Konica Minolta bizhub 43 User Manual

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7 -  Faxing documents
Cancelling an operation
1Insert the document to fax (see section Inserting 
original documents [18]).
2Press the FAX key.
3Enter the number of the recipient using the virtual 
keyboard or select the recipient as follows:
 
4To add other recipients, press   and specify the 
second recipient (see previous step). Repeat the 
operation for each recipient to add (maximum 10 
contacts or lists of contacts)..5Press OTHER PARAMETERS to access the pa-
rameters you want to change
6To modify the send date, press DATE. Enter the re-
quired date using the virtual keyboard. Use the   
and   keys to pass from one character to the next. 
In the event of an error, use the   key to delete 
a character. Press OK to confirm.
7To modify the send time, press TIME. Enter the re-
quired time using the virtual keyboard. Use the   
and   keys to pass from one character to the next. 
In the event of an error, use the   key to delete 
a character. Press OK to confirm.
8Press   to send the document.
You document is saved and placed on standby in the 
send queue. It will be sent at the planned date and time.
User rights
Stopping an emission in progress 
It is possible to stop an emission in progress whatever the 
emission type, but it will differ depending on whether the 
emission is to one or several recipients.
• For an emission to one recipient, the document is de-
leted.
• For an emission to several recipients, only the recipi-
ent for the document in progress when the emission is 
stopped is deleted from the emission queue.
To stop an emission in progress :
1Press .
>A message asking you to confirm the cancellation 
is displayed on the screen.
2Press OK to confirm cancelling the emission in 
progress.
Note
You may cancel an operation at any time by 
pressing .
To select a recipi-
ent...then...
from the address 
bookIn the data field Address 
book, press   then:
ƒSelect the contact or list of 
contacts required from the 
address book entries. Use 
the up and down arrows to 
view all entries in the ad-
dress book.
OR
ƒEnter the first few letters of 
the name of your corre-
spondent using the virtual 
keyboard, and add letters 
until the full name of the re-
quired correspondent is 
displayed.
OR
ƒEnter the figures of short 
number of your corre-
spondent using the virtual 
keyboard or the keypad un-
til the full name of the re-
quired correspondent is 
displayed.
from the 10 last 
recipients saved.Press .
Select the required recipient. 
Use the up and down arrows 
to view all recipients in the 
memory.
Note
You can delete the last recipient entered by 
pressing the   key. Repeat this until the 
first recipient entered if you want to delete 
all.
Note
You can view the recipient(s) entered by 
pressing OTHER PARAMETERS.
Note
If you are using the flatbed scanner, you can 
scan more than one page. Place the next 
page on the scanner, select NEXT. Select 
SEND when all pages have been scanned.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
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7 -  Faxing documents
For several recipients, you can delete the other recipients 
from the emission queue (see Deleting a document 
awaiting emission [52]).
If the machine is configured to print out an emission report 
(see the section Emission report [27]), it will be printed 
out, indicating that the communication was stopped at the 
request of the user.
Receiving faxes
The reception of faxes depends on the configuration of 
your machine.
By default, the machine prints out the faxes as and when 
they are received.
If the administrator has activated secure printing of 
received faxes, users wishing to recover a document 
saved in the memory, must manually force printing from 
the machines print queue.
The settings for customizing printing of received faxes are 
described in the section Fax reception settings [28].
Printing received faxes in the memory
When secure printing of received documents is active, the 
machine saves the faxes received in the memory to 
preserve confidentiality.
To recover a fax received and saved in the memory:
User rights
1Press MENU.
2Press PRINT QUEUE.
3Press PRINT.
>The faxes received and saved in the memory are 
identified by FAX HELD.
4Select the required fax.
The machine prints out the fax selected.
Monitoring fax emissions
The emission queue contains requests:
• currently being sent,
• awaiting emission (preceded by other requests or 
awaiting a new emission attempt),
• deferred,
• rejected (stopped or maximum number of attempts 
reached).
Accessing the emission queue
1Press MENU.
2Press SEND QUEUE.
