photos printed on a laser printer or taken from a magazine or
newspaper.
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