Konica T37 Internet Fax Users Manual

							|T.37Internet FAX User’s Guide29
See the User’s Guide , “Reports, Telephone Dir ectory.”
Be sure to write the name for any Speed Dial numbers
you program on the One Touch Sheet(s).
Confirming e-mail Address Programming
If you want to check / verify an e-mail address you have
programmed, print the Telephone Directory.
See the User’s Guide, “Reports, Telephone Directory.”
E-mail Address Restrictions
· ·· ·
·up to 64 characters may be entered.
You may use Latin letters, numbers and symbols.
To enter symbols, use either one-touch key 20 or key “0”
of the numeric ten-key pad.
The symbols that can be used are:
! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~
The “~” (tilde) symbol shows on the display as “
-1”.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
· ·· ·
·Must be programmed / assigned to one-touch keys 01~40.
· ·· ·
·Groups cannot combine e-mail addresses and telephone
numbers. 
						

							|Konica FA X 9930 30
Using Internet Fax
Sending a Document
General Information
Sending a document from the document feeder of the
machine using the Internet Fax feature is very similar to
sending a document using the Public Switched Telephone
Network (PSTN / regular phone line).
See the User’s Guide, “Basic Faxing, Sending a Fax.”
!
Important!
Internet faxes differ from traditional faxes in these
ways:
Although your fax  has security features, faxes sent over
the Internet are more vulnerable to interception than
faxes sent over the PSTN.
There is no way to verify that a message has been
received by the machine to which it was addressed.Differences
·Internet Fax data is scanned into memory before
transmission.
·Your machine must establish a server connection before
the document is sent.
Stopping a Transmission
· ·· ·
·Press Stop to end a transmission.
!
The transmission ends immediately.
You do not confirm your request before it takes effect. 
						

							|T.37Internet FAX User’s Guide31
How to Send a Document
1Load your documents.
2Select the entry method.
For more information on entry methods,  refer to the User’s Guide,
“Basic Faxing, Sending a Fax.”
Entry methods are:
·One-Touch
·Search
You must know the first letter of the e-mail address to
search for an e-mail address.
·Non-programmed e-mail
also known as a Numeric Keypad or walk-up
You must send the document as an Internet Transmission.
See the following section (“Sending to a Non-Programmed
E-mail”) for more information.
3Press Start.
4The machine scans the document and stores the document’s image
data into memory.
5Next, the machine establishes a server connection.
“Sending” appears on the display when the server connection is
established.
6At the end of the transmission, the result shows on the display and
a buzzer sounds.
Sending to a Non-Programmed E-mail
Also known as Numeric Keypad (Walk-up) e-mail faxing
If you want to send an Internet Fax, but you do not want to program
the e-mail address as a One-Touch, you must make sure that it is sent
as an Internet Transmission.
1Load the document.
2Press the e-mail key.
3Input the e-mail address.
!
One-Touch Key 32 is the @ symbol.
Use One-Touch Key 31 (Caps) to s witch between
upper and lowercase letters.
4Press Start. 
						

							|Konica FA X 9930 32
Limitations and Suggestions
·If you need a digital copy of a fax transmission for your records,
send the fax to the destination and your e-mail address.  Your e-
mail address will receive a digital copy (.TIFF format) of
whatever you send.
·You cannot combine e-mail addresses and telephone n umbers in
one fax transmission.
·If you select the same e-mail address twice, the document will be
sent to it only once.
·To stop transmission, press STOP.
The transmission terminates immediately, without asking
for confirmation.
·Internet Fax data is scanned into memory before
transmission. If the document is too long to fit into
memory, divide it and make two or more transmissions.
If you frequently divide documents, consider installing
additional memory.
TIFF Format
When functioning as an Internet Fax, your machine converts
scanned documents into a single TIFF-format file and sends it
by e-mail.
The transmit resolutions are:
·200 x 100 dpi in STD mode
·200 x 200 dpi in FINE mode
·300 x 300 dpi
or
600 x 600 dpi * in EX-FINE
·200 x 200 dpi in PHOTO mode
The images are compressed using one of the standard formats
used on faxes:
·MH
·MR
·MMR *
* This setting can be changed
!
Other manufacturer’s Internet Fax products ma y receive
only  in the STD and FINE resolutions and in MH
compression mode.
Remember this if you are sending a document to an
Inter net Fax made by a different manufacturer.
This is not an issue when you send to a machine
identical to yours or if you send to a PC. 
						