The emission queue allows you to:
• Force a request (on standby or rejected) to be sent
• Edit the recipient(s) for an emission request (on stand-
by)• Edit the date / time of an emission request
• Delete an emission request (on standby or rejected) 
• Print out a document awaiting emission
Forcing an emission request
To force sending or resend a fax that is on standby or has 
been rejected:
1Press SEND.
>The faxes are identified by FAX.
2Select the required emission request and press 
OK.
You emission request becomes the priority. The 
corresponding document is sent once the telephone line 
is available.
Editing an emission request
To edit an emission request from the emission queue:
1Press DISPLAY/EDIT.
>The faxes are identified by FAX.
2Select the required emission request and press 
OK.
>The emission options for the selected request are 
displayed.
3To change the recipient(s), press RECIPIENT. En-
ter the required modifications and press OK to con-
firm.
4To modify the send date, press DATE. Enter the re-
quired date and press OK to confirm.
5To modify the send time, press TIME. Enter the re-
quired time and press OK to confirm.
Deleting a document awaiting emission
To delete an emission request from the emission queue 
and cancel the emission:
1Press DELETE.
>The faxes are identified by FAX.
2Select the required emission request and press 
OK.
The selected emission request disappears from the 
emission queue.
Print out a document awaiting emission
To print out a document awaiting emission:
1Press PRINT.
>The faxes are identified by FAX.
2Select the required emission request and press 
OK.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
Deleting an emission request is irreversible.
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8 -  Printing documents
Printing 
documents
Your machine offers numerous printing options.
In particular, you can configure numerous settings to print 
documents according to your needs.
User rights
Prerequisites
To be able to print on the machine, you must first have 
installed the print drivers available in the PC Kit on your 
computer.
For more information, consult the section PC functions 
[74].
Choosing print options correctly
In this section you will find a description for each tab of the 
printing options available in the machines print driver.
To access these options, launch a print from your 
computer, select the machine from the list of available 
printers and click on the print options.
A preview allows you to check the print options applied to 
your document in real time.
Favorite Setting
This parameter allows you to:
• restore the factory settings.
• restore the print options to their default values.
• save your most commonly used print options. Then 
you can select them directly in the selection box of set-
tings to apply to document printing. If modifications are 
made, you will be able to restore these print options.
Basic tab
This tab allows you to:
• specify the number of copies of the document to be 
printed. When printing several copies, remember to 
use the copy assembly option.
• define the paper format and type to be used to print 
the document according to the paper formats and 
types loaded in the machines paper trays, or activate automatic selection and verification of the paper to be 
used by the machine.
• specify the orientation of the document to be printed 
(portrait or landscape).
• create a personalised paper format. The personalized 
paper format will then be available in the list of paper 
formats offered by the machine. Before starting, en-
sure that the paper format you want to create is com-
patible with the paper formats which can be used on 
the machine (see Recommendations for paper 
[129]).
• edit a personalised paper format.
• delete a personalised paper format.
•activate / deactivate saving of the print task in the 
machines print queue, before and / or after printing:
–hold before printing: on receiving the print task, 
the machine does not automatically print the doc-
ument. You have to manually launch printing of 
the document by forcing it directly from the ma-
chines print queue. Dont hesitate to use this 
function if you want to be present when your doc-
ument is printed.
–save after printing: once the document is print-
ed, the machine does not delete the print task 
from the print queue, but saves it for subsequent 
printing. You can then manually launch printing of 
the document again by forcing it directly from the 
machines print queue. Dont hesitate to use this 
function to make documents available for printing 
on demand.
•secure printing of the document by associating a 4-
figure code or a fingerprint. On receiving the print task, 
the machine does not automatically print the docu-
ment. You have to manually launch printing of the doc-
ument by forcing it directly from the machines print 
queue. You will then be asked for the 4-figure code or 
the fingerprint associated with the print task.
However, before using this function, consider the fol-
lowing:
– if rights management is deactivated or if the print 
function is free for all to use, you can enter the 
identification information of your choice.
– if rights management is activated and the print 
function is restricted, only authorized user ac-
counts will be able to print on the machine. If you 
user account authorizes you to print, you must en-
ter the 4-figure code or use the fingerprint associ-
ated with your user account. On receiving the print 
task, the machine will check if the identification in-
formation correspond to those in the authorized 
user account. Otherwise, the machine will delete 
the print task from the print queue.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
The availability and access to the print opti-
ons may vary according to the operating sy-
stem used and the print drivers installed.
