Lexmark X646ef User Manual

							Placing the date and time at the top of each page
31
Copying
Placing the date and time at the top of each page
1Place your original document in the automatic document feeder face-up, short-edge first.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Options.
5Touch Date/Time Stamp.
6Touch On.
7Touch Done.
8Touch Copy It.
Placing an overlay message on each page
An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place 
a message on the copies:
1Place your original document in the automatic document feeder face-up, short-edge first.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Options.
5Touch the button containing the overlay you want to use.
6Touch Done.
7Touch Copy It.
Creating a custom job (job build)
The custom job or job build is used to combine one or more sets of original documents into a single copy job. Each set may 
be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the scanner will 
scan the first set of original documents using the supplied parameters, then scan the next set with the same or different 
parameters.
The definition of a set depends on the Scan Source:
•From the flatbed, a set consists of one page.
•From the ADF, a set consists of all scanned pages until the ADF becomes empty.
•When one page is sent through the ADF, a set consists of one page.
For example:
1Place your original document in the automatic document feeder face-up, short-edge first.
2Adjust the paper guides.
3Touch Copy on the home screen.
4Touch Options.
5Touch Custom Job.
6Touch On.
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							Canceling a copy job
32
Copying
7Touch Done.
8Touch Copy It.
When the end of a set is reached, the “Scan the next page” screen appears. Touch Scan the next page or touch Done. For 
more information on the Custom job or the job build setting, see the Menus and Messages Guide on the Software and 
Documentation CD.
Canceling a copy job
While the document is in the ADF
When the ADF begins processing a document, the scanning screen is displayed. You can cancel the copy job by touching 
Cancel Job on the touch screen.
Touching Cancel Job cancels the entire job that is being scanned. The scanning screen will be replaced with a 
“Canceling scan job” screen. The ADF will clear any page that has started scanning and leave the other pages in 
the ADF.
While copying pages using the flatbed
During the copy process, the “Scan the next page” screen appears. To cancel the copy job, touch Cancel Job on the touch 
screen.
Touching Cancel Job cancels the entire job that has been scanned. The scanning screen will be replaced with a 
“Canceling scan job” screen. Once the job has been flushed, the touch screen will return to the copy screen.
When the pages are being printed
To cancel the print job, touch Cancel Job on the touch screen, or press cancel on the numeric keypad.
Touching Cancel Job or pressing cancel on the keypad cancels the remaining print job. Once the job has been 
deleted, the touch screen will return to the home screen.
Copy tips
The following tips may improve the MFP copy quality. For additional information or to solve copy problems, see Solving 
copy quality problems.
QuestionTip
When should I use Text mode?  • Text mode should be used when text preservation is the main goal of the copy, and 
preserving images copied from the original document is not a concern.
• Text is best used for receipts, carbon copy forms, and documents that only contain 
text or fine line art.
When should I use Text/Photo 
mode?• Text/Photo mode should be used when copying an original document that contains 
a mixture of text and graphics.
• Text/Photo is best used for magazine articles, business graphics, and brochures.
When should I use 
Printed Image mode?Printed Image mode should be used when copying halftone photographs, graphics 
such as documents printed on a laser printer, or pages from a magazine or 
newspaper.
When should I use Photograph 
mode?Photograph mode should be used when the original document is a high-quality 
photograph or inkjet print.
