Konica T37 Internet Fax Users Manual

							Konica T.37 Internet
FA X
User’s Guide 
						

							|OKI FAX 5750/5950 ii
Every effort has been made to ensure that the information in
this guide is complete, accurate, and up-to-date.  Konica
Business Technologies, Inc. assumes no responsibility for the
results of errors beyond its control.  Konica Business
Technologies, Inc. also cannot guarantee that changes in
software and equipment made by other manufacturers and
referred to in this document will not affect the applicability
of the information in it.  Mention of software products
manufactured by other companies does not necessarily
constitute endorsement by  Konica Business  Technologies, Inc.
Cop yright 2000 by Konica.  All Rights Reserved
First Edition: September, 2000
Manual Part Number: OP-IFAX-01
Please address any comments on this publication by mail to:
Konica Business Technologies, Inc.
Corporate Publications
500 Day Hill Road
Windsor, CT 06095
Please visit Konica’s web site at:
http://www.konicabt.comTrademark Information
Apple, AppleTalk,  EtherTalk, KanjiTalk and MacOS Macintosh are
registered trademarks of Apple Computer Company.
Ethernet is a registered trademark of Rank Xerox Ltd.
Eudora is a registered trademark of the University of Illinois Board of
Trustees, licensed to QUALCOMM Incorporated. QUALCOMM,
Eudora Pro and Eudora Light are registered trademarks and Eudora
Internet Mail Server. Qpopper, Eudora  WorldMail, WorldMail, and
PureVoice are trademarks of QUALCOMM Incorporated.
Internet Explorer, Excel, MS-DOS, Outlook, Windows, Windows
NT, and Word are registered trademarks of US Microsoft
Corporation.
JetSuite is a trademark of eFAX.com.
Netscape, Netscape Messenger, Netscape Navigator are registered
trademarks of Netscape Communications Corporation, U.S. and other
countries.
NetWare is a registered trademark of US Novell Inc.
Touch-Tone is a registered trademark of American Telephone and
Telegraph.
UNIX is a registered trademark of X/Open Company Ltd.
Windows is either a registered trademark or a trademark of Microsoft
Corporation in the United States and/or other countries
ZIP Code is a registered trademark of the United States Postal Service
Other product names and brand names are registered trademarks or
trademarks of their proprietors. 
						

							|T.37 Internet FA X User’s Guide1
T.37 Internet Fax
Overview
T.37 Internet Fax is an easy-to-use feature.
This overview has several sections to help you understand
T.37 Internet Fax.
·Operation Overview (End User)
·Information Provided
·Components of an Internet Fax
·What Your T.37 Internet Fax Machine Can Do
Operation Overview (End User)
This section should be used as a quick-reference for using the
your T.37 Internet  Fax.
This section does not provide detailed explanations of
features or settings.  Other sections provide these details.Information Provided
The following items provide the information you will need to
use your fax machine.
·User’s Guide
·Warranty Document
·T.37 Internet FAX User’s  Guide
·Software Utilities CD-ROM
General Conditions
To use Internet Fax,
·a Network Card must be installed in the machine
·the machine must be connected to a LAN
The Network Card for this machine can be connected to a
·10 BaseT
or
·10/100baseTX LAN. 
						

							|Konica FA X 9930 2
To make a LAN connection, the following information must
be configured on this machine.  Ask your network
administrator about these settings.
·an IP Address
·SubnetMask
·Default Gateway
If the LAN uses a DHCP server, it is not necessary to
configure these settings as the server will do it automatically.
Internet Fax settings can be configured either by using the
network tool or on the machine itself, but DHCP settings are
supported by the network tool only.
After setting the correct IP Address, SubnetMask and Default
Gateway, configure the machine for Internet Fax
transmission/reception.Internet Fax Transmission
General Information
To send an Internet Fax message, you need a mail server from
which to send e-mail.
Please consult your network administrator about the settings
listed below, which are required in order to make a
connection to the mail server.
·SMTP Ser ver Ad dress / Name
·DNS Server’s IP Address
·Host Name
·e-mail Address
These settings are similar to those of popular mail clients
such as Netscape Messenger, Outlook and Eudora.
You can start transmission when these settings have been
configured.
To send a fax, place a document on the machine and press the
one-touch button on which the e-mail address of the recipient
has been registered; the document will be scanned into
memory and before transmission.
The data will be converted into a TIFF file and sent to the
recipient. 
						