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8 -  Printing documents
Layout tab
This tab allows you to:
•activate duplex printing of the document by selecting 
the type of binding required: long edges or short edges 
(see the section Binding).
•print several pages of the document on the same 
page (16 maximum), insert a surround, modify the lay-
out.
Printing in booklet mode allows you to print the doc-
ument on double format paper of the specified docu-
ment format. In this way you can fold the document in 
two to make a booklet.
• apply a 180° rotation.
• Reverse page order of document.
• specify the print and binding margins for printing sev-
eral pages on one page or in booklet mode.
See also
Recommendations for the paper [129]
Cover page tab
This tab allows you to:
• print front and back cover pages, and dividers.
• select the paper tray containing the front and back 
cover pages, and the dividers.
Watermark/Overlay tab
This tab allows you to:
• insert a watermark in a document to be printed, on all 
pages of the document or only on the first page.
• create a personalised watermark. The personalised 
watermark will then be available in the list of water-
marks offered by the machine. Creating a watermark 
allows you to personalize the text to insert, specify the 
font characteristics and define its position in the docu-
ment.
• edit a watermark.
• delete a watermark.
• select an overlay to be used. Ensure that the format 
and orientation of the overlay to be used correspond to 
the format and orientation of the document to print.
• add or delete overlay files.
• create an overlay.
• define the superposition of an overlay and a docu-
ment.
• print the overlay on all pages, the first page, even pag-
es and odd pages.
• place the overlay in the foreground or background of 
the document to print.
Quality tab
This tab allows you to:
• define the print resolution.
• activate/deactivate the economy print mode.
• activate/deactivate the print black text option.• select the font usage mode.
• select the font transmission mode.
Other tab
This tab allows you to:
• activate/deactivate automatic change tray when the 
current tray is out of paper.
• activate/deactivate the paper size check.
• display information of printing driver.
Simple printing
In this case, the default settings are applied.User rights
1Use the command Print in the File menu of the ap-
plication open on the screen.
2Select the machine from the list of available print-
ers.
3Enter the number of copies to print.
4Click OK to start printing.
You can monitor your print tasks in the print queue (see 
the section Monitoring printing).
Duplex printing
User rights
1Use the command Print in the File menu of the ap-
plication open on the screen.
2Select the machine from the list of available print-
ers.
3Click Properties to access the print options.
4Select the Basic tab.
5Enter the number of copies to print. When printing 
several copies, activate / deactivate the copy as-
sembly option.
6Select the Layout tab.
7Activate duplex printing by selecting the required 
binding: long edges or short edges.
8Click OK to start printing.
You can monitor your print tasks in the print queue (see 
the section Monitoring printing).
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
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8 -  Printing documents
Secure printing
In order to guarantee confidentiality of your prints, you 
can secure printing of a document by associating a 4-
figure code or a fingerprint.
On receiving the print task, the machine does not 
automatically print the document.
You have to manually launch printing of the document by 
forcing it directly from the machines print queue. You will 
then be asked for the 4-figure code or the fingerprint 
associated with the print task.
However, before using this function, consider the 
following:
• if rights management is deactivated or if the print func-
tion is free for all to use, you can enter the identification 
information of your choice.
• if rights management is activated and the print function 
is restricted, only authorized user accounts will be able 
to print on the machine. If you user account authorizes 
you to print, you must enter the 4-figure code or use 
the fingerprint associated with your user account. On 
receiving the print task, the machine will check if the 
identification information correspond to those in the 
authorized user account. Otherwise, the machine will 
delete the print task from the print queue.
Launching secure printing
To launch secure printing from your computer:User rights
1Use the command Print in the File menu of the ap-
plication open on the screen.
2Select the machine from the list of available print-
ers.
3Click Properties to access the print options.
4Define the print options required for your document 
(number of copies, paper format, etc.).
5Click on the Basic tab.
6Select Secured job in the Job retention field.
