Lexmark X646ef User Manual

							4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 9
Configured models ......................................................................................................................................... 10
Understanding the MFP control panel  ........................................................................................................... 11
Using the LCD touch-screen buttons  ............................................................................................................. 17
Menus ............................................................................................................................................................ 23
Chapter 2: Copying  ........................................................................................................... 24
Quick copy  ..................................................................................................................................................... 24
Multiple page copying  .................................................................................................................................... 24
Using the flatbed  ............................................................................................................................................ 25
Understanding the copy screens and options  ................................................................................................ 25
Copying from one size to another  .................................................................................................................. 27
Making transparencies  ................................................................................................................................... 27
Copying to letterhead ..................................................................................................................................... 27
Copying photographs ..................................................................................................................................... 27
Making copies using media from a selected tray  ........................................................................................... 28
Copying mixed-sized media ........................................................................................................................... 28
Setting the duplex option  ............................................................................................................................... 29
Reducing and enlarging copies  ..................................................................................................................... 29
Adjusting copy quality  .................................................................................................................................... 29
Setting collation options  ................................................................................................................................. 30
Placing separator sheets between copies  ..................................................................................................... 30
Setting paper saving options  ......................................................................................................................... 30
Placing the date and time at the top of each page  ........................................................................................ 31
Placing an overlay message on each page  ................................................................................................... 31
Creating a custom job (job build)  ................................................................................................................... 31
Canceling a copy job  ..................................................................................................................................... 32
Copy tips  ........................................................................................................................................................ 32
Chapter 3: E-mail  ..............................................................................................................33
Entering an e-mail address  ............................................................................................................................ 33
Using a shortcut number  ................................................................................................................................ 33
Using the address book  ................................................................................................................................. 34
E-mailing to a profile  ...................................................................................................................................... 34
Adding e-mail subject and message information  ........................................................................................... 34
Changing the output file type  ......................................................................................................................... 35
E-mailing color documents  ............................................................................................................................ 35
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X644eX646eX646dte
Input capacity 500 sheets 500 sheets 1000 sheets
Standard memory 256MB 256MB 256MB
Maximum memory capacity, non-network/
network768MB 768MB 768MB
Hard drive No Yes Yes
Option card connectors 1 1 1
Duplex ability Duplex in, simplex out Duplex in, simplex out Duplex in, duplex out
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E-mail
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Status/
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MessageAction
42.xy Cartridge region mismatch
Note:x = the MFP region, y = the cartridge 
regionInstall the correct cartridge for the MFP region.
Region codes are:
MFP region Cartridge region Location
REGCDW 0  Worldwide
REGCDA 1  USA and Canada
REGCDE 2  EMEA
REGCDR  3  Asia Pacific Region
REGCDL 4  Latin America
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							Understanding scan to PC options
52
Scanning to a PC or USB flash memory device
Understanding scan to PC options
To change the options for the scan to PC Profile, you must click the Quick Setup box, and select Custom. Quick Setup lets 
you select preset formats or customize your scan job settings. You can select:
Format Type: Sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then TIFF saves one page 
each in a series of files.
JPEG saves one page in each file. When multiple pages are scanned, the output will be a series of files.
Compression: Sets the compression format used to compress the scanned output file.
Default Content: Tells the MFP the original document type. Choose from Text, Text/Photo, or Photo. Content affects the 
quality and size of your scanned file.
Te x t : Emphasizes sharp, black, high-resolution text against a clean, white background.
Text/Photo: Used when the original documents are a mixture of text and graphics or pictures.
Photo: Tells the scanner to pay extra attention to graphics and pictures. This setting takes longer to scan but 
emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount 
of information saved.
Color: Tells the MFP the color of the original documents. You can select Gray, BW (Black and White), or Color.
Original Size: Opens a field where you can select the size of the document you are going to scan.
Orientation: Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding 
settings to match the original document orientation.
Duplex: Tells the MFP if your original document is simplex (printed on one side) or duplex (printed on both sides). This lets 
the scanner know what needs to be scanned for inclusion in the e-mail.
Darkness: Adjusts how light or dark your scanned documents will turn out.
Resolution: Adjusts the output quality of your file. Increasing the image resolution increases the file size and the time 
needed to scan your original document. Image resolution can be decreased to reduce the file size.
