Konica Minolta bizhub 43 User Manual

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2 -  Installation
6Press on the right lateral paper guide and slide it to 
the required paper format.
7Fan the paper and even it up on a flat surface to 
prevent paper jams or skewed prints.
8Load the sheets into the paper tray with the print 
surface facing up.
9Make sure the paper does not exceed the fill limit.
10Replace the cover on the paper tray. Ensure that 
the cover is properly closed.11Replace the paper tray in the machine and push it 
in fully.
12Define the paper format and type used in the ma-
chine.
>The machine automatically detects standard paper 
formats. To check / define the format and type of pa-
per loaded, consult the section Paper settings [23].
Loading transparencies into the paper tray
1Remove the paper tray from the machine and place 
it on a flat surface.
2Remove the cover from the paper tray.
3Press the paper compression flap to lock it.
Note
The loading capacities depend on the paper 
tray used:
- main / additional paper tray: up to 550 
sheets of standard paper (80g/m² [22lb])
- secondary paper tray: up to 150 sheets of 
standard paper (80g/m² [22lb])
Caution
Only use transparencies for black and white 
printing.
Never use transparencies for colour prin-
ting. You may risk damaging the machine.
Remove printed transparencies from the 
output tray to prevent the accumulation of 
static electricity.
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2 -  Installation
4Press on the longitudinal paper guide and slide it to 
the required paper format.
5Press on the longitudinal paper guide and slide it to 
the required paper format.
6Fan the transparencies in small quantities and 
even them up on a flat surface to prevent paper 
jams or skewed prints.
7Load the transparencies into the paper tray with the 
print surface facing up.
8Make sure the transparencies do not exceed the fill 
limit.9Replace the cover on the paper tray. Ensure that 
the cover is properly closed.
10Replace the paper tray in the machine and push it 
in fully.
11Define the format and type of transparencies used 
in the machine.
>The machine automatically detects standard paper 
formats. To check / define the format and type of pa-
per loaded, consult the section Paper settings [23].
Starting up the machine
Connecting the machine
1Connect one end of the telephone cable to the ma-
chine socket and the other to the wall telephone 
socket.
Note
The loading capacities depend on the thick-
ness of the transparencies used. You can 
load up to 100 transparencies of standard 
thickness in the paper trays.
WARNING
Before connecting the power cable, you 
must consult the Safety Instructions 
[
109].
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2 -  Installation
2Connect one end of the LAN network cable (not 
supplied) to the machine port and the other to your 
local network port for the machine.
3Ensure that the On/Off button is on Off (position 0).
4Connect the mains cable to the machine. Connect 
the mains cable to the wall socket.
5Press the On/Off button to switch the machine on 
(position I).Initial configuration of the machine
In this section, you will find the initial settings to be 
configured to be able to use your machines basic 
functions:
• geographic settings (country, language, communica-
tion network);
• date / time settings;
• fax settings (machine name and number);
• local network settings (automatic configuration of the 
Ethernet network);
• paper settings.
To configure the geographic settings:
1Press the MENU key.
2Press SETTINGS > GENERAL > 
GEOGRAPHICAL > COUNTRY.
3Select the required country from the list. Use the up 
and down arrows to scroll through the available 
countries. Press OK to confirm the new setting.
>Choosing the country automatically configures 
the machines default language and the telecom-
munications network.
4In the navigation path at the top of the screen, 
press GENERAL to return to the previous menu.
To set the machines date and time:
1In the menu GENERAL, press DATE AND TIME.
2Press TIME. Enter the time using the virtual key-
board. Press OK to confirm the new setting.
3Press DATE. Enter the date using the virtual key-
board. Press OK to confirm the new setting.
4In the navigation path at the top of the screen, 
press GENERAL to return to the previous menu.
To set the machines number and name, required for the 
fax function:
1In the menu GENERAL, press FAX.
2Press TELEPHONE NUMBER. Enter the number 
using the virtual keyboard. Press OK to confirm the 
new setting.
3Press NAME. Enter the machines name using the 
virtual keyboard. Press OK to confirm the new set-
ting.
4In the navigation path at the top of the screen, 
press SETTINGS to return to the previous menu.
WARNING
The power cable is used to disconnect the 
machine from the power supply. As a pre-
caution, the mains power socket must be lo-
cated near the machine and easily 
accessible in the event of danger.
Note
This section will help you to first configure 
the machine, assuming the use of a direct 
telephone line on the PSTN network, and an 
Ethernet configuration via a DHCP server 
with automatic allocation of IP address.
Consult the section Configuring the 
machine and services [
21] if you want to 
configure the machine differently.
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2 -  Installation
To run an automatic configuration of the Ethernet 
network (automatic allocation of the IP address via the 
DHCP server):
1In the menu SETTINGS, press COMMUNICATION 
> LOCAL NETWORK > ETHERNET > IPV4 > 
CONFIGURATION.