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							4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 9
Configured models ......................................................................................................................................... 10
Understanding the MFP control panel  ........................................................................................................... 11
Using the LCD touch-screen buttons  ............................................................................................................. 17
Menus ............................................................................................................................................................ 23
Chapter 2: Copying  ........................................................................................................... 24
Quick copy  ..................................................................................................................................................... 24
Multiple page copying  .................................................................................................................................... 24
Using the flatbed  ............................................................................................................................................ 25
Understanding the copy screens and options  ................................................................................................ 25
Copying from one size to another  .................................................................................................................. 27
Making transparencies  ................................................................................................................................... 27
Copying to letterhead ..................................................................................................................................... 27
Copying photographs ..................................................................................................................................... 27
Making copies using media from a selected tray  ........................................................................................... 28
Copying mixed-sized media ........................................................................................................................... 28
Setting the duplex option  ............................................................................................................................... 29
Reducing and enlarging copies  ..................................................................................................................... 29
Adjusting copy quality  .................................................................................................................................... 29
Setting collation options  ................................................................................................................................. 30
Placing separator sheets between copies  ..................................................................................................... 30
Setting paper saving options  ......................................................................................................................... 30
Placing the date and time at the top of each page  ........................................................................................ 31
Placing an overlay message on each page  ................................................................................................... 31
Creating a custom job (job build)  ................................................................................................................... 31
Canceling a copy job  ..................................................................................................................................... 32
Copy tips  ........................................................................................................................................................ 32
Chapter 3: E-mail  ..............................................................................................................33
Entering an e-mail address  ............................................................................................................................ 33
Using a shortcut number  ................................................................................................................................ 33
Using the address book  ................................................................................................................................. 34
E-mailing to a profile  ...................................................................................................................................... 34
Adding e-mail subject and message information  ........................................................................................... 34
Changing the output file type  ......................................................................................................................... 35
E-mailing color documents  ............................................................................................................................ 35
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X644eX646eX646dte
Input capacity 500 sheets 500 sheets 1000 sheets
Standard memory 256MB 256MB 256MB
Maximum memory capacity, non-network/
network768MB 768MB 768MB
Hard drive No Yes Yes
Option card connectors 1 1 1
Duplex ability Duplex in, simplex out Duplex in, simplex out Duplex in, duplex out
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Copy
Fax
E-mail
FT P
Status/
Supplies200.01 Paper jam, [x] pages 
jammed. Leave paper in bin.Menus
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MessageAction
42.xy Cartridge region mismatch
Note:x = the MFP region, y = the cartridge 
regionInstall the correct cartridge for the MFP region.
Region codes are:
MFP region Cartridge region Location
REGCDW 0  Worldwide
REGCDA 1  USA and Canada
REGCDE 2  EMEA
REGCDR  3  Asia Pacific Region
REGCDL 4  Latin America
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							Using the address book
34
E-mail
3Press #, and then enter the recipients shortcut number.
You can enter additional recipients by pressing next and then entering the recipients shortcut number or address.
4Touch E-mail It.
Using the address book
1Place the original document in the automatic document feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2Touch E-mail on the home screen.
3Touch Search Address Book.
4Enter the name or part of the name you are searching for, and then touch Search.
5Touch the name that you want to add to the To: field.
You can enter additional recipients by pressing next and then entering the recipients address or shortcut number, 
or searching the address book.
6Touch E-mail It.
E-mailing to a profile
1Place the original document in the automatic document feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2Touch Held Jobs on the home screen.
3Touch Profiles.
4Select your e-mail destination from the profile list.
5Touch E-mail It.
Adding e-mail subject and message information
1Place the original document in the automatic document feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2Touch E-mail on the home screen.
3Touch Options.
4Touch Subject.
5Enter the e-mail subject.
6Touch Done.
7Touch Message.
8Enter an e-mail message.
9Touch Done.
10Touch E-mail It.
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							Changing the output file type
35
E-mail
Changing the output file type
1Place the original document in the automatic document feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2Touch E-mail on the home screen.
3Enter an e-mail address.
4Touch Options.
5Touch the button that represents the file type you want to send.
•PDF: This creates a single file with multiple pages, viewable with Adobe Reader. Adobe Reader is provided 
free by Adobe at http://www.adobe.com.
•TIFF: Creates multiple files or a single file. If Multi-page TIFF is turned off in the Configuration menu, then 
TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.
• JPEG: Creates and attaches a separate file for each page of your original document, and is viewable by most 
Web browsers and graphics programs.
6Touch E-mail It.
E-mailing color documents
1Place the original document in the automatic document feeder face-up or on the flatbed face-down.
Adjust the paper guides when using the ADF.
2Touch E-mail on the home screen.
3Enter an e-mail address.
4Touch Options.
5Touch Color.
6Touch E-mail It.
Creating an e-mail shortcut
From a computer
1Enter the IP address of the MFP into the URL field (address bar) of the Web browser.
2Click Configuration (in the left frame), and then click Manage Destinations (in the right frame).
Note:You may be asked to enter a password. If you do not have an ID and password, get one from your 
system support person.
3Click E-mail Destination Setup.
4Enter a unique name for the recipient, and specify the e-mail address.
Note:If you are entering multiple addresses, separate each address with a comma (,).
5Choose your scan settings (Format, Content, Color, and Resolution).
6Enter a shortcut number, and then click Add.
If you enter a number that is already in use, you are prompted to select another number.
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							Creating an e-mail profile
36
E-mail
7Go to the MFP, and place your original document in the automatic document feeder face-up, short-edge first.
8Press #, and then enter the recipients shortcut number.
9Touch E-mail It.