Advanced Imaging: Select this feature to adjust Background Removal, Contrast, and Shadow Detail before you scan the 
document.Custom  Photo - Color JPEG
Text - BW PDF Photo - Color TIFF
Text - BW TIFF Photo - Gray JPEG
Photo - Gray TIFF
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							Scanning to a USB flash memory device
53
Scanning to a PC or USB flash memory device
Scanning to a USB flash memory device
1Place the original document in the automatic document feeder (ADF) face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2Insert the USB flash memory device into the USB direct interface on the front of the MFP.
The Held Jobs screen appears.
3Touch Scan to USB drive.
4Enter the name of the file.
5Select your scan settings.
6Touch Scan It.
Scanning tips
The following tips may improve the MFP scanning quality. For additional information or to solve copy problems, see 
Solving scan quality problems.
QuestionTip
When should I use Text mode?  • Text mode should be used when text preservation is the main goal of the scan, and 
preserving images copied from the original document is not a concern.
• Text is best used for receipts, carbon copy forms, and documents that only contain 
text or fine line art.
When should I use 
Text/Photo mode?• Text/Photo mode should be used when scanning an original document that 
contains a mixture of text and graphics.
• Text/Photo is best used for magazine articles, business graphics, and brochures.
When should I use Photo mode? Photo mode should be used when scanning photos printed on a laser printer or taken 
from a magazine or newspaper.
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							4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 9
Configured models ......................................................................................................................................... 10
Understanding the MFP control panel  ........................................................................................................... 11
Using the LCD touch-screen buttons  ............................................................................................................. 17
Menus ............................................................................................................................................................ 23
Chapter 2: Copying  ........................................................................................................... 24
Quick copy  ..................................................................................................................................................... 24
Multiple page copying  .................................................................................................................................... 24
Using the flatbed  ............................................................................................................................................ 25
Understanding the copy screens and options  ................................................................................................ 25
Copying from one size to another  .................................................................................................................. 27
Making transparencies  ................................................................................................................................... 27
Copying to letterhead ..................................................................................................................................... 27
Copying photographs ..................................................................................................................................... 27
Making copies using media from a selected tray  ........................................................................................... 28
Copying mixed-sized media ........................................................................................................................... 28
Setting the duplex option  ............................................................................................................................... 29
Reducing and enlarging copies  ..................................................................................................................... 29
Adjusting copy quality  .................................................................................................................................... 29
Setting collation options  ................................................................................................................................. 30
Placing separator sheets between copies  ..................................................................................................... 30
Setting paper saving options  ......................................................................................................................... 30
Placing the date and time at the top of each page  ........................................................................................ 31
Placing an overlay message on each page  ................................................................................................... 31
Creating a custom job (job build)  ................................................................................................................... 31
Canceling a copy job  ..................................................................................................................................... 32
Copy tips  ........................................................................................................................................................ 32
Chapter 3: E-mail  ..............................................................................................................33
Entering an e-mail address  ............................................................................................................................ 33
Using a shortcut number  ................................................................................................................................ 33
Using the address book  ................................................................................................................................. 34
E-mailing to a profile  ...................................................................................................................................... 34
Adding e-mail subject and message information  ........................................................................................... 34
Changing the output file type  ......................................................................................................................... 35
E-mailing color documents  ............................................................................................................................ 35
Downloaded From ManualsPrinter.com Manuals
X644eX646eX646dte
Input capacity 500 sheets 500 sheets 1000 sheets
Standard memory 256MB 256MB 256MB
Maximum memory capacity, non-network/
network768MB 768MB 768MB
Hard drive No Yes Yes
Option card connectors 1 1 1
Duplex ability Duplex in, simplex out Duplex in, simplex out Duplex in, duplex out
Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals
Copy
Fax
E-mail
FT P
Status/
Supplies200.01 Paper jam, [x] pages 
jammed. Leave paper in bin.Menus
Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals
MessageAction
42.xy Cartridge region mismatch
Note:x = the MFP region, y = the cartridge 
regionInstall the correct cartridge for the MFP region.
Region codes are:
MFP region Cartridge region Location
REGCDW 0  Worldwide
REGCDA 1  USA and Canada
REGCDE 2  EMEA
REGCDR  3  Asia Pacific Region
REGCDL 4  Latin America
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							Printing from a USB flash memory device
55
Printing
We recommend using the following tested and approved USB flash memory devices in the 256 MB, 512 MB, and 1 GB 
sizes:
•Lexar JumpDrive 2.0 Pro
•SanDisk Cruzer Mini
Other USB flash memory devices must:
•Be compatible with the USB 2.0 standard.
