Konica Minolta bizhub 43 User Manual

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11 -  Address book
 
A list can contain correspondents with a fax number and / 
or a network address (email, FTP or SMB address).
The machine ignores the contacts in a list that do not have 
the appropriate contact details when sending a fax 
(contacts without a fax number) or an email (contacts 
without an email address).
The same correspondent can be included in several 
contact lists. However, it is not possible to include a list of 
contacts in another list of contacts.
Creating a list of contacts
To create a list of contacts:Cancelling an operation
1Press the MENU key.
2Select ADDRESS BOOK > LISTS > CREATE.
3Press NAME.
4Enter the name of the list using the virtual keyboard 
(maximum 16 characters). In the event of an error, 
use the   key to delete a character. Press OK 
to confirm.
5To customize the number associated with the list, 
press SPEED DIAL. Enter the desired number us-
ing the virtual keyboard or the number pad (from 1 
to 1000). Press OK to confirm.
6Press CONTACTS to select the contacts included 
in the list.
>The contact selection window is displayed on the 
screen.
>The left-hand side contains existing contacts.
>The right-hand side contains contacts selected for 
the list.
7Use the up and down arrows to view all available 
contacts. Select the required contacts in the left-
hand side using the keys:
 
8When you have comprised the list, press OK to 
confirm.
>The list of contacts has been created. Press MENU to 
exit the address book.
Editing a list of contacts
To edit a list of contacts:Cancelling an operation
1Press the MENU key.
2Select ADDRESS BOOK > LISTS > EDIT.
3Select the list of contacts to edit from the scroll 
down list. You can also enter the lists name directly 
using the virtual keyboard. Press OK to confirm the 
selection.
>The properties of the list of contacts is displayed 
on the screen.
4Change the required properties and confirm each 
modification by pressing OK.
5When the modifications are complete, press MENU 
to exit the address book.
Deleting a list of contacts
To delete a list of contacts from the address book:
1Press the MENU key.
2Select ADDRESS BOOK > LISTS > DELETE.
3Select the list of contacts to delete from the scroll 
down list. You can also enter the lists name directly 
using the virtual keyboard. Press OK to confirm the 
selection.
>A confirmation message is displayed.
4Press OK to confirm the deletion.
>The list of contacts is deleted from the address book. 
Press MENU to exit the address book.
PropertyDescription
NameThe name is used to identify the 
list of contacts.
The name must be unique.
Speed dialNumber associated with a list of 
contacts, used for rapid selection.
The number must be unique.
ContentAll contacts in the list.
Note
You may cancel an operation at any time by 
pressing .
KeyAction
Add all contacts to the list.
Add the selected contact to the list.
Remove the selected contact from 
the list.
Remove all contacts from the list.
Note
You may cancel an operation at any time by 
pressing .
Note
Deletion is irreversible.
KeyAction
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11 -  Address book
Printing the address book
You can print out all entries saved in the address book, 
comprising all existing contacts and lists of contacts.
To print out the address book:
1Press the MENU key.
2Select ADDRESS BOOK > PRINT.
>The contents of the address book are printed, classi-
fied in alphabetical order. Press MENU to exit the ad-
dress book.
Accessing contacts on the LDAP 
server
When the LDAP function is activated and configured on 
the machine, you can send documents to contacts 
declared in the LDAP server directory.
By default, when a document is sent, the screen for 
entering recipients allows you to access entries in the 
address book and the BIS function.
When the LDAP function is activated, the contacts on the 
LDAP server are directly accessible from the address 
book of the machine.
Exporting / Importing the address 
book
The address book export and import functions are 
particularly useful if you wish to make a backup copy of 
the address book, restore the content of an address book 
after accidental modifications, or to configure several 
machines with the same address book.
Exporting the address book
This function is only available from the integrated website.User rights
To export the machines address book:
1Go to the integrated website (see Remote 
configuration [21]).
2Select the tab ADDRESS BOOK.
