Lexmark X342n User Manual

							Copying
51
7
Copying
You can load an original document into the ADF or on the scanner glass.
Making a copy
1Load paper.
Note:If you are using a paper size other than letter or A4, select the paper type and size 
using the control panel. For more information, see Setting the paper type and 
size on page 35.
ADFScanner glass
Use the ADF for multiple–page documents.
Note:Do not load postcards, 4 x 6 cards, small items, or 
thin media (such as magazine clippings or carbonless 
paper) into the ADF. Place these items on the scanner 
glass.Use the scanner glass for single-page 
documents, postcards, 4 x 6 cards, small 
items, or thin media (such as magazine 
clippings or carbonless paper).
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							Collating copies
52 2
Load the original document face-up into the ADF or face-down on the scanner glass.
3From the control panel, press Copy.
4Enter the number of copies you want to print.
5Press Start. 
Collating copies
If you make multiple copies of a document, you can choose to print each copy as a set (collated) or to 
print the copies as groups of pages (not collated).
1Load the original document face-up into the ADF or face-down on the scanner glass.
2From the control panel, make sure Copy mode is selected.
3Using the numeric keypad, enter the number of copies you want to print.
4Under Copy, press Collate repeatedly until On appears.
5Press .
6Press Start.
Copying multiple pages onto a single sheet (Paper 
Saver)
The Paper Saver feature lets you copy consecutive pages of a multiple-page document on a single 
sheet of paper.
1Load paper.
2Load the original document face-up into the ADF or face-down on the scanner glass.
3From the control panel, make sure Copy mode is selected.
4Under Copy, press Options. 
5Press   or   repeatedly until Paper Saver is selected, and then press  .
6Press   or   repeatedly until the setting you want to use is selected.
Note:
2-Up—Prints two copied documents on a page.
4-Up—Prints four copied documents on a page.
Off—Prints one copied document on a page.
7Press .
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							Enlarging or reducing an image
53 8
Press Start.
9If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished 
copying the number of pages you want to print in Paper Saver mode.
Enlarging or reducing an image
1Load paper.
2Load an original document face-up into the ADF or face-down on the scanner glass.
Note:Do not load postcards, index cards, small items, or thin media (such as magazine 
clippings) into the ADF. Place these items on the scanner glass.
3From the control panel, make sure Copy mode is selected.
4Press Scale repeatedly until the option you want appears.
Note:Choose Custom to enter a specific percentage to enlarge or reduce.
5Press .
6Press Start.
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							Scanning
54
8
Scanning 
Using the X340, X340n, or X342n, you can send scanned images through the USB connection to 
your computer. In addition, using the X342n you can scan the document back to your computer over 
the network.
You can load an original document into the ADF or on the scanner glass.
ADFScanner glass
Use the ADF for multiple–page documents.
Note:Do not load postcards, 4 x 6 cards, small items, or 
thin media (such as magazine clippings or carbonless 
paper) into the ADF. Place these items on the scanner 
glass.Use the scanner glass for single-page 
documents, postcards, 4 x 6 cards, small 
items, or thin media (such as magazine 
clippings or carbonless paper).
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							Scanning documents using the control panel (USB attach only)
55
Scanning documents using the control panel (USB 
attach only)
1Make sure:
The computer is on.
The computer is attached to the MFP.
The software has been loaded onto the computer.
2Load an original document face-up into the ADF or face-down on the scanner glass. 
Note:Do not load postcards, index cards, small items, or thin media (such as magazine 
clippings) into the ADF. Place these items on the scanner glass.
3From the control panel, press Scan.
4Press   or   repeatedly until the application you want to use appears.
Note:
If you do not see the application you want to use, configure additional 
applications for scanning. For more information, see Configuring additional 
applications for scanning on page 56.
Adjust the scan settings using the computer. For more information, see 
Customizing scan settings on page 58.
5Press Start.
The MFP scans the document.
6If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished 
scanning the entire document.
Scanning documents using the computer (USB attach 
only)
1Make sure:
The computer is on.
The computer is attached to the MFP.
The software has been loaded onto the computer.
2Load an original document face-up into the ADF or face-down on the scanner glass. 
3Open QLINK:
Double-click the QLINK icon on the desktop.
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							Scanning documents directly from an application (USB attach only)
56
Click StartÆ All ProgramsÆ LexmarkÆ Lexmark X34x SeriesÆ QLINK.
4Select the application you want to use.
Note:If you do not see the application you want to use, configure additional applications 
for scanning. For more information, see Configuring additional applications for 
scanning on page 56.
5If you want to adjust the scan settings, see Customizing scan settings on page 58.
6Press Scan Now.
The MFP scans the document.
Configuring additional applications for scanning
Note:When QLINK is installed, it automatically selects available applications for 
scanning.
1Open QLINK:
Double-click the QLINK icon on the desktop.
Click Start
Æ All ProgramsÆ LexmarkÆ Lexmark X34x SeriesÆ QLINK
2Click New Application.