•Support the Full-Speed standard as well. 
Devices only supporting USB low speed capabilities are not supported.
•Use the FAT file system.
Devices formatted with NTFS or any other file system s are not supported.
To print from a USB flash memory device:
1Make sure the MFP is on and Ready or Busy appears.
2Insert a USB flash memory device into the USB Direct interface.
Note:If you insert the memory device when the MFP requires attention such as when a paper jam has 
occurred, the MFP ignores the memory device. 
3Touch the arrow next to the document you want to print.
A screen asking the number of copies to be printed will appear.
4To print only one copy, touch Print, or touch + to enter the number of copies.
Note:Do not remove the USB flash memory device from the USB Direct interface until the document has 
finished printing.
The document will begin printing.
Note:If you insert the memory device when the MFP is busy printing other jobs, the message Printer 
Busy appears. Select Continue, and your job prints after the other jobs finish.
If you leave the device in the MFP after exiting the USB drive menu, you can still print PDFs on the device as held jobs. See 
Printing confidential and held jobs.
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							Canceling a print job
56
Printing
Canceling a print job
There are several methods for canceling a print job.
• Canceling a job from the MFP control panel
• Canceling a job from a computer running Windows
— Canceling a job from the taskbar
— Canceling a job from the desktop
• Canceling a job from a Macintosh computer
— Canceling a print job from a computer running Mac OS 9
— Canceling a job from a computer running Mac OS X
Canceling a job from the MFP control panel
If the job is formatting, scanning, or already printing, touch Cancel Job on the display.
Canceling a job from a computer running Windows
Canceling a job from the taskbar
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1Double-click the printer icon. 
A list of print jobs appears in the printer window.
2Select the job you want to cancel.
3Press the Delete key on the keyboard.
Canceling a job from the desktop
1Minimize all programs to reveal the desktop.
2Double-click the My Computer icon.
Note:If you do not have the My Computer icon, select Start
Æ SettingsÆ Control Panel, and then go 
to step 4.
3Double-click the Printers icon.
A list of available printers appears.
4Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
5Select the job you want to cancel.
6Press the Delete key on the keyboard.
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							Printing the menu settings page
57
Printing
Canceling a job from a Macintosh computer
Canceling a print job from a computer running Mac OS 9
When you send a job to print, the printer icon for your selected MFP appears on the desktop.
1Double-click the printer icon on your desktop.
A list of print jobs appears in the printer window.
2Select the print job you want to cancel.
3Click the trash can button.
Canceling a job from a computer running Mac OS X
When you send a job to print, the printer icon for your selected MFP appears in the dock.
1Open ApplicationsÆ Utilities, and then double-click Print Center or Printer Setup.
2Double-click the MFP you are printing to.
3In the printer window, select the print job you want to cancel, and then press Delete.
Printing the menu settings page
You can print a menu settings page to review the default MFP settings and to verify the MFP options are installed correctly.
1Make sure the MFP is on and the Ready message appears.
2Touch the menu button on the control panel.
3Touch Reports.
4Touch Menu Settings Page.
Printing a network setup page
You can print a network setup page to review the default MFP settings and to verify the MFP options are installed correctly.
1Make sure the MFP is on and the Ready message appears.
2Touch the menu button on the control panel.
3Touch Reports.
4Touch Network Setup Page.
Printing a font sample list
To print samples of the fonts currently available for the MFP:
1Make sure the MFP is on and the Ready message appears.
2Touch the menu button on the control panel.
3Touch Reports.
4Touch the down arrow until Print Fonts appears, then touch Print Fonts.
5Touch PCL Fonts or PostScript Fonts.
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							Printing a directory list
58
Printing
Printing a directory list
A directory listing shows the resources stored in flash memory or on the hard disk. To print a listing:
1Make sure the MFP is on and the Ready message appears.
2Touch the menu button on the control panel.
3Touch Reports.
4Touch the down arrow until Print Directory appears, then touch Print Directory.