From the MFP
1Load the original document in the ADF face-up, short-edge first, and adjust the paper guides.
2Touch E-mail on the home screen.
3Enter the recipients e-mail address.
To create a group of recipients, touch Next number, and enter the next recipient’s e-mail address.
4Touch Save as Shortcut.
5Enter a unique name for the shortcut.
6Verify the shortcut name and number are correct, and then touch OK.
If the name or number is incorrect, touch Cancel, and reenter the information.
7Touch E-mail It.
Creating an e-mail profile
1Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the 
format: http://ip_address/.
2Click Configuration.
3Click E-mail/FTP Settings.
4Click Manage E-mail Shortcuts.
5Fill in the fields with the appropriate information.
6Click Add.
Canceling an e-mail
1When using the automatic document feeder, touch Cancel while Scanning… is displayed on the touch screen.
2When using the scanner bed, touch Cancel while Scan the Next Page / Finish the Job is displayed on the 
touch screen.
Understanding e-mail options
Original Size: Opens a screen where you can enter the size of the documents you are going to e-mail.
•Touching any of the paper size icons on the follow-on screen will make that your selection and return you to the 
e-mail Options screen.
•When Original Size is set to Mixed Sizes, you can scan different size original documents (letter and legal size 
pages). They will be scaled automatically to fit the selected output media size.
Sides (Duplex): Tells the MFP if your original document is simplex (printed on one side) or duplex (printed on both sides). 
This lets the scanner know what needs to be scanned for inclusion in the e-mail.
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							Understanding e-mail options
37
E-mail
Orientation: Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding 
settings to match the original document orientation.
Binding: Tells the MFP whether the original document is bound on the long-edge or short-edge side.
E-mail Subject: Lets you enter a subject line to your e-mail. You can enter up to 255 characters.
E-mail Message: Lets you enter a message that will be sent with your scanned attachment.
Resolution: Adjusts the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the 
time needed to scan your original document. Image resolution can be decreased to reduce the e-mail file size.
Send As: Sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then TIFF saves one page 
each in a series of files.
JPEG saves one page in each file. When multiple pages are scanned, the output will be a series of files.
Content: Tells the MFP the original document type. Choose from Text, Text/Photo, or Photo. Color can be turned on or off 
with any of the Content choices. Content affects the quality and size of your e-mail.
Te x t : Emphasize sharp, black, high-resolution text against a clean, white background.
Te x t / P h o t o : Used when the original documents are a mixture of text and graphics or pictures.
Photo: Tells the scanner to pay extra attention to graphics and pictures. This setting takes longer to scan but 
emphasizes a reproduction of the full dynamic range of tones in the original. This increases the amount of 
information saved.
Color: Sets the scan type and output for the e-mail. Color documents can be scanned and sent to an e-mail 
address.
Note:The MFP will print color documents in grayscale only.
Advanced Options: Lets you change Advanced Imaging, Custom Job, Transmission Log, Scan Preview, Edge Erase, or 
Darkness settings.
Advanced Imaging: Adjusts Background Removal, Contrast, and Shadow Detail before you copy the document.
Custom Job (Job Build): Combines multiple scanning jobs into a single job.
Note:Custom Job is not supported on all models.
Transmission Log: Prints the transmission log or transmission error log.
Scan Preview: Displays the first pages of the image before it is included in the e-mail. When the first page is 
scanned, the scanning is paused and a preview image appears.
Note:Scan Preview is not supported on all models.
Edge Erase: Eliminates smudges or information around the edges of your document. You can choose to eliminate 
an equal area around all four sides of the paper, or pick a particular edge.
Darkness: Adjusts how light or dark your scanned e-mails will turn out.
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							E-mail server setup
38
E-mail
E-mail server setup
For e-mail to operate, it must be turned on in the MFP configuration and have a valid IP address or gateway address. To set 
up the e-mail function:
1Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the 
format: http://ip_address/.
2Click Configuration.
3Click E-mail/FTP Settings.
4Click Email Server Setup.
5Fill in the fields with the appropriate information.
6Click Submit.
Address book setup
1Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the 
format: http://ip_address/.
2Click Configuration.
3Click E-mail/FTP Settings.
4Click Manage E-mail Shortcuts.
5Fill in the fields with the appropriate information.
6Click Add.
