Konica T37 Internet Fax Users Manual

							|T.37Internet FAX User’s Guide9
Operation Overview
Before the machine is used, three processes must be
completed.
· ·· ·
·Installation
· ·· ·
·Setup
· ·· ·
·Customization
!
Installation and setup requirements may vary from
system to system.
Installation
Installation covers the physical procedures, such as removing
the unit from the shipping packaging, connecting the power,
telephone, and network lines, installing consumables.
Installation may be performed by anyone.
Refer to “Installation” in the User’s Guide for more
information.
Setup
Setup covers the network installation procedures, such as
establishing the IP Addresses and configuring the network
card.
A network administrator will perform setup.Customization
Customization covers the programming procedures, such as
One-Touch keys, machine settings, and network settings.
You can perform some of the customization procedures.
Others must be performed by a network administrator.
L AN Topologies and Operating Systems
Listed below are the LAN topologies and operating systems
supported by your fax machine.
LAN
10base-T Ethernet
100base-TX Ethernet (Fast Ethernet)
Operating systems supported by the printer driver:
Windows 3.1
Windows 95
Windows NT 4.0
Windows 2000
NetWare 3.x
NetWare 4.x
!
When printing, Macintosh and UNIX are not supported. 
						

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Network Print Protocols
TCP/IP
IPX/SPX
NetBEUI
Internet Fax Protocols
TCP/IP
SMTP
POP3
DNS
Management Protocols
SNMP
MIB 
						

							|T.37Internet FAX User’s Guide11
Set Up (on a Network)
Identifying Current Settings
When your fax machine is setup on a network, settings for the
machine are located in two places.
· ·· ·
·settings stored on the fax machine
· ·· ·
·settings recorded on the network card
Settings Stored on the Fax Machine
The Configuration Report lists the current settings of the
facsimile machine.
Printing the Configuration Report
1Press Menu/Exit to enter the menu.
2Press  ¶  to select Report Print, press Enter.
3Press Ä or¶ until the report you want appears on the
display.  Press Enter.
4Print all the reports you want, then press Menu/Exit to
return to standby mode.Settings Recorded on the Network Card
There are two ways to print a report of the settings recorded
on the network card.
· ·· ·
·using the fax machine’s menu:
print the NIC Configuration Report or the
NIC Information Report
· ·· ·
·pressing a button on the network card
Using the Fax Machine’s Menu
The Configuration Report lists the current settings of the
facsimile machine.
Printing the NIC Configuration Report or
the NIC Information Report
1Press Menu/Exit to enter the menu.
2Press  ¶  to select Report Print, press Enter.
3Press Ä or¶ until the report you want appears on the
display.  Press Enter.
4Print all the reports you want, then press Menu/Exit to
return to standby mode. 
						

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Using the Button on the Network Card
!
Some Network Cards may not have a black button.
If yours does not, refer to the previous section, “Using
the Fax Machine’s Menu.”
1Press the black button on the network card for three
seconds.
2Release the button.
3Two reports print.
one report is similar to the NIC Information Report
(generated through the menu)
one report is the network card self-diagnostic report
!
If you turn the power on while pressing this button
down, the Network Card will initialize its settings.
Settings Stored on the Fax Machine
General Information
User Functions 80 to 93 are reserved for network settings.
User Functions 80 to 82 are for network printing.
User Functions 83 to 93 are for faxing using the Internet.
User Function 93, Network Settings, is used to configure the
network card.  Network settings can also be changed over a
network, using various tools.
!
If your network card cannot fax using the Internet,
User Functions 83 to 93 will not display.
!
You must work with your network administrator to
determine the correct information for many of the
settings.
Accessing Settings
1Press Menu/Exit to enter the menu.
2Press Ä or¶ until  Setup appears on the display.
Press Enter.
3Press Ä or¶ until LANOPTIONS appears on the display.
Pr ess Enter.
4Press Ä or¶ until the desired setting (user function)
appears on the display. 
						

							|T.37Internet FAX User’s Guide13
List of User Functions (Network Settings)
Explanations of each user function follow this list.
User Function 80 Auto Tray Switch
User Function 81 Paper Size Check
User Function 82 LAN Print T.O.
User Function 83 POP Interval
User Function 84 Delete POP Message
User Function 85 Time Between GMT
User Function 86 Text Print
User Function 87 Header Print
User Function 88 Coding  Mode
User Function 89 Extra Fine Mode
User Function 90 IFAX Sender ID
User Function 91 Domain Name
User Function 92 Message  Disposition  NotificationUser Function 93 Network Settings
1:  IP ADDRESS
2: SUBNETMASK
3:  DEFAULT GATEWAY
4: SMTP SERVER NAME
5: POP SERVER NAME
6: POP USER ID
7: POP PASSWORD
8:  DNS  P .SRV ADDRESS
9:  DNS  S .SRV ADDRESS
10: HOST NAME
11: FAX E-mail Address
12: DSN
13: NIC INITIALIZE 
						

							|Konica FA X 9930 14
Auto Tray  Switch
User Function 80
Settings are:  ON or OFF
Default is:  OFF.
When Auto Tray Switch is set to ON, your fax machine will
use paper from another tray when paper runs out in one tray.
!
The optional second tray must be installed for this to
function.
The same size paper must be installed in both trays.
Paper Size Check
User Function 81
Settings are:  ON or OFF
Default is:  ON.
Set to ON
If Paper Size Check is set to ON, an alarm displays when
the paper size specified from the PC does not match the
paper size specified for the tray of the fax machine.
When this alarm is displayed, put the correct size of paper
in the specified tray. Printing begins when the tray is
closed.After printing,
·set the same paper as configured for the tray
or
·change the tray configuration to the correct paper
size.
Set to OFF
If Paper Size Check is set to OFF, printing occurs even if
the PC-specified and Paper Tray paper sizes don’t match.
LAN Print T.O.
User Function 82
It is impossible to judge whether printing data is not being
transmitted due to network delay or the end of the data
stream. This time-out configuration allows the device to
cancel a print job when no printing data can be found after
a specified time has elapsed since the last data was
submitted.
Do not change the default configuration unless it is
absolutely necessary.
Settings are:  5 sec., 30 sec., 5 min.
Default Setting is:  30 sec. 
						