2Select AUTOMATIC from the options available in 
the list. Press OK to confirm the new setting.
>The machine will search for a DHCP or BOOTP 
server on the local network that can dynamically 
allocate its network settings.
>This operation may take a few minutes.
3Check that the parameters IP ADDRESS, 
SUBNET MASK, GATEWAY, PRIMARY DNS, 
SECONDARY DNS, WINS 1 SERVER et WINS 2 
SERVER are correctly entered. If this is not the 
case, you will have to configure them manually.
4Press MENU to return to the home screen.
To check and / or specify the paper type and format  in 
each paper tray:
1Press PAPER.
2Press FORMAT. Check that the paper format de-
tected in each tray is correctly entered. To correct 
a paper format, press on the corresponding tray; 
select the required format from the list and press 
OK to confirm.
3Press TYPE. Check that the paper type detected in 
each tray is correctly entered. To correct a paper 
type, press on the corresponding tray, select the re-
quired paper type from the list and press OK to 
confirm.
4Press MENU to return to the home screen.
Consult the section Configuring the machine and services 
[21] for more available parameters, and to configure the 
machine according to your specific needs.
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3 -  Getting to know the machine
Getting to know 
the machine
Please read this section carefully to get to know your 
machine.
In it you will find the operating principles required 
whatever function you are using.
Navigation principles
Using the buttons
Navigating through the machines functions and menus is 
very intuitive.
The touch screen displays the functions, menus, actions 
and parameters in the form of buttons.
Just press on a button to open a menu and access the 
sub-menus, run an action or change a parameter.
A greyed-out button means the function or action is 
unavailable (depends on another deactivated setting, or 
an option not installed, etc.).
Virtual editor
When you press on a parameter to change it, the machine 
automatically displays a virtual editor: a number pad for 
entering figures (e.g.: fax number), an alphabetical 
keypad for entering text (e.g.: file name). Check boxes or 
lists are used for activating or selecting functions.
When changing a field, conventional text editing actions 
are available: delete the character before the cursor 
( ), move through the data field ( / ), switch from 
upper to lower case, or display / hide punctuation marks 
and special characters.
Whatever the modification to be made, the editor allows 
you to carry out the following:
•OK: confirm the modification
•CANCEL: cancel the modification
Screen scrolling
When a dedicated function (e.g. copy a document) or 
menu (e.g. create a contact in the address book) includes 
a series of parameters on several screens, the lower 
frame on the screen displays the button OTHER 
COMMANDS or OTHER PARAMETERS.
You can scroll through the screens by pressing the button 
OTHER COMMANDS or OTHER PARAMETERS.
Navigation path
To help know where you are in the menu arborescence, 
the upper frame of the screen displays the navigation 
path leading to the current menu. For example, to create 
a contact in the address book, the path is as follows:
1Press the MENU key to display the home screen.2Press the ADDRESS BOOK button.
3Press the CONTACTS button.
4Press CREATE.
>The upper frame displays the following navigation 
path: icon Home > ADDRESS BOOK > CONTACTS 
> CREATE.
Use the navigation path to find your way around the 
menus, but also to return to a previous menu or directly to 
the home screen, by pressing directly the required button:
•CONTACTS to return to the previous menu
•Home icon to return to the home screen, etc.
The procedures described in this document use the 
principles of the navigation path. Thus, access to the 
creation of a contact in the address book is described as 
follows:
1Press the MENU key.
2Select ADDRESS BOOK > CONTACTS > 
CREATE.
The parameters that can be changed are then presented 
one by one with a description of the required data and 
confirmation of the modifications.
Presentation of specific functions
The machine is equipped with special keys enabling you 
to access specific functions directly:
• : activates the send fax function.
In this mode, the machine displays by default the 
screen for entering a fax number. You can start to 
configure your fax emission.
• : activates the scan and send document 
function.
In this mode, the machine displays by default the 
screen to select a Scan to function. Once selected, 
you can start to configure how your document is sent.
• : activates the copy document  function.
In this mode, the machine displays by default the 
screen for entering the number of copies to make. 
You can start to configure how your document is cop-
ied.
The backlit key identifies the mode activated on the 
machine.
Refer to the specific chapters for these functions for more 
information on how they work and tips for using them:
• Photocopying documents [45]
• Faxing documents [49]
• Scanning and sending documents [61]
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3 -  Getting to know the machine
Presentation of the home screen and 
menus
The home screen allows you to access:
• machine configuration utilities and menus
• monitoring of operations and communications in 
progress
• warning and error messages
The machine displays the home screen either:
• by pressing the MENU key
• by pressing the Home icon in the navigation path
• or when a specific function is running, to display the 
current operation progress (document being scanned, 
fax being sent, etc.)
The home screen displays the available menus in the left 
and right frames. The central frame displays the current 
operations and warning or error messages in the form of 
buttons.