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							4
Contents
Chapter 1: Learning about the MFP  .................................................................................. 8
Identifying the MFP  .......................................................................................................................................... 8
Using the scanner  ............................................................................................................................................ 9
Configured models ......................................................................................................................................... 10
Understanding the MFP control panel  ........................................................................................................... 11
Using the LCD touch-screen buttons  ............................................................................................................. 17
Menus ............................................................................................................................................................ 23
Chapter 2: Copying  ........................................................................................................... 24
Quick copy  ..................................................................................................................................................... 24
Multiple page copying  .................................................................................................................................... 24
Using the flatbed  ............................................................................................................................................ 25
Understanding the copy screens and options  ................................................................................................ 25
Copying from one size to another  .................................................................................................................. 27
Making transparencies  ................................................................................................................................... 27
Copying to letterhead ..................................................................................................................................... 27
Copying photographs ..................................................................................................................................... 27
Making copies using media from a selected tray  ........................................................................................... 28
Copying mixed-sized media ........................................................................................................................... 28
Setting the duplex option  ............................................................................................................................... 29
Reducing and enlarging copies  ..................................................................................................................... 29
Adjusting copy quality  .................................................................................................................................... 29
Setting collation options  ................................................................................................................................. 30
Placing separator sheets between copies  ..................................................................................................... 30
Setting paper saving options  ......................................................................................................................... 30
Placing the date and time at the top of each page  ........................................................................................ 31
Placing an overlay message on each page  ................................................................................................... 31
Creating a custom job (job build)  ................................................................................................................... 31
Canceling a copy job  ..................................................................................................................................... 32
Copy tips  ........................................................................................................................................................ 32
Chapter 3: E-mail  ..............................................................................................................33
Entering an e-mail address  ............................................................................................................................ 33
Using a shortcut number  ................................................................................................................................ 33
Using the address book  ................................................................................................................................. 34
E-mailing to a profile  ...................................................................................................................................... 34
Adding e-mail subject and message information  ........................................................................................... 34
Changing the output file type  ......................................................................................................................... 35
E-mailing color documents  ............................................................................................................................ 35
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X644eX646eX646dte
Input capacity 500 sheets 500 sheets 1000 sheets
Standard memory 256MB 256MB 256MB
Maximum memory capacity, non-network/
network768MB 768MB 768MB
Hard drive No Yes Yes
Option card connectors 1 1 1
Duplex ability Duplex in, simplex out Duplex in, simplex out Duplex in, duplex out
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Copy
Fax
E-mail
FT P
Status/
Supplies200.01 Paper jam, [x] pages 
jammed. Leave paper in bin.Menus
Downloaded From ManualsPrinter.com ManualsDownloaded From ManualsPrinter.com Manuals
MessageAction
42.xy Cartridge region mismatch
Note:x = the MFP region, y = the cartridge 
regionInstall the correct cartridge for the MFP region.
Region codes are:
MFP region Cartridge region Location
REGCDW 0  Worldwide
REGCDA 1  USA and Canada
REGCDE 2  EMEA
REGCDR  3  Asia Pacific Region
REGCDL 4  Latin America
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							Using fax destination shortcuts
40
Faxing
Using fax destination shortcuts
Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut 
numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the 
Manage Destinations link located under the Configuration tab on the Web page. A shortcut number (1—99999) can contain 
a single recipient or multiple recipients. By creating a group fax destination with a shortcut number, you can quickly and 
easily fax broadcast information to an entire group.
1Place your original document in the automatic document feeder face-up, short-edge first.
2Adjust the paper guides.
3Press # followed by the shortcut number on the keypad.
Press # followed by the shortcut number on the keypad, or touch Next Number to enter another address.
For information on creating shortcut numbers, see Creating shortcuts.
4Touch Fax It.
Using the address book
Note:If the address book feature is not enabled, contact your system support person.
1Place your original document in the automatic document feeder face-up, short-edge first.
2Touch Fax on the home screen.
3Touch Search Address Book.
4Using the touch screen keyboard, enter the name or part of the name of the person for whom youd like to find a 
fax number. (Do not attempt to search for multiple names at the same time.)
5Touch Enter.
6Touch the name, to add it to the Fax to: list.
7Repeat steps 5 through 6 to enter additional destinations.
8Touch Fax It.
Sending faxes from a computer
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of 
faxing documents directly from software applications.
1From your software application, click FileÆ
ÆÆ Æ Print.
2From the Print window, select your MFP, and then click Properties.
Note:In order to perform this function from your computer, you must use the PostScript printer driver for 
your MFP.
3Choose the Paper tab, and change Output format: to Fax.
4Click OK. At the next screen, click OK.
5From the Fax screen, enter the name and number for the fax recipient.
6Click Send to send your job.
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