							|T.37Internet FAX User’s Guide15
POP Interval
User Function 83
Use this to set the interval between POP receptions.
If the interval is set to 0, no automatic receptions occur.  All
receptions ar e generated manually.
Available settings are 0 to 60 minutes, adjustable by the
minute.
The default setting is 5 minutes.
Delete POP Message
User Function 84
Use this to determine how the received e-mails are deleted
from the mail server.
If this user function is set to OFF, received e-mails remain on
the POP server until the Network Administrator deletes them.
Available settings are:
OFF: Do not delete mail
TYPE1:  Delete only the mail your fax machine can print
TYPE2:  Delete all mail
The default setting is  Type 2.
50 Communications Limit
Your fax machine maintains a log of up to 50
communications.This log prevents repeat receptions of any messages that have
already been read.
However, if there are more than 50 messages on the server,
you may experience errors.
Your fax machine will receive and print e-mails, but the log
will not be correct.
To correct this error
Have the network administrator delete the received e-mails
(mail data) on the mail server.
Make sure there is no mail.
Activate the POP reception on your fax machine.
This procedure will erase the log of the 50 previous
communications.
To prevent this error
If automatic POP reception is carried out while there is no
mail, the log will also be erased.
Regularly delete the received e-mails from the mail server,
keeping the number of records on the log below 50. 
						

							|Konica FA X 9930 16
Time Between GMT
User Function 85
GMT is Greenwich Mean Time.
Use this function to set the difference between your
machine’s local time and GMT.
This value must be entered cor rectly, or e-mail headers will
be wrong.
If you need help in determining the difference between your
time and GMT, a good reference website may be found at
http://greenwichmeantime.com
Available settings are: 12 to -12, in one-hour increments.
The default setting is 0.
!
In the United States, the difference  is always a negative value.
Example: East Coast Standard Time is -5.
Text Print
User Function 86
This function determines if the body text of an e-mail is
printed.
If this function is set to ON, the text in e-mail is printed.
Available settings are: ON and OFF
The default setting is OFF.
!
Only US-ASCII characters will print.
Any characters that cannot be printed are shown as spaces.
Text may not be printed or come out garbled, depending
on the mail client used.
Header Print
User Function 87
This function determines how the e-mail header is printed.
Text Print (User Function 86) must be ON for this setting
(Header Print) to be valid.
Available settings are: OFF, TYPE1, and TYPE2
OFF:  Header does not print.  The message and any TIFF
attachments print.
TYPE1:  SUBJECT/FROM/TO information prints.
TYPE2:  All header information prints.  This information
includes all routing and server information.
The default setting is OFF. 
						

							|T.37Internet FAX User’s Guide17
Coding Mode
User Function 88
This function determines the coding mode for the TIFF file
images sent by Internet Facsimile.
Available settings are: MH, MR, MMR.
Compression Rates:
MH low
MR medium
MMR high
The default setting is MH.
!
Often, other manufacturers’ Internet Fax products
support only MH.
Extra Fine Mode
User Function 89
This function determines the scan resolution of the EX.FINE
mode for Internet Faxing.
Available settings are: 300 dpi or 600 dpi.
The default setting is 300.IFAX Sender ID
User Function 90
This function determines if the sender ID is included with
images scanned by the Internet Fax.
Available settings are: ON or OFF.
The default setting is ON.
!
The setting for this function always applies when using
Internet Fax.
IFAX Sender ID (User Function 89) is independent from
Sender ID On/Off (User Function 23).
If you are using your fax as a scanner, turn this setting
off.  This prevents the sender ID data from appearing in
scanned images.
Domain Name
User Function 91
This function is only used when setting up your fax machine
as a gateway for relay fax.  This is also known as an off-ramp.
This setting is required when forwarding e-mail received by
SMTP to PSTN/ISDN. 
						

							|Konica FA X 9930 18
Data is received only from the registered (programmed)
domain names.
Example
If you register network.com, only the e-mail from domain
network.com or its sub-domain will be received and
forwarded.
!
Domain Name (User Function 91), is only used when
setting up your fax machine as a gateway for relay fax.
Domain Name Restrictions
· ·· ·
·Up to five (5) domain names may be registered.
· ·· ·
·Each domain name may be up to 64-characters long.
· ·· ·
·When a SMTP reception request is received, the e-mail
will be received only if the sender’s domain name
matches one of the registered domain names. If there is
no match, your fax machine assumes that the e-mail
cannot be received.  Reception does not occur.
· ·· ·
·You may use Latin letters, numbers and symbols while
registering the domain name.
To enter symbols, use either one-touch key 20 or key “0”
of the numeric ten-key pad.
The symbols that can be used are:
! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~The “~” (tilde) symbol will appear on the display as “
-1”.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
Message Disposition Notification (MDN)
User Function 92
!
Some mail clients and Internet Fax products currently
on the market cannot receive this MDN format
correctly.
!
MDN vs. DSN
MDN:  you receive a confirmation that your message
was received by the destination mail server.
DSN:  you receive a confirmation that your message was
opened by the person you sent it to (the recipient).
All systems involved in the communication must support
MDN and DSN.