Configuration utilities and menus
The home screen allows you to access the following 
configuration utilities and menus:
 
ButtonDescription
LANGUAGEThe administrator can define two 
favourite languages to display 
the machine menus.
Press this button to switch from 
one language to the other.
PRINT QUEUEThe print queue contains 
documents that are awaiting to 
be printed and currently being 
printed.
For more information, consult 
the section Print monitoring.
USB KEYThis menu is specially for a USB 
key and is only accessible when 
a USB key is inserted in the 
machine.
For more information, consult 
the section Using a USB 
memory key [57].
SETTINGSThis menu allows you to access 
the machines configuration 
parameters.
For more information, consult 
the section Configuring the 
machine and the services [21].
ADDRESS BOOKPress this button to access the 
machines address book and 
manage contacts and contact 
lists.
For more information, consult 
the section Address book [69].
PAPERUse this menu to check or 
specify paper formats and types 
loaded in the machines paper 
trays.
For more information, consult 
the section Paper settings 
[23].
CONSUMABLESThis utility allows you to check 
the status of the machines 
consumables.
For more information, consult 
the section Consumable status 
[39].
STATUSThis menu includes the 
hardware and software 
information for the machine, for 
use in the event of technical 
intervention.
For more information, consult 
the section Hardware and 
software information [39].
REPORTSThis menu allows you to access 
report printing (function guide, 
consumable status, activity 
counters, current settings, 
address book entries, existing 
user accounts, prints to be 
released, installed fonts and 
communications log).
SEND QUEUEThe emission queue contains all 
the documents that are awaiting 
emission and currently being 
sent (faxes, sent by the local 
network, etc.).
For more information, consult 
the sections Monitoring fax 
emissions [52] and Monitoring 
document emissions [67].
INTERNETThe administrator can configure 
the machine to connect to the 
internet via the telephone line.
This menu allows you to 
manually force a connection in 
order to:
ƒsend / receive emails;
ƒauthorise technical support to 
take control of the machine 
(see Remote reading and 
maintenance [37])
ButtonDescription
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3 -  Getting to know the machine
Monitoring of operations and 
communications in progress
The operations and communications in progress are 
displayed in the central frame of the home screen in the 
form of buttons.
Sending a fax is thus represented by a button labelled Fax 
emission, receiving a fax by a button labelled Fax 
reception, etc.
To help you identify the operations and communications 
in progress, the possible labels are as follows:
 
To check or consult the operation data, just press the 
corresponding button. A detailed description window is 
displayed on the screen. In the event of simultaneous 
actions, a selection list allows you to choose the operation 
you require.
Once the operation or communication is complete, the 
corresponding button disappears.
If a communication could not be completed and requires 
sending again, the button disappears but the emission 
request is reallocated to the emission queue for 
subsequent emission.
To cancel the operation in progress, press the   key. A 
confirmation message is displayed.
Warning and error messages
When there is a problem on the machine, a warning 
window is automatically displayed on the screen, with a 
detailed description of the problem encountered.
Depending on the gravity of the problem, you should act 
immediately to correct it (paper jam, empty paper tray, 
etc.), or confirm that you acknowledge the warning (toner 
nearly out).
If you ignore the message by closing the window or if the 
touch screen is not touched for several seconds, the 
warning or error window closes. However, it is recorded in 
the central frame of the home screen in the form of a 
button.
The label is used to rapidly identify the nature of the 
problem (e.g.: paper jam). A colour code is used to 
identify the gravity of the problem:
•red: a serious error has occurred, rendering one or 
more machine functions unusable. You must resolve 
the incident immediately (e.g.: paper jam, paper out, 
cover open, toner out).
•orange: a minor problem has occurred. You must re-
solve the incident as soon as possible (e.g.: toner 
nearly out).
To consult the warning message or error, just press the 
corresponding button. A detailed description window is 
displayed on the screen. IDENTIFICATIONThe administrator may restrict 
access to certain machine 
functions.
In this case, only authorised 
users can use the restricted 
functions after they have 
identified themselves correctly.
This menu allows you to access 
the options in your user account.
For more information, consult 
the section Logging in on the 
machine.
LabelAction in progress
COPYPhotocopy in progress.
FAX SCANDocument scanning in progress 
before fax emission.
PC SCANDocument scanning in progress 
before sending to a computer 
(Scan to PC function).
SENDING 
FAXFax emission in progress on the 
telephone line.
FAX 
RECEPTIONFax reception in progress on the 
telephone line.
SENDING 
MAILEmail emission in progress.
MAIL 
RECEPTIONEmail reception in progress.
PC PRINTDocument printing in progress 
sent from a computer.
FAX PRINTPrinting in progress of a fax or 
email received.
PRINT 
REPORTPrinting in progress automatically 
generated by the machine 
(emission report, communication 
log) or launched by a user from 
the machine menu (printing of 
function guide, address book, 
settings, etc.).
ButtonDescription
KEY SCANAnalysis in progress of the 
content of a USB