							|T.37Internet FAX User’s Guide3
SMTP Server Address / Name
Enter the SMTP server name or IP Address.
If entering the server’s IP Address, be sure to type the dots
(full-stops) dividing the numbers.
Example:  192.168.1.1
You may enter a server name only if a DNS server has been
configured.
DNS Server’s IP ADDRESS
This setting is not required if the SMTP server has been
specified by its IP ADDRESS.
A DNS server can convert a server name into an IP
ADDRESS.
Host Name
Enter the host name of this machine.
If you do not know the host name, enter the e-mail address
of this machine instead.
E-mail Address
Enter the e-mail address assigned to this machine.Internet Fax Reception
General Information
To receive an Internet Fax message, you need a mail server
for sending e-mail.
Please consult your network administrator about the settings
listed below, which are required in order to make a
connection to the mail server.
·POP Ser ver Address / Name
·DNS Server’s IP Address
·POP Server User Name
·POP Server Password
The machine is ready to receive Internet Fax messages when
these settings have been configured.
To receive a fax message, the machine will access the server
automatically at regular intervals according to the POP
Interval Time setting.
If there is mail, the machine will print it out automatically.
This machine only receives TIFF files and text-format mail.
It cannot receive files in other formats (such as Word, Excel,
and certain formats of TIFF files). 
						

							|Konica FA X 9930 4
POP Server Address / Name
Enter the POP server name or IP Address.
When entering the server’s IP Address, be sure to enter the
dots (full-stops) dividing the numbers.
Example:  192.168.1.1
You may enter a server name only if a DNS server has been
configured.
DNS Server’s IP Address
This setting is not required if the POP server has been
specified by its IP ADDRESS.
A DNS server can convert a server name into an IP ADDRESS.
POP Server User Name
Enter the user name assigned to this machine for accessing
the POP server.
POP Server Password
Enter the password assigned to this machine for accessing the
POP server.Accessing Network Settings
From the Fax Machine Front Panel
1Press Menu/Exit to enter the menu.
2Using the numeric keypad, enter the User Function
Number (see the following list).
3Press Ä or¶ until the desired setting is selected.
4Press Enter to access the selections for the setting.
5Key in or select the desired information.
6Press Menu/Exit to enter the menu. 
						

							|T.37Internet FAX User’s Guide5
List of Settings
User Function 80 Auto Tray Switch
User Function 81 Paper Size Check
User Function 82 LAN Print T.O.
User Function 83 POP Interval
User Function 84 Delete POP Message
User Function 85 Time Between GMT
User Function 86 Text Print
User Function 87 Header Print
User Function 88 Coding  Mode
User Function 89 Extra Fine Mode
User Function 90 IFAX Sender ID
User Function 91 Domain Name
User Function 92 Message  Disposition  NotificationUser Function 93 Network Settings
1:  IP ADDRESS
2: SUBNETMASK
3:  DEFAULT GATEWAY
4: SMTP SERVER NAME
5: POP SERVER NAME
6: POP USER ID
7: POP PASSWORD
8:  DNS  P .SRV ADDRESS
9:  DNS  S .SRV ADDRESS
10: HOST NAME
11: FAX E-mail Address
12: DSN
13: NIC INITIALIZE 
						