7To easily identify your secure print, enter a print 
task name and a user name.
8To associate a 4-figure code, enter the code.
9To associate a fingerprint, check the Fingerprint 
box, click on Find pattern and select the file that 
contains your fingerprint (see Receiving your 
fingerprint). Click OK.
10Click OK to start printing.
The print task is saved on the machine. To recover your 
print, you must manually force it from the print queue.
Recovering/Releasing secure prints
To recover a secure print on the machine:
1Press MENU.2Press PRINT QUEUE.
3Press PRINT.
>Secure prints are identified by PC HELD.
4Select your print task from the list.
>An identification screen is displayed.
5Identify yourself with the information entered when 
you sent your print task:
>enter the 4-figure code associated with the print 
task.
>if you associated your fingerprint with the print 
task, place your reference finger in the fingerprint 
reader and slide it slowly downwards.
6When the identification is successfully completed, 
the machine prints your document.
If identification fails, the machine displays an explanatory 
message (insufficient rights, unknown account, etc.). In all 
cases, contact the machines administrator.
Cancelling a print in progress
To cancel a print in progress:
1Press the   key.
>A message asking you to confirm the cancellation 
appears on the screen.
2Press OK to confirm cancellation of the print task in 
progress.
Monitoring printing
The print queue contains documents that are:
• currently being printed,
• awaiting printing (preceded by other print tasks),
• saved in the memory for printing,
• secured awaiting to be forced.
Accessing the print queue
1Press the MENU key.
2Press PRINT QUEUE.
To be able to identify documents awaiting printing, the 
print queue allocates a type to the various print tasks 
managed by the machine:
 
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
The type...identifies...
PC PRINTprint tasks sent from a 
computer.
FAXfaxes received awaiting 
printing.
MAILemails received awaiting 
printing.
USB KEY PRINTprint tasks sent from a USB 
memory key.
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8 -  Printing documents
The print queue allows you to perform the following 
operations:
• Print out the list of saved print tasks
• Force a print task
• Edit the properties of a print task
• Delete a print task
Print out the list of saved print tasks
To print out the list of print tasks saved in the memory by 
the machine for subsequent printing (held after printing):
1Press PRINT THE QUEUE.
>The machine prints out the list of print tasks with the 
property Keep After.
Force a print task
To force or reprint a document from the print queue:
1Press PRINT.
2Select the required print task and press OK.
You print task becomes the priority. The corresponding 
document is printed as soon as the machine is available 
to print.
Editing a print task
To edit the properties of a print task from the print queue:
1Press DISPLAY/EDIT.
2Select the required print task and press OK.
>The properties of the selected print task are dis-
played.
3Make the required modifications and press OK to 
confirm.
Deleting a print task
To delete a print task from the print queue:
1Press DELETE.
2Select the required print task and press OK.
The selected print task disappears from the print queue. PRINT REPORTprint tasks automatically 
generated by the machine 
(emission report, 
communication log) or 
launched by a user from a 
machine menu (printing of 
function guide, address book, 
settings, etc.).
PC HELDprint tasks sent from a 
computer with at least one of 
the following properties:
ƒhold before printing
ƒsecure printing
FAX HELDreceived faxes saved in the 
memory (see Receiving faxes 
[52]).
The type...identifies...
Note
Deleting a print task is irreversible.
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9 -  Using a USB memory key
Using a USB 
memory key
You can connect a USB key to the machine. The 
compatible files are analyzed and you may perform the 
following operations:
• print files from your USB key;
• scan and save a document on your USB key;
• scan the content of your USB key.
Support compatibility
The machine can read the contents of the following USB 
peripherals:
 
Recommendations for using USB 
keys
• Before using a USB key, always make a backup of its 
contents. Thus, in the event of any data loss, you will 
be able to recover the contents using the backup copy.
• Always insert your USB key in the machine without 
forcing and respecting the direction of insertion.
• Never disconnect a USB key when a read or save op-
eration is in progress.
• Remove the inserted USB key only when the machine 
has completed any printing or saving operations.
• If the machine cannot read the content of the USB key, 
check that the USB key is compatible, that it is correct-
ly inserted, and that the file formats are compatible.
