Lexmark X854e User Manual

							Configuring the MFP
130
Administrative support
2Enter the defined password in the Print Faxes Password field. 
This releases any received and held fax jobs, so they print. 
Note:The defined password was created in step 6 of Setting a password before printing received faxes.
Setting security using the Embedded Web Server (EWS)
To enhance the security of network communications and MFP configuration, use the advanced security features. These 
features are available through the Web page of the MFP.
Setting the Advanced Password
The Advanced Password is used to password-protect the menus. Setting the Advanced Password is required for Secure 
Mode and confidential communication with MarkVision Professional. 
If the Advanced Password was not created using the touch screen control panel by following the instructions in Setting 
Password Protect for the menus on page 127, it can also be created from the EWS. To create it:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured using this format: 
http://ip_address/.
2Click Configuration.
3Under Other Settings, click Security.
4Click Create/Change Password.
5Click Create/Change Advanced Password.
6Enter and reenter a password of both alphabetic and non-alphabetic characters. The password must be a 
minimum of 8 characters.
7Touch Submit.
Using the secure EWS
The SSL (Secure Sockets Layer) allows for secure connections to the Web server within the print device. To connect to the 
EWS more securely, connect to the SSL port instead of the default HTTP port. The SSL port connection will encrypt all 
Web server network communications between the PC and the MFP. 
To connect to the SSL port:
1Open a Web browser.
2In the address line, enter the IP address of the MFP being configured using the format: https: //ip_address/.
Supporting SNMPv3 (Simple Network Management Protocol version 3)
SNMPv3 protocol allows for encrypted and authenticated network communications. It also lets the administrator select a 
desired level of security. Prior to use, at least one user name and password must be established from the settings page. To 
configure for SNMPv3 through the EWS of the MFP:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format: 
http://ip_address/.
2Click Configuration.
3Under Other Settings, click Network/Ports.
4Click SNMP.
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							Configuring the MFP
131
Administrative support
SNMPv3 authentication and encryption has three levels of support:
No authentication and no encryption
Authentication with no encryption
Authentication and encryption
Note:The selected level serves as a minimum level of protection. The MFP negotiates with the SNMPv3 
requestor, and a higher level of protection may be agreed upon and used by both.
5Indicate the setting for each sub-item as required for the network environment.
6Click Submit.
Disabling SNMPv1 and SNMPv2
1Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format: 
http://ip_address/.
2Click Configuration.
3Under Other Settings, click Network/Ports.
4Click SNMP.
5Click to clear the Enabled check box unless SNMPv1 and SNMPv2 are used in this environment.
6Click Submit.
Supporting IPSec (Internet Protocol Security)
IP Security protocol provides authentication and encryption of communications at the network layer allowing all application 
and network communications over the IP protocol to be secure. IPSec can be set up between the MFP and up to five hosts, 
using both IPv4 and IPv6. To configure IPSec through the EWS: 
1Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format: 
http://ip_address/.
2Click Configuration.
3Under Other Settings, click Network/Ports.
4Click IPSec.
Two types of authentication are supported for IPSec:
 Shared Key Authentication—Any ASCII phrase shared among all the participating hosts. This is the easiest way 
to configure when only a few hosts on the network use IPSec.
 Certificate Authentication—Allows any hosts or subnet of hosts to authenticate for IPSec. Each host must have 
a public/private key pair. Validate Peer Certificate is enabled by default, requiring each host to have a signed 
certificate. The certificate authority certificate must be installed. Each host must have its identifier in the Subject 
Alternate Name of the signed certificate.
Note:After an MFP is configured for IPSec with a host, IPSec is required for any IP communication to take 
place.
5Indicate the setting for each sub-item as required for the network environment.
6Click Submit.
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							Configuring the MFP
132
Administrative support
Disabling ports and protocols
The TCP and UDP ports can be configured to one of three modes or values:
 Disabled—Never allows network connections to this port
 Secure and Unsecure—Allows the port to remain open, even in Secure mode
 Unsecured Only—Allows the port to only open when the MFP is not in Secure mode
Note:A password must be set to enable Secure mode. Once enabled, only the ports set to Secure and 
Unsecure will be open.
To configure the mode for TCP and UDP ports from the EWS:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format: 
http://ip_address/.