							|T.37Internet FAX User’s Guide33
Your machine attaches the following text to fax document e-mails.
There is a TIFF file in this mail, which has been sent from
an Internet Facsimile.
You can see the TIFF file by using “Imaging” of Windows
NT4.0/Windows 95(OSR2)/Windows98/Windows 2000.
------------------------------------------------------------------------------
#
“Imaging”,WindowsNT4.0,Windows95(OS/2,Windows98,Windows2000
are registered trademarks of US Microsoft Corporation.
Viewing TIFF Files
To view TIFF files, you must have a TIFF viewer installed on
your PC.
Microsoft Windows 95, 98, NT 4.0 and 2000 have a viewer
called Imaging, which you can use to view TIFF files.
!
Before printing a TIFF file from Imaging, go to
OPTIONS in either the Print screen or in Properties and
set the Print format to “Fit to Page.”
If it is set at “Actual size”, part of the fax image may be
cut off from the printout.
Receiving Internet Faxes
Your machine can receive Internet Faxes two ways.
·Automatic Reception
·Manual Reception
During automatic reception, your Internet Fax machine
automatically connects to the server and receives mail at the time
interval set in User Function 83, the POP INTERVAL TIME setting.
If your machine performs an automatic reception, but no messages
(mail) are on the server, no record of the session is made.
If your machine performs a manual reception, but no messages
(mail) are on the server, service code F941 is used as the record
of the session.
!
Internet Faxes are received into memory.
Make sure that your machine has enough free memory
to receive fax messages.
If too little memory is available, reception may be
terminated before the complete message is received.
Install an optional memory expansion kit if your Internet
Fax receptions frequently terminate before completion.
!
If User Function 86, Text Print is set to ON, your
machine cannot receive Internet Faxes while a print
alarm (e.g., no paper, cover open, paper jam) exists. 
						

							|Konica FA X 9930 34
Automatic Reception
If your machine performs an automatic reception, but no
messages (mail) are on the server, no record of the session is
made.
Single Message
If one message is on the server, your machine receives  the
message and prints it.
Multiple Messages
If more than one mail message is on the server, your
machine receives all of the messages and prints them.
Text Print ON
If User Function 86, TEXT PRINT, is set to ON, your
machine receives only one message during each reception.
!
If User Function 86, Text Print is set to ON, your
machine will not receive Internet Faxes while a print
alarm (e.g., no paper, cover open, paper jam) exists.
If there is more than one mail message, your machine prints
one message at a time.
Your machine receives multiple mail messages one at a
time and prints them one at a time.Manual Reception
Your machine can manually receive mail.
If your machine performs a manual reception, but no
messages (mail) are on the server, service code F941 is used
as the record of the session.
1Press Menu/Exit to enter the menu.
2Press  Ä or ¶ to select Internet Fax.  Press Enter.
3Press  Ä or ¶ to select at Internet Rx. Press Enter.
4Press Start.
If your machine performs a manual reception, but no
messages (mail) are on the server, the record of the session
shows service code F941. 
						