							|Konica FA X 9930 6
Information Provided
The following items provide the information you will need to
use your fax machine.
·9930 User’s Manual
·T.37 User’s Guide
·Software Utilities CD-ROM
Each item is explained below.
User’s Guide
The User’s Guide provides the information common to all
configurations.
T.37 Internet Fax
This section provides the information unique to the T.37
Internet Fax configuration of the product series.
Software Utilities CD-ROM
The Software Utilities CD-ROM includes the following
software:
·Network Print Driver
Network Print Driver
The Network Print Driver enables network printing from your
fax machine.!
The Network Print Driver supports only network
printing. Network faxing is not supported. You can print
and fax locally through the parallel port using a print
driver supplied with JetSuite Pro.
.
Components of an Internet Fax
A fax sent over the Internet has three components.
·Header
·e-mail
·TIFF attachment(s)
Your ability to receive, view, or print these components will
vary according to the settings of different functions.
Header
The header includes all routing information for the path your
Internet Fax followed from the time it was sent to the time it
was received.
The header is automatically generated as part of the Internet
Faxing process. 
						

							|T.37Internet FAX User’s Guide7
E-mail
The e-mail includes the To, From, and Date information.
It may include RE: (Subject) and body text (e-mail message).
The To, From, and Date information are automatically
generated as part of the Internet Faxing process.  However,
they are based on information programmed by the user.
The subject and message (if used) can be determined by the
user.
TIFF attachment(s)
The TIFF attachment(s) are the “fax” part of the Internet Fax.
The content of the TIFF attachments is determined by the end
user.  The conversion to TIFF and file handling are part of the
Internet Faxing process.
What Your T.37 Internet Fax Machine Can Do
T.37 Internet Fax is a feature with many capabilities.
This unit can
· ·· ·
·send and receive faxes via a Public Switched
Telephone Network (PSTN)
· ·· ·
·send and receive faxes via the Internet
· ·· ·
·print via a Local Area Network (LAN)
· ·· ·
·act as a network scanner
· ·· ·
·act as a Gateway service
· ·· ·
·act as a convenience copier
!
Important!
Internet faxes differ from traditional faxes in these ways:
Although your fax has security features, faxes sent over
the Internet are more vulnerable to interception than
faxes sent over the PSTN.
There is no way to verify that a message has been
received by the machine to which it was addressed.
Helpful Hints (T.37)
Your fax machine has many features and capabilities that will
help you
· ·· ·
·operate the machine
· ·· ·
·save money
· ·· ·
·save time 
						

							|Konica FA X 9930 8
“Help and Helpful Hints” in the User’s Guide summarizes the
features and capabilities directly connected to saving money
and time.
“Helpful Hints (T.37)” provides tips that help you use your
T.37 Internet Fax to its fullest.
PSTN Faxing vs. Internet Faxing
PSTN Faxing is fax communication conducted via telephone
lines.  You are probably familiar with PSTN faxing.  PSTN
Faxing requires telephone numbers and telephone lines.
Internet Faxing is fax communication conducted via the
Internet.  It resembles e-mail communications more than it
does PSTN faxing.  Internet Faxing requires e-mail addresses,
mail servers, Internet connections, and fax machines capable
of Internet Faxing.
Internet Fax
Internet Fax is a term with several meanings, depending on
context.
Internet Fax can mean
· ·· ·
·fax communication conducted via the Internet.
· ·· ·
·a fax machine capable of Internet Faxing.
· ·· ·
·the document (fax) sent via the Internet.E-mail Addresses vs. PSTN (Phone) Numbers
You cannot combine e-mail addresses and telephone numbers
in one communication session.
What does this mean?
You can send a fax to several e-mail addresses or several
telephone numbers, but not a combination of e-mail
addresses and telephone numbers.
Status of Server
Internet Faxing is conducted over the Internet via network
servers.
If the servers are down, running slowly, or experiencing other
problems, Internet Faxing will be adversely affected.
Backup / Archive (Network Scan)
You can use your fax machine to create digital versions of
documents you only have in hardcopy form.
To do this, send the document as an Internet Fax to your e-
mail address.  When the document is scanned, a TIFF version
of the document is created.  By sending it to yourself, you
will have a digital version of the hardcopy document.  You
can then use various software packages to work with the
digital (TIFF) version.  One possible software package is an
Optical Character Recognition (OCR) package