Viewing the content of a USB key
When you insert a USB key into the machine, its content 
is immediately analyzed. The number of files present is 
displayed and the special menu USB KEY opens.
The USB KEY function offers you methods of display and 
selection suited to the types of documents you wish to 
print:
 
Printable files (documents and images) are displayed 
without taking account of their arborescence on the USB 
key.
Printing files from a USB key
For clarity and to help you select the right printing options 
for the type of files to be printed, this section explains the 
following operations separately:
• Printing photos from a USB key;
• Printing documents from a USB key.
It is possible to select image and document files to be 
printed in the same operation. In this case, common 
printing options (paper format, paper type, number of 
copies, etc.) will apply to all files selected.
Printing photos from a USB key
To print image files present on your USB key, proceed as 
follows:
Cancelling an operation
1Insert your USB key into the machine respecting 
the insertion direction.
>The USB key is analyzed. When the analysis is 
complete, the USB KEY menu is displayed.
2Press PRINT.
>The first settings appear on the screen. Use 
OTHER PARAMETERS to access all available 
settings.
SupportCharacteristics
PeripheralƒMass storage peripheral 2.0 
formatted in FAT 16 or FAT 32
ƒMaximum size 20 Gb
Files Photo / Image: JPEG
Document: TIFF, TXT, PDF
ModeDescription
DOCUMENTSOnly printable documents on the 
USB key are displayed in the form 
of a list.
The file names and their 
extensions are displayed to 
facilitate selection.
IMAGESOnly printable image files present 
on the USB key are displayed.
The images/photos are displayed 
as thumbnails to facilitate 
selection.
Note
You may cancel an operation at any time by 
pressing .
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9 -  Using a USB memory key
3Press IMAGES to select the photos to print.
>The image file selection window is displayed on 
the screen.
>The left-hand side contains the list of available 
files.
>The right-hand side contains the files selected for 
printing.
4Use the up and down arrows to view all available 
files. Select the required files in the left-hand side 
using the keys:
 
5When you have selected the files, press OK to con-
firm.
6To change the number of copies of files to print, 
press NUMBER OF COPIES. Enter the required 
number of copies using the virtual keyboard or the 
number pad. Press OK to confirm.
7To specify the print format of the photos, press 
IMAGE SIZE. Select the print format for image files 
and press OK to confirm.
 
8To change the paper type, press PAPER TYPE. 
Select the required option in the list and press OK 
to confirm.
9To define the output document format, press 
PRINTED PAPER. Select the required option in 
the list and press OK to confirm.
10To activate toner-saving printing, press TONER 
SAVE and select the required status. Press OK to 
confirm.
11Press   to print the files.
User rights
Printing documents from a USB key
To print document files present on your USB key, proceed 
as follows:
Cancelling an operation
1Insert your USB key into the machine respecting 
the insertion direction.
>The USB key is analyzed. When the analysis is 
complete, the USB KEY menu is displayed.
2Press PRINT.
>The first settings appear on the screen. Use 
OTHER PARAMETERS to access all available 
settings.
3Press DOCUMENTS to select the documents to 
print.
>The file selection window is displayed on the 
screen.
>The left-hand side contains the list of available 
files.
>The right-hand side contains the files selected for 
printing.
4Use the up and down arrows to view all available 
files. Select the required files in the left-hand side 
using the keys:
 
5When you have selected the files, press OK to con-
firm.
6To change the number of copies of files to print, 
press NUMBER OF COPIES. Enter the required 
number of copies using the virtual keyboard or the 
number pad. Press OK to confirm.
7If you have selected documents to print on both 
sides, you can use the options DUPLEX and 
BINDING EDGE. To activate/deactivate duplex 
document printing, press DUPLEX. Select the re-
quired option in the list and press OK to confirm. 
8To change the binding type, press BINDING 
EDGE. Select the required option from the list (see 
section Binding [45]). Press OK to confirm.
KeyAction
Add files to the list of files to print.
Add the selected file to the list of files 
to print.
Remove the selected file from the list 
of files to print.
Remove all files from the list of files 
to print.