3Click Browse, and browse to the folder where the application is stored.
4Select the application you want to use, and click Open.
5Enter the program name.
6Enter the program name to appear on the display.
Note:You can also change your scan default settings for this application.
7Click OK.
Scanning documents directly from an application (USB 
attach only)
You can scan documents directly from applications that are TWAIN and WIA compliant. See the 
application Help for more information.
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							Scanning text for editing (OCR)
57
Scanning text for editing (OCR)
Use the Optical Character Recognition (OCR) software feature to turn scanned images into text that 
you can edit with a word-processing or spreadsheet application.
1Make sure ABBYY FineReader is installed.
Note:ABBYY FineReader installs as part of the MFP software during initial setup. To 
verify that it has been installed correctly, click Start
Æ Programs or All 
Programs
Æ ABBYY FineReader 6.0 Sprint, and make sure that ABBYY 
FineReader is listed.
2Load an original document face-up into the ADF or face-down on the scanner glass.
3Click StartÆ Programs or All ProgramsÆ Lexmark ApplicationsÆ 
Presto! PageManager.
PageManager appears with the Scan Buttons dialog.
4From the Scan Buttons dialog, click  .
Note:If the Scan Buttons dialog does not appear, press F9.
5From the Scan Manager dialog, click Preview.
6Adjust the scan settings as desired.
Note:For best results, select Black and White instead of color.
7Click Scan.
ABBYY FineReader appears.
8From the toolbar, click Read.
9Click Save.
10Select a destination you want to send to, and click OK.
11Edit and save the document.
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							Scanning over a network
58
Customizing scan settings
1Open QLINK:
Double-click the QLINK icon on the desktop.
Click Start
Æ All ProgramsÆ LexmarkÆ Lexmark X34x SeriesÆ QLINK.
2Select the destination you want to scan to. 
3Click Edit.
4Adjust the scan settings.
5Click OK.
Scanning over a network
Note:Only available on the X342n connected to a network
1Type the IP address of the MFP in the address line of your browser, and then press Enter.
If the Java applet screen appears, click Ye s.
Note:The IP address can be found on the network setup page. For more information, see 
Printing a network setup page (X342n only)
2Click Scan Profile.
3Click Create Scan Profile.
4Select your scan settings, and then click Next.
5Select a location for saving the scanned output file somewhere on your computer.
6Enter a profile name.
The profile name is the name that will appear on the Scan Profile list on the MFP control 
panel when the scan button is pressed.
7Click Submit.
8Review the instructions on the Scan to PC screen.
A shortcut number was automatically assigned when you clicked Submit. You can use this 
shortcut number when you are ready to scan your documents.
aGo to the MFP, and place your original document in the ADF face up, long edge first.
bPress # followed by the shortcut number on the keypad, or touch Profiles on the home 
screen.
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							Understanding Scan options
59
cAfter you enter the shortcut number, the scanner will scan and send the document to the 
directory or application you specified. If you touch Profiles on the home screen, locate 
your shortcut on the list.
9Return to your computer to view your file.
Your output file is saved in the location you specified or launched in the application you 
specified.
Understanding Scan options
To change the options for the scan to PC Profile, you must click the Quick Setup box, and select 
Custom. Quick Setup lets you select preset formats or customize your scan job settings. You can 
select:
Format Type—Sets the output (PDF, TIFF, or JPEG) for the scanned image.
PDF output is a single file.
TIFF output is a single file. If Multi-page TIFF is turned off in the Configuration menu, then 
TIFF saves one page each in a series of files.
JPEG saves one page in each file. When multiple pages are scanned, the output will be a 
series of files.
Compression—Sets the compression format used to compress the scanned output file.
Default Content—Tells the MFP the original document type. Choose from Text, Text/Photo, or 
Photo. Content affects the quality and size of your scanned file.
Te x t—Emphasizes sharp, black, high-resolution text against a clean, white background.
Text/Photo—Used when the original documents are a mixture of text and graphics or 
pictures.
Photo—Tells the scanner to pay extra attention to graphics and pictures. This setting 
emphasizes a reproduction of the full dynamic range of tones in the original document. This 
increases the amount of information saved.
Color—Tells the MFP the color of the original documents. You can select Gray, BW (Black and 
White), or Color.
Original Size—Opens a field where you can select the size of the document you are going to scan.
Custom  Photo - Color JPEG
Text - BW PDF Photo - Color TIFF
Text - BW TIFF Text/Photo - BW PDF
Text/Photo - Color PDF
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							Understanding Scan options
60
Orientation—Tells the MFP whether the original document is portrait or landscape and then 
changes the Sides and Binding settings to match the original document orientation.
Darkness—Adjusts how light or dark your scanned documents will turn out.
Resolution—Adjusts the output quality of your file. Increasing the image resolution increases the file 
size and the time needed to scan your original document. Image resolution can be decreased to 
reduce the file size.
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