2Click Configuration.
3Under Other Settings, click Network/Ports.
4Click TCP/IP Port Access.
5For each port listed, select the appropriate value from the list previously described.
Note:Disabling ports will disable function on the MFP.
6Click Submit.
Using 802.1x Authentication
802.1x port authentication allows the MFP to join networks that require authentication before allowing access. 802.1x port 
authentication can be used with the WPA (Wi-Fi Protected Access) feature of an optional internal wireless print server to 
provide WPA-Enterprise security support.
Support for 802.1x requires the establishment of credentials for the MFP. The MFP must be known to the Authentication 
Server (AS). The AS will allow network access to devices presenting a valid set of credentials which typically involves a 
name/password combination and possibly a certificate. The AS will allow network access to MFPs presenting a valid set of 
credentials. The credentials can be managed by using the EWS of the MFP. To use certificates as part of the credentials:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format: 
http://ip_address/.
2Click Configuration.
3Under Other Settings, click Network/Ports.
4Click Certificate Management.
To enable and configure 802.1x on the EWS after installing the required certificates:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format: 
http://ip_address/.
2Click Configuration.
3Under Other Settings, click Network/Ports.
4Click 802.1x Authentication.
Note:If an optional internal wireless print server is installed, click Wireless instead of 802.1x 
Authentication.
5Select the check box next to Active to enable 802.1x Authentication.
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							Encrypting the hard disk
133
Administrative support
6Indicate the setting for each sub-item as required for the network environment.
7Click Submit.
Confidential Print Setup
Confidential Print Setup allows the designation of a maximum number of PIN entry attempts and allows setting an 
expiration time for print jobs. When a user exceeds a specific number of PIN entry attempts, all of that user’s print jobs are 
deleted. When a user has not printed their jobs within a designated time period, the print jobs are deleted. To activate 
Confidential Print Setup:
1Open a Web browser. In the address line, enter the IP address of the MFP being configured using the format: 
http://ip_address/.
2Click Configuration.
3Under Other Settings, click Security.
4Click Confidential Print Setup.
5Set the value for the maximum number of invalid PINs allowed. Set Job Expiration to the maximum amount of time 
before a submitted confidential print job is deleted.
6Click Submit.
Encrypting the hard disk
Warning:All resources on the hard disk will be deleted. Resources residing in flash memory or in RAM remain 
unaffected.
Note:This setting is only available on MFP models with an integrated internal hard disk drive.
1Turn the MFP off. Wait 10 seconds.
2Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on.
3Release the buttons when the touch screen blinks and is blank momentarily. Wait.
The Config Menu appears.
4Touch the down arrow to scroll to Disk Encryption.
5Touch the right arrow to enter the Disk Encryption menu.
6Touch the right arrow next to Enable to encrypt the hard disk.
Contents will be lost. Continue? appears.
7Touch Ye s to continue the process.
The Encrypting Disk progress bar appears. 
Warning:Do not power off the MFP until the process completes.
8When hard disk encryption is finished, touch Back to return to the Config Menu.
9Touch Exit Config Menu to exit.
To disable disk encryption:
1Turn the MFP off. Wait 10 seconds.
2Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on.
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							Hard disk wiping
134
Administrative support
3Release the buttons when the touch screen blinks and is blank momentarily. Wait.
The Config Menu appears.
4Touch the down arrow to scroll to Disk Encryption.
5Touch the right arrow to enter the Disk Encryption menu.
6Touch the right arrow next to Disable to decrypt the hard disk.
Contents will be lost. Continue? appears.
7Touch Ye s to continue the process.
The Formatting Disk progress screen appears.
Warning:Do not power off the MFP until the process completes.
8When hard disk decryption is finished, touch Back to return to the Config Menu.
9Touch Exit Config Menu to exit.
Hard disk wiping
Warning:All resources on the hard disk will be irretrievably deleted. (Resources residing in flash memory or in 
RAM remain unaffected.)
Note:This setting is only available on MFP models with an integrated internal hard disk drive.
1Turn the MFP off. Wait 10 seconds.
2Press and hold the 2 and 6 buttons on the numeric keypad while turning the MFP on.
3Release the buttons when the touch screen blinks and is blank momentarily. Wait.
The Config Menu appears.