FormatDescription
PHOTOClassic 10x15 cm photo printing
FULL PAGEPrint adjusted to page format 
used.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
You may cancel an operation at any time by 
pressing .
KeyAction
Add files to the list of files to print.
Add the selected file to the list of files 
to print.
Remove the selected file from the list 
of files to print.
Remove all files from the list of files 
to print.
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9 -  Using a USB memory key
9To change the paper type, press PAPER TYPE. 
Select the required option in the list and press OK 
to confirm.
10To define the output document format, press 
PRINTED PAPER. Select the required option in 
the list and press OK to confirm.
11To activate toner-saving printing, press TONER 
SAVE and select the required status. Press OK to 
confirm.
12Press   to print the files.
User rights
Saving a document on a USB key
This function enables you to scan and save a document 
directly to a USB key, in JPEG, PDF or Secure PDF 
format.
To scan a document and save it to a USB key, proceed as 
follows:
Cancelling an operation
1Insert the document to scan (see section Inserting 
original documents [18]).
2Insert your USB key into the machine respecting 
the insertion direction.
>The USB key is analyzed. When the analysis is 
complete, the USB KEY menu is displayed.
3Press SCAN.
>The first settings appear on the screen. Use 
OTHER PARAMETERS to access all available 
settings.
4To change the destination directory on the USB 
key, press DIRECTORY PATH. Enter the file des-
tination directory (maximum 80 characters). In the 
event of an error, use the   key to delete a char-
acter. Press OK to confirm.5To customize the name of the scanned file, press 
FILE NAME. Enter the name using the virtual key-
board (maximum 20 characters). In the event of an 
error, use the   key to delete a character. Press 
OK to confirm.
6To customize the format of the scanned file, press 
DOCUMENT FORMAT. Select the format from the 
available options and press OK to confirm.
 
7If you have selected SECURED PDF format, press 
PASSWORD. Enter the password using the virtual 
keyboard (maximum 20 characters). In the event of 
an error, use the   key to delete a character. 
Press OK to confirm.
8To change the resolution, press QUALITY. Select 
the resolution the best suited to your document 
from the options available and press OK to confirm.
 
9To scan the document in colour, press COLOUR. 
Select the required option in the list and press OK 
to confirm.
10To change the contrast, press CONTRAST. Select 
the most suitable contrast for your document from 
the available options. Press OK to confirm.
11If you use the autofeed scanner and your document 
is double-sided, press DUPLEX to activate / deac-
tivate double-sided scanning of the document. Se-
lect the required option in the list and press OK to 
confirm.
12To specify the number of pages in the document 
before scanning, press NUMBER OF PAGES. En-
ter the number of pages using the virtual keyboard 
or the number pad. Press OK to confirm.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
Before scanning a document, check that 
there is sufficient space on your USB key.
Note
You may cancel an operation at any time by 
pressing .
Note
You can also access this function by pres-
sing SCAN then by selecting USB KEY.
FormatDescription
IMAGEThe scanned file is in format:
ƒTIFF (black and white docu-
ment)
ƒJPEG (colour document)
PDFThe file is scanned in PDF format 
(black and white or colour 
document).
SECURED 
PDFThe file is scanned in PDF format 
(black and white or colour), 
protected by a password which 
you can define.
ResolutionDescription
LIGHTLow resolution.
TEXTResolution suitable for documents 
containing text.
TEXT AND 
IMAGEResolution suitable for documents 
containing text and colour 
images.
PHOTOResolution suitable for documents 
containing colour images, 
photographs.
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9 -  Using a USB memory key
13To activate / deactivate the Multiple Scan option, 
press MULTIPLE SCAN. Select YES to activate it 
or NO to deactivate it (see Using the Multiple Scan 
option correctly [18]). Press OK to confirm.
14Press   to scan the document.
User rights
The document is scanned and saved to the inserted USB 
key.
Analyzing the content of your USB 
key
After prolonged inactivity, the machine exits the USB KEY 
menu.
To view the content of your USB key again, proceed as 
follows:
1Press the MENU key.
2Select [OTHER COMMANDS] > USB KEY.
3Press KEY SCAN.
>The USB key is analyzed.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
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