3Select the menu TRANSFER PC.
4Select EXPORT.
>A file saving window opens.
5Enter the name of the file, the destination directory 
and confirm.
>The address book is exported.
Importing an address book
This function is only available from the integrated website.User rights
You may only import address books that have been 
exported from the machine.
To import the address book:
1Go to the integrated website (see Remote 
configuration [21]).
2Select the tab ADDRESS BOOK.
3Select the menu TRANSFER PC.
4Select IMPORT.
>A file selection window opens.
5Select the file to import and confirm.
>The address book is imported to the machine.
Restoring the address book 
(Directory card option)
This function is used to import the address book from a 
previous generation machine.
The import is based on the use of directory cards on which 
the content of a previous generation address book has 
been saved. Depending on the number of entries, the 
content may have been saved on several directory cards. 
In this case, you must insert the directory cards in the 
order in which they were saved (from the first to the last).
To import the content of an address book saved on a 
directory card:
1Insert the first directory card into the machines 
smart card reader.
>The machine analyzes the directory card con-
tents.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
Importing an address book fully deletes the 
existing address book.
Note
This function is only for technicians.
Note
Importing an address book fully deletes the 
existing address book.
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11 -  Address book
2If several directory cards are required, a message 
asking you to insert the next card is displayed on 
the screen. Insert the next directory card.
>When the whole address book has been ana-
lyzed, the machine displays a restoration confir-
mation message.
3Press OK to confirm the restoration on the machine 
of the previous generation address book.
We recommend you check the entries in the address 
book and correct any contact details that may have been 
forced during the restoration (for example: absent fax 
number forced to 0).
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12 -  PC Functions
PC Functions
Introduction
The KONICA MINOLTA bizhub 43 software allows you to 
connect a personal computer to a compatible 
multifunction machine.
From the PC you can:
• manage a multifunction machine and configure it ac-
cording to your needs;
• print your documents on the multifunction machine 
from your usual applications;
• scan documents in colour, in grey scale or in black and 
white and edit them on your PC;
• convert them into text using the optical character rec-
ognition (OCR) application.
Required configuration
Your personal computer must have the minimum 
following characteristics:
Operating systems supported:
• Windows 2000 with Service Pack 4 minimum;
• Windows XP x86 (Home and Pro) with Service Pack 2 
minimum;
• only for the print driver: Windows Server 2003 x86 with 
Service Pack 2 minimum;
• only for the print driver: Windows Server 2008;
• Windows Vista;
• Windows 7;
• only for the print driver: Mac OS 10.3 to 10.5;
• only for the print driver: Red Hat Enterprise Linux (ver-
sion 4), Debian GNU/Linux version 3.1 and 4.0, SuSE 
Linux Enterprise Server (version 10).
A processor of:
• 800 MHz for Windows 2000;
• 1 GHz for Windows XP x86 (Home and Pro);
• 1 GHz for Windows Vista;
• 1 GHz for Windows 7.
A CD-ROM drive.
A USB port or a free local network (LAN) port.
600 Mb of free disk space for the installation.
RAM memory of:
• minimum 256 Mb for Windows 2000;
• minimum 512 Mb for Windows XP x86 (Home and 
Pro);
• 2 Gb for Windows Vista;
• 2 Gb for Windows 7.
Installing the software
This section describes the following installation 
procedures:
• complete installation of the KONICA MINOLTA bizhub 
43 software;
• installation of drivers only using the KONICA MINOL-
TA bizhub 43 software;
• installation of drivers only.
Complete installation of the software
Complete installation copies the software required to run 
the KONICA MINOLTA bizhub 43 kit on your hard disk, 
i.e.:
• KONICA MINOLTA bizhub 43 (machine management 
software, printer, scanner drivers, etc.) ;
• Adobe Acrobat Reader;
• PaperPort.
Switch on your PC. Open an Administration session.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure runs automatically (Auto 
run). Otherwise, double click on setup.exe in the 
CD-ROM root directory.