4Touch the down arrow to scroll to Wipe Disk.
5Touch the right arrow to enter the Wipe Diskmenu.
6Touch the right arrow next to Wipe Disk now to wipe the hard disk.
Contents will be lost. Continue? appears. 
7Touch Ye s to continue the process.
The Wiping Disk progress screen appears.
Warning:Do not power off the MFP until the process completes.
8When hard disk wiping is finished, touch Back to return to the Config Menu.
9Touch Exit Config Menu to exit.
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							Using the restricted server list function
135
Administrative support
Using the restricted server list function
The Restricted Server List lets a system support person restrict which hosts are allowed to communicate with the MFP over 
the network which prevents other hosts from managing and printing to the MFP.
Note:The Restricted Server List only restricts TCP traffic; it does not affect UDP traffic. The Restricted 
Server List supports up to ten host addresses or ten network addresses.
To configure the Restricted Server List from the EWS of the MFP:
1Open a Web browser. 
2In the address line, enter the IP address of the MFP requiring configuration using the format: http://ip_address/.
3Click Configuration.
4Under Other Settings, click Network/Ports.
5Click TCP/IP.
6Enter the list of addresses in the Restricted Server List field for network communications permission separated 
by commas in the following for mat: 111.222.333.444. To indicate an entire subnet, provide the subnet mask bits in 
the format: 111.222.333.0/24.
7Click Submit.
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							4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
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Chapter 2: Copying  ........................................................................................................... 24
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Can......
Cop...
Chapter 3: E-mail  ..............................................................................................................33
En...
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Copy
Fax
E-mail
FTP
Status/
Supplies200.01 Paper jam, [x] pages 
jammed. Leave paper in bin.Menus
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SymptomCauseSolution
Some documents do not 
print.The documents contain 
unavailable fonts.1Open the document you want to print in Adobe Reader.
2Click the printer icon.
The Print dialog appears.
3Check the Print as image box.
4Click OK.
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							Solving printing problems137
Troubleshooting
Solving printing problems
SymptomCause Solution
The control panel display 
is blank. The MFP self test failed. Turn the MFP off, wait about 10 seconds, and turn the MFP back 
on.
If the Ready  message does not appear, turn the MFP off, and call 
for ser vice.
The message  USB 
device unsupported  
appears when using a 
USB device. The USB device you are 
using may not be 
supported or has an 
error. Only specific USB 
flash memory devices 
are supported.For information regarding tested and approved USB flash memory 
devices, see 
Printing from a USB flash memory device .
Jobs do not print. The MFP is not ready to  receive data.Make sure
 Ready or Power Saver 
appears on the display before 
sending a job to print.
The output bin is full. Remove the stack of paper from the output bin.
The specified input tray 
is empty. Load paper in the tray.
You are using the wrong 
MFP driver or are 
printing to a file. 
Verify you are using the MFP driver associated with the MFP.
 If you are using a USB port, make sure you are running 
Wind ow s   2 00 0, W ind ow s X P,  or Windows Server 2003
   a nd  using  a W in do ws  2000, Windows XP, or Windows  
    S erv e r 2 003  compatible MFP driver.  
Yo u r  M a r k N e t ™ N8000 
series internal print 
server is not set up 
properly or is not 
connected properly. Verify that you have properly configured the MFP for network 
printing.
See the 
Software and Documentation  CD or the Lexmark Web site 
for information.
You are using the wrong 
interface cable, or the 
cable is not securely 
connected. Make sure you are using a recommended interface cable.
Make sure the connection is secure.
Held jobs do not print. A formatting error has  occurred.
Print the job. (Only part of the job may print.)
 Delete the job.
 Free up additional MFP memory by scrolling through the list of 
held jobs and deleting others you have sent to the MFP.
The MFP has insufficient 
memory.
The MFP has received 
invalid data. Delete the job.
Job takes longer than 
expected to print. The job is too complex. Reduce the complexity of your print job by eliminating the number 
and size of fonts, the number and complexity of images, and the 
number of pages in the job.
Page Protect is set to 
On. Set 
Page Protect  to Off  under Settings
Æ General SettingsÆ 
Print Recovery.
For more information, see the  Menus and Messages Guide.
