Lexmark X342n User Manual

							www.lexmark.com User’s Guide
January 2006
X340, X340n, X342n MFP
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Edition: January 2006
The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., 
PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, 
THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express 
or implied warranties in certain transactions; therefore, this statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will 
be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.
Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 
40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, 
Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation 
to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com.
References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which 
it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any 
functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and 
verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s 
responsibility.
© 2006 Lexmark International, Inc.
All rights reserved.
UNITED STATES GOVERNMENT RIGHTS
This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed 
exclusively at private expense.
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION:Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power 
cord or telephone, during a lightning storm.
Use only a 26 AWG or larger telecommunications (RJ–11) cord when connecting this product to the public switched telephone network.
Refer service or repairs, other than those described in the operating instructions, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety 
features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
CAUTION:Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug–in 
ports.
Your product uses a laser. 
CAUTION:Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the 
section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.
Conventions
Note:A note identifies something that could help you.
CAUTION:A caution identifies something that could cause you harm.
Warning:A warning identifies something that could damage your product hardware or software.This symbol indicates the presence of a hot surface or component.
CAUTION:To reduce the risk of injury from a hot component, allow the surface to cool before 
touching.
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							Contents
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Contents
Chapter 1: Finding information about the MFP .......................................... 7
Chapter 2: Setting up the MFP ..................................................................... 9
Installing an overlay for another language .....................................................................  10
Installing an additional paper tray ..................................................................................  11
Getting the MFP ready to print and scan .......................................................................  12
Installing the software for USB attach  ...................................................................... 12
Installing the software for network attach (X342n only)  ........................................... 13
Getting the MFP ready to fax .........................................................................................  14
Connecting directly to a telephone wall jack  ............................................................ 14
Connecting to a telephone  ....................................................................................... 15
Getting the MFP ready to copy ......................................................................................  16
Chapter 3: Learning about the MFP .......................................................... 17
Understanding the parts of the MFP ..............................................................................  17
Using the control panel buttons .....................................................................................  20
Using the control panel menus.......................................................................................  22
Navigating the control panel menus  ......................................................................... 22
Printing a list of menu items  ..................................................................................... 22
Printing a network setup page (X342n only)  ............................................................ 22
Changing the default mode  ...................................................................................... 24
Setting the Timeout option  ....................................................................................... 24
Setting the network options (X342n only)  ................................................................ 25
Using the MFP software .................................................................................................  26
Using Print Properties  .............................................................................................. 26
Using Presto! PageManager (USB attach only)  ....................................................... 27
Using QLINK (USB attach only)  ............................................................................... 27
Chapter 4: Loading paper and original documents ................................. 28
Loading paper in the paper tray .....................................................................................  28
Loading paper in the manual feeder ..............................................................................  32
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Loading various paper types ..........................................................................................  33
Setting the paper type and size .....................................................................................  35
Using the control panel  ............................................................................................ 35
Using the computer  .................................................................................................. 35
Loading original documents into the ADF ......................................................................  36
Loading original documents on the scanner glass .........................................................  37
Selecting an output location ...........................................................................................  38
Chapter 5: Printing ...................................................................................... 39
Printing a document .......................................................................................................  39
Printing an envelope ......................................................................................................  39
Printing transparencies ..................................................................................................  40
Printing collated copies ..................................................................................................  40
Printing multiple pages on one sheet .............................................................................  40
Printing the last page first (reverse order) ......................................................................  41
Chapter 6: Faxing........................................................................................ 42
Sending a fax .................................................................................................................  43
Sending a fax automatically  ..................................................................................... 43
Sending a fax manually  ............................................................................................ 43
Sending a fax to a group (broadcast fax)  ................................................................. 44
Sending a fax at a scheduled time (delay send)  ...................................................... 44
Adding a prefix before dialing ................................................................................... 45
Adding a pause while dialing .................................................................................... 45
Receiving a fax ..............................................................................................................  45
Receiving a fax automatically ................................................................................... 45