3A screen entitled KONICA MINOLTA bizhub 43 
appears. This screen enables you to install or unin-
stall software, access the products user manuals 
or explore the CD-ROM content.
4Click on Install products.
5The production installation screen appears. Click 
on All products.
6The welcome screen appears. Click on Next to run 
the installation of the KONICA MINOLTA bizhub 43 
kit on your PC.
Note
Consult the Mac/Linux CD-ROM for more 
information and the installation instructions.
Note
You may already have a version of one of 
the softwares present on the installation 
CD-ROM. If this is the case, use customized 
installation, select the software you want to 
install on your hard drive and confirm your 
choice.
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12 -  PC Functions
7To continue the installation, you must read and ac-
cept the software license proposed.
8Click on Next.
9The final installation is ready to be run. Click on 
Install.
10A screen appears indicating the progress of the in-
stallation.
11When the installation is complete, restart your PC 
when necessary to update the system files.
The KONICA MINOLTA bizhub 43 is now installed on 
your PC.
You can now connect your multifunction machine.
To connect the multifunction machine to the PC via the 
local network, consult the section Adding a peripheral 
connected to the network [77].
You can run the management software for your 
multifunction machine from the menu Start > All 
programmes > KONICA MINOLTA > bizhub 43 > 
Companion Director or by clicking on the icon 
Companion Director on your desktop.Installing drivers using the Companion 
Suite Pro software
Switch on your PC. Open an Administration session.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure runs automatically (Auto 
run). Otherwise, double click on setup.exe in the 
CD-ROM root directory.
3A screen entitled KONICA MINOLTA bizhub 43 
appears. This screen enables you to install or unin-
stall software, access the products user manuals 
or explore the CD-ROM content.
4Click on Install products.
5The production installation screen appears. Click 
on Customized.
6Click on KONICA MINOLTA bizhub 43.
7The welcome screen appears. Click on Next to run 
the installation of the KONICA MINOLTA bizhub 43 
kit on your PC.
8To continue the installation, you must read and ac-
cept the software license proposed.
9Click on Next.
Note
If a firewall is installed, you will be asked if 
you want to authorize the application MF-
Services to access the network. Click on 
Yes or Authorize (depending on your fire-
wall) to authorize MFService.exe to access 
the network.
Some firewalls also require the port to be 
configured. Check that the ports upf 137 
and tcp 26 are open.
Note: Windows XP with Service Pack 2 and 
later and Windows Vista and Windows 7 
have a default firewall installed.
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12 -  PC Functions
10Select Install Drivers in the list and click on Next.
11Select the destination directory for installation and 
click on Next.
12The final installation is ready to be run. Click on 
Install.
13A screen indicates the progress of the installation.
14Click on OK to complete the installation.
When the installation is complete, restart your PC when 
necessary to update the system files.
The KONICA MINOLTA bizhub 43 is now installed on 
your PC.
You can now connect your multifunction machine.
To connect the multifunction machine to the PC via the 
local network, consult the section Adding a peripheral 
connected to the network [77].
Manual installation of the drivers
You can manually install the drivers for the printer and the 
scanner without running the configuration software.
LAN (local network) printer and scanner drivers
It is possible to add the LAN (local network) printers 
without installing the Companion Suite Pro software.
From the Printers window (Start > Control Panel > 
Printers and faxes or Start > Control Panel > Hardware 
and sound > Printer, depending on the operating 
system), select Add a printer and follow the instructions 
on the screen.
When the drivers are requested, insert the installation 
CD-ROM. The drivers are automatically detected.
Drivers update
Consult our website www.konicaminolta.eu to know 
whether there are any driver updates available for your 
machine and download the appropriate file to your PC.
Installing PostScript printer drivers
If you wish to install PostScript print drivers on your 
multifunction machine:
1Connect to the Adobe website (http://
www.adobe.com/support/downloads/
product.jsp?product=44&platform=Windows) and 
download the appropriate universal driver installer.