Job prints from the 
wrong tray or on the 
wrong paper or specialty 
media. The control panel menu 
settings do not match the 
media loaded in the tray.
Make sure the Paper Size and Paper Type specified in the MFP 
driver match the paper size and type in the tray.
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							Solving printing problems
138
Troubleshooting
Incorrect characters 
print.You are using an 
incompatible parallel 
cable.If you are using a parallel interface, make sure you are using an 
IEEE 1284-compliant parallel cable. We recommend Lexmark part 
number 1329605 (10 ft) or 1427498 (20 ft) for the standard parallel 
port.
The MFP is in Hex Trace 
mode.If Ready Hex appears on the display, you must exit Hex Trace 
mode before you can print your job. Turn the MFP off, wait 10 
seconds, and then turn the MFP back on to exit Hex Trace mode.
Tray linking does not 
work.Tray linking is not 
configured properly.Make sure both the size and type of media are the same in both 
trays.
Make sure the paper guides in the trays are set for the correct 
size media.
Make sure the menu values for both size and type are set 
correctly in the Paper Menu.
See Linking trays, or see the Menus and Messages Guide for 
more information.
Large jobs do not collate. Collate is not set to On. Set Collation to On in the Finishing Menu or through the MFP 
driver.
Note:Setting Collation to Off in the driver overrides the setting in 
the Finishing Menu.
See the Menus and Messages Guide for more information.
The job is too complex. Reduce the complexity of the print job by eliminating the number 
and size of fonts, the number and complexity of images, and the 
number of pages in the job.
The MFP does not have 
enough memory.Add MFP memory.
Unexpected page breaks 
occur.The job has timed out. Set Print Timeout to a higher value from the Setup Menu.
See the Menus and Messages Guide for more information.
SymptomCause Solution
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							Solving copy quality problems
139
Troubleshooting
Solving copy quality problems
The following solutions will help solve copy problems. For additional information, see Copy tips.
Solving scan quality problems
The following solutions will help solve copy problems. For additional information, see Scanning tips.
SymptomSolution
Unwanted background is visible. Adjust the Background Removal setting under Copy
Æ OptionsÆ Advanced 
Imaging. Touch the right arrow to remove more background.
Unwanted patterns (Moire) 
appear when a document is 
copied using Photograph mode.Change the content mode to Printed Image under Copy
Æ OptionsÆ Content.
Black text is too light or 
disappearing.Change the content mode to Text under Copy
Æ OptionsÆ Content.
Adjust the Background Removal setting under CopyÆ OptionsÆ Advanced 
Imaging. Touch the left arrow to remove less background.
Adjust the Contrast setting under Copy
Æ OptionsÆ Advanced Imaging. Touch 
the right arrow to add more contrast.
Adjust the Shadow Detail setting under Copy
Æ OptionsÆ Advanced Imaging. 
Touch the left arrow to decrease shadow detail.
Adjust the Darkness setting under the Copy menu. Touch the right arrow to 
increase the darkness setting.
The copy looks washed out or 
overexposed.Adjust the Background Removal setting under Copy
Æ OptionsÆ Advanced 
Imaging. Touch the left arrow to remove less background.
Adjust the Shadow Detail setting under Copy
Æ OptionsÆ Advanced Imaging. 
Touch the left arrow to remove more shadow detail.
SymptomSolution
The file size is too big when I 
scan a document to the network.Touch Options, then under Resolution, decrease the output resolution.
Touch Options, then under Content, change the Color option to black and white.
Touch Options, then under Content, change the setting to Text.
Text characters do not look sharp 
when I scan a document to the 
network.Touch Options, then under Resolution, increase the output resolution.
Touch Options, then under Content, change the setting to Text.
Black text is too light or 
disappearing.Adjust the Darkness setting. Touch the right arrow to increase the darkness setting.
Change the content mode to Text.
Adjust the Background Removal setting under Advanced Imaging. Touch the left 
arrow to remove less background.
Adjust the Contrast setting under Advanced Imaging. Touch the right arrow to add 
more contrast.
Adjust the Shadow Detail setting under Advanced Imaging. Touch the left arrow to 
decrease shadow detail.
Unwanted background is visible. Adjust the Background Removal setting under Advanced Imaging. Touch the right 
arrow to remove more background.
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