Printing confidential and held jobs
The term held job refers to any type of print job that can be initiated by the user at the MFP. This includes a confidential job, 
a verify print job, a reserve print job, a repeat print job, a bookmark, a profile, or a file on a USB flash memory device. When 
sending a job to the MFP, you can specify in the driver that you want the MFP to hold the job in memory. Once your job is 
stored in MFP memory, go to the MFP, and use the MFP control panel to specify what you want to do with your print job.
All confidential and held jobs have a user name associated with them. To access confidential or held jobs, you must first 
select the type of job (confidential or held), and then select your user name from the user name list. Once you select your 
user name, you can print all your confidential jobs, or select an individual print job. You can then choose the number of 
copies for the print job, or you can delete the print job.
Printing a confidential job
When you send a confidential job to the MFP, you must enter a personal identification number (PIN) from the driver. The 
PIN must be four digits using the numbers 0—9. The job is held in MFP memory until you enter the same four-digit PIN from 
the control panel and choose to print or delete the job. This ensures the job does not print until you are there to retrieve it. 
No one else using the MFP can print the job without the PIN.
Windows
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ Confidential Print, click Help, see the topic Confidential 
Print or Print and Hold, and then follow the driver instructions.
4Enter a User Name and PIN.
5Send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the MFP steps.
Macintosh
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2In the Copies & Pages or General pop-up menu, select Job Routing.
aWhen using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences
Æ 
Print Time Filters.
bTurn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
cIn the pop-up menu, select Job Routing.
3In the radio group, select Confidential Print.
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							Printing confidential and held jobs
59
Printing
4Enter a User Name and PIN.
5Send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the MFP steps.
At the MFP
1Touch Held jobs on the home screen.
2Touch your user name.
Note:A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the 
down arrow until your name appears, or touch Search Held Jobs if there are a large number of held 
jobs in the MFP.
3Select Confidential Jobs.
4Enter your PIN.
For more information, see Entering a personal identification number (PIN).
5Touch the job you want to print.
6Touch Print, or touch + to input the number of copies, and then touch Print.
Note:After your job prints, it is deleted from MFP memory.
Entering a personal identification number (PIN)
After you select a Confidential Job, the Enter PIN screen appears.
Use the touch screen number pad or the numeric pad to the right of the display to enter the four-digit PIN 
associated with the confidential job.
Note:As you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the Invalid PIN screen appears.
Reenter the PIN, or touch Cancel.
Note:After your job prints, it is deleted from MFP memory.
Printing and deleting held jobs
Held jobs (Verify Print, Reserve Print, or Repeat Print) are printed or deleted from the MFP control panel and do not require 
a PIN.
Verify Print
If you send a Verify Print job, the MFP prints one copy and holds the remaining copies you requested in MFP memory. Use 
Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are 
printed, the Verify Print job is automatically deleted from MFP memory.
Reserve Print
If you send a Reserve Print job, the MFP does not print the job immediately. It stores the job in memory so you can print the 
job later. The job is held in memory until you delete it from the Held Jobs menu. Reserve Print jobs may be deleted if the 
MFP requires extra memory to process additional held jobs.
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							Printing confidential and held jobs
60
Printing
Repeat Print
If you send a Repeat Print job, the MFP prints all requested copies of the job and stores the job in memory so you can print 
additional copies later. You can print additional copies as long as the job remains stored in memory.
Note:Repeat Print jobs are automatically deleted from MFP memory when the MFP requires extra memory 
to process additional held jobs.
Windows
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ Held Jobs, click Help, and see the topic Held Jobs or 
Print and Hold, then follow the driver instructions.
4Select the type of held job you want, and then send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the MFP steps.
Macintosh
1From a word processor, spreadsheet, browser, or other application, select FileÆ Print.
2In the Copies & Pages or General pop-up menu, select Job Routing.
aWhen using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences
Æ 
Print Time Filters.
bTurn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
cIn the pop-up menu, select Job Routing.
3In the radio group, select the type of held job you want, enter a user name, and then send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the MFP steps.
At the MFP
1Touch Held jobs on the home screen.
2Touch your user name.
Note:A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the 
down arrow until your name appears, or touch Search  if you have a large number of 
held jobs in the MFP.
3Touch the job you want to print.
Touch the down arrow, or touch Search  if you have a large number of held jobs in the MFP.
4Touch Print, or touch + to input the number of copies, and then touch Print.
Note:You can also choose to Print All or Delete All.
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