2Run the installation file on your computer and fol-
low the instructions on the screen.
3When you are asked for the PPD file, insert the in-
stallation CD-ROM Companion Suite Pro. The 
PPD file is in the Drivers/PPD directory.
The PostScript printer is identified by default as KONICA 
MINOLTA bizhub 43 PS.
Monitoring the multifunction machine
The software you have installed contains two applications 
to manage the multifunction machine, Companion 
Director and Companion Monitor, that enable you to:
• check that your multifunction machine is properly con-
nected to your PC;
• monitor the activities of your multifunction machine 
graphically;
• monitor the status of machine consumables from your 
PC;
Note
If you decide to install the drivers manually, 
some advanced functions will not be availa-
ble. To benefit fully from all the functions of 
the KONICA MINOLTA bizhub 43 software, 
do a complete installation (see Complete 
installation of the software [
74]).
Note
This installation mode is only possible in 
Windows 2000, XP, Vista and 7.
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12 -  PC Functions
• rapidly access image editing applications.
To manage the multifunction machine, run the application 
Companion Director by clicking on the icon on your 
desktop or from the menu Start > All programmes > 
KONICA MINOLTA > bizhub 43 > Companion Director.
To check that the connection between the PC and the 
multifunction machine is OK, run the application 
Companion Monitor by clicking on the icon on your 
desktop or from the menu Start > All programmes > 
KONICA MINOLTA > bizhub 43 > Companion Monitor.
Companion Director
This graphic interface enables you to run utilities and 
software to manage your multifunction machine.
Graphic presentation
Run the application by clicking on the Companion 
Director icon on your desktop or from the menu Start > 
All programmes > KONICA MINOLTA > bizhub 43 > 
Companion Director.
Activating utilities and applications
The graphic interface KONICA MINOLTA bizhub 43 
enables you to run the following utilities and software:
• access the Help in this manual;
• run the PaperPort software (Doc Manager).
To run a utility or a software present in the KONICA 
MINOLTA bizhub 43 kit, place your cursor on it and click 
on the left button of the mouse.
Companion Monitor
Graphic presentation
Run the application Companion Monitor by clicking on 
the icon on your desktop or from the menu Start > All 
programmes > KONICA MINOLTA > bizhub 43 > 
Companion Monitor.From this screen you can monitor the information or 
configure your multifunction machine from the tabs:
•Device selection: Display the list of peripherals man-
aged by the PC.
•Consumables: Display the status of consumables.
•Links: Display the links to the machine parameters 
and the address book.
Peripheral management
This tab displays the list of peripherals managed by the 
PC.
Adding a device connected via USB
Make sure that your multifunction machine is powered off. 
The connection between the PC and the machine 
requires a USB 2.0 shielded cable no more than 3 meters 
long.
1Locate your USB cable connectors and connect 
the USB cable.
2Power on your multifunction machine. The PC de-
tects the device and the drivers are automatically 
installed.
3Once the installation is finished, a message indi-
cates that the drivers are installed correctly.
>You can now use the multifunction machine to print or 
scan your documents.
Adding a peripheral connected to the network
You can connect your multifunction machine to the 
network.
Note
The KONICA MINOLTA bizhub 43 software 
shall be installed to perform this operation.
Note
The KONICA MINOLTA bizhub 43 software 
must be installed for this operation.
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12 -  PC Functions
1Run the application Companion Monitor by click-
ing on the icon on your desktop or from the menu 
Start > All programmes > KONICA MINOLTA > 
bizhub 43 > Companion Monitor.
2Click on the + sign or Add.
3The list of peripherals detected on the network ap-
pears. Click on Refresh to update the list.
4Select your multifunction machine and click on 
Next.5To define the multifunction machine as the default 
printer, click on Yes then click on Next.
6The following window shows the list of the various 
properties of the printer to be installed. Click on 
Next.