Receiving a fax manually  ......................................................................................... 46
Forwarding faxes ...........................................................................................................  46
Printing fax activity reports .............................................................................................  47
Customizing fax settings ................................................................................................  47
Setting up shortcuts  ................................................................................................. 47
Using the Speed Dial buttons ................................................................................... 48
Using the Phone Book  ............................................................................................. 48
Setting the distinctive ring  ........................................................................................ 49
Setting the Station ID  ............................................................................................... 49
Entering characters  .................................................................................................. 50
Canceling a fax job ........................................................................................................  50
Chapter 7: Copying ..................................................................................... 51
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Making a copy ................................................................................................................  51
Collating copies ..............................................................................................................  52
Copying multiple pages onto a single sheet (Paper Saver) ...........................................  52
Enlarging or reducing an image .....................................................................................  53
Chapter 8: Scanning ................................................................................... 54
Scanning documents using the control panel (USB attach only) ...................................  55
Scanning documents using the computer (USB attach only) .........................................  55
Configuring additional applications for scanning  ...................................................... 56
Scanning documents directly from an application (USB attach only).............................  56
Scanning text for editing (OCR) .....................................................................................  57
Customizing scan settings  ....................................................................................... 58
Scanning over a network ...............................................................................................  58
Understanding Scan options ..........................................................................................  59
Chapter 9: Maintaining the MFP ................................................................ 61
Removing a toner cartridge ............................................................................................  61
Installing a toner cartridge ..............................................................................................  62
Redistributing toner ........................................................................................................  63
Replacing the photoconductor .......................................................................................  65
Cleaning the MFP ..........................................................................................................  67
Cleaning the scanner glass  ...................................................................................... 67
Cleaning the outside of the MFP  .............................................................................. 67
Cleaning the inside of the MFP  ................................................................................ 68
Ordering supplies ...........................................................................................................  70
Recycling Lexmark products ..........................................................................................  70
Chapter 10: Troubleshooting ..................................................................... 71
Setup troubleshooting ....................................................................................................  72
Removing and reinstalling the drivers software  ....................................................... 74
Jams and misfeeds troubleshooting...............................................................................  75
Clearing a paper jam  ................................................................................................ 76
Print and copy troubleshooting ......................................................................................  84
Print quality troubleshooting ...........................................................................................  85
Scan troubleshooting .....................................................................................................  88
Fax troubleshooting .......................................................................................................  89
Error messages troubleshooting ....................................................................................  91
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							Contents
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Notices .......................................................................................................... 94
Index ............................................................................................................ 102
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							Finding information about the MFP
7
1
Finding information about the MFP
The Lexmark™ X340/X340n/X342n Multifunction Printer (MFP) comes with the following resources:
Setup sheet
User’s Guide
CD
DescriptionWhere to find
The Setup sheet gives you instructions for setting 
up hardware and software.You can find this document in the MFP box or on the 
Lexmark Web site.
DescriptionWhere to find
The User’s Guide gives you instructions for using 
the MFP and other information such as:
 Maintenance
 Troubleshooting
 SafetyYou can find this document on the Lexmark Web site or 
on the software CD that came with the MFP.
DescriptionWhere to find
The CD contains drivers, software, and 
publications files.You can find this CD in the MFP box. See the Setup 
sheet for installation instructions.
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							Finding information about the MFP
8
Readme file
Web site
Record the following information (located on the store receipt and the back of the MFP), and have it 
ready when you contact us so that we may serve you faster:
Machine Type number:
Serial number:
Date purchased:
Store where purchased:
DescriptionWhere to find
This file contains late-breaking information about 
the MFP and software that does not appear in 
other documentation, as well as information 
specific to your operating system.To access the Readme file:
1Click StartÆ Programs or All ProgramsÆ 
LexmarkÆ Lexmark X34x Series.
2Select Readme.
DescriptionWhere to find
Our Web site contains a variety of information.
Note:All paths for the Web site are subject to 
change.Visit our Web site at www.lexmark.com.
1Go to the Web site.
2Select a country or region from the drop-down list in 
the upper-left corner of the page.
3Select the link for the information you need.
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							Setting up the MFP
9
2
Setting up the MFP
Before unpacking your MFP, select a level, stable surface on which to set it. Allow adequate space for 
air circulation and opening covers and trays. 
Clearance space
Front 400 mm (16 in.)
Back 175 mm (8 in.) 
Right 127 mm (3 in.) 
Left 50 mm (2 in.) 
Top 175 mm (7 in.)
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							Installing an overlay for another language
10
Installing an overlay for another language
These instructions apply only if you received one or more additional language overlays with the MFP.
1Lift and remove the overlay.
2Choose the correct overlay for your language.
3Align the overlay with the buttons on the MFP, and then press down until the overlay locks into 
place.
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