							|T.37Internet FAX User’s Guide35
Receiving TIFF files
Your machine receives mail messages with TIFF attachments
from the mail server and prints out the attached files.
Restrictions
TIFF
Your machine can print out TIFFs in the Simple Mode
defined in ITU-T T.37.
It cannot print any other TIFF format.
If your machine receives any other TIFF format, a
communication error occurs and an error report prints.
Resolution
Your machine can receive files with the following
resolutions.
·300 x 300 dpi  or 600 x 600 dpi
·200 x 400 dpi
Compression
Your machine can receive files with the following
compression formats.
·MH
·MR
·MMR *
* This setting can be changed
Receiving e-mails (Body Text)
A fax sent over the Internet has three components.
·Header
·e-mail
·TIFF attachment(s)
The e-mail includes the To, From, and Date information.
It may include RE: (Subject) and body text (e-mail message).
The e-mail of an Internet Fax often comes with added
messages (text) before and after the TIFFs.
You can select how (or whether) these components print.
Printing e-mails
When User Function 86, Text Print set to ON, the following
components print
·header
·e-mail (Body Text)
·any messages (text) that appear before or after the
TIFFs
Limitations
Your fax machine can print
·ASCII text
Latin letters and numbers
Symbols ! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~ 
						

							|Konica FA X 9930 36
Your fax machine cannot print
·Base 64 encoded text
Your fax machine may not be able to print
·messages from an e-mail client
·messages with text-file attachments 
						

							|T.37Internet FAX User’s Guide37
Gateway Services (Forwarding)
Faxes to an e-mail Address
Your fax machine can forward incoming faxes from an
F-Code fax machine to an e-mail address.
!
Important!
Be aware that although your fax  has security features
(password protection, access restricted to certain
domain names), any system is vulnerable to attack.  If
you set up your fax for this feature, it may be possible
for unauthorized faxes to be sent to other machines
through your fax machine.
!
Relay Print, User Function 27, must be ON for you to
use Gateway Services (Forwarding).
The default setting for Relay Print, User Function 27, is
OFF, to help protect against unauthorized faxes being
sent through your machine.
Procedure
1Create a personal mailbox as a relay mailbox.
2Register a one-touch key, with an e-mail address assigned
to it, in the relay mailbox.Any fax image sent to this Personal Box is then forwarded
to the assigned e-mail address.
See the User’s Guide, “Advanced Operations, Confidential
Faxes, Programming Personal (Confidential) Mailboxes.”
See the User’s Guide, “Advanced Operations, Relay
Faxing.”
How it works
1An F-Code fax machine sends the fax message to your
Internet Fax machine.
2Your Internet Fax machine then converts the message to an
e-mail and forwards it to a mail server.
3The mail server then sends the e-mail to a computer or
another Internet Fax.
E-mails to a Fax Number
Your machine can forward images received via e-mail to
another fax machine.
Your fax machine uses SMTP reception to do this.
This function is not supported for POP.
Use the format FAX=[telephone number}@{domain name}
to indicate the forwarding number. 
						

							|Konica FA X 9930 38
The Internet Fax forwards the received TIFF file to the
number given after “FAX=” by normal fax transmission.
The items listed below have certain restrictions when used as
part of this feature.
·Image Restrictions
·Telephone Number Restrictions
·Mail Address  Format
·Domain Names
Example
The e-mail address of your fax machine is:
[email protected]
To use the Gateway Service, the sender would use:
[email protected]
This follows the format
FAX=[telephone number}@{domain name}.
Image Restrictions
·Only TIFFs can be forwarded TIFFs must be the type of
file your machine can receive.
·Text files cannot be f orwarded.
·Files in formats not supported by this machine cannot be
forwarded.
Telephone Number Restrictions
·Characters that can be used Numbers 0-9
Symbols *, #, -, P (for pause) and +.  The machine does not
receive the message if anything else is entered.
·The telephone number cannot be more than 40 digits long.
Mail Address Format
The exact mail address format required for e-mail-to-fax forwarding varies
from one network to another.
Consult with your network administrator for the correct format to use.
Example
Host name
intfax
Domain name
network.com
e-mail Address
FAX=[telephone number]@intfax.network.com
Both the mail server and your fax machine use this e-mail address
for forwarding the message.