7The window indicating that the installation proce-
dure was successful appears. Click on Finish.
8Enter the name for your PC and click on OK. The 
multifunction machine will use this name to identify 
your PC.
9Click on OK.
10The window indicating that the installation proce-
dure was successful appears. Click on OK.
Note
 The peripherals detected appears with the 
following information:
- NetBios name (hardware identifier) or IP 
address (network identifier).
- Network name (defined by the user).
To define the name of a peripheral on the lo-
cal network, see the section Local network 
settings [
32].
Note
Only peripherals found on the same local 
sub-network as the PC are automatically 
detected and displayed.
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12 -  PC Functions
Selecting  the current peripheral
Only one peripheral can be connected at a time.
You can select the current peripheral by clicking on the 
radio button corresponding to the peripheral.
Connection status
The status of the connection between the current 
peripheral and the PC is indicated by a colour code.
The following table indicates the possible connections 
statuses:
 
Peripheral parameters
1Select a peripheral by clicking on the correspond-
ing line in the list and click on Properties to config-
ure the scanning settings to apply to this peripheral 
when you use the Scan to function.2Select the required scan mode from the scroll 
down list.
3Select the required scan resolution from the scroll 
down list.
4Select the required output format from the scroll 
down list.
 
5 Select the required Duplex Mode, by pressing the 
check box.
6Click on OK to confirm the new settings.
Deleting a peripheral
1Select the peripheral from the list and click on the - 
sign or on Remove.
2To confirm deletion of the peripheral, click on Yes. 
To cancel the deletion, click on No.
ColourStatus
Yellow Connection in progress.
Green Connection established.
Red The PC cannot connect to the 
peripheral.
Check the connection between 
the peripheral and the PC.
OptionDescription
PaperPort 
TIFFWhen a Scan to PC is done from 
the peripheral, the document is 
put in TIFF format and saved in 
the directory Scan to.
PaperPort 
PDFWhen a Scan to PC is done from 
the peripheral, the document is 
put in PDF format and saved in 
the directory Scan to.
Mail PDFWhen a Scan to PC is done from 
the peripheral, your email 
application is opened and the 
document scanned is attached as 
an attachment to a new message.
Important: to use this option, a 
client email must be configured 
on your PC.
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12 -  PC Functions
The peripheral no longer appears in the list.
You can also unregister a PC from the multifunction 
machine (see section Unregistering a PC [37]).
Displaying the status of consumables
The following information is available in the 
Consumables tab:
• current status of consumables;
• number of pages printed;
• number of pages scanned;
• number of pages sent and received.
Links
The Links tab allows you to access various configuration 
tools from the peripherals integrated website.
The Settings link opens the page devoted to the 
peripheral settings (see section Configuring the machine 
and services [21] for a detailed description of the 
settings available).
The Status link opens the page devoted to the peripheral 
status enabling you to consult its activity status.
The Address Book link opens the page for the 
peripherals address book, allowing you to view and 
manage all the contact information stored in the 
peripheral.
Companion Suite Pro functions
Document analysis
The document can be analyzed in two ways:•using the Scan to function (application accessible 
from the Companion Director window or the machines 
SCAN key);
• or directly from a standard compatible application.
Analysis using the Scan to function
Run the application by clicking on the Companion 
Director icon on your desktop or from the menu Start > 
All programmes > KONICA MINOLTA > bizhub 43 > 
Companion Director.
1Click on the Scan to icon or press the SCAN key 
on your machine.
2If you press the SCAN key on your machine, you 
will then have to select Scan to PC.
3A screen displays the progress of the current scan.
4When the scan is complete, the scanned image ap-
pears in the PaperPort window.
Note
If more than one computer is registered on 
the machine, a list of available computers is 
displayed on the screen. Select the required 
computer and press OK to confirm.
The available computers are identified with 
the name of the PC you entered on adding 
the peripheral (see Peripheral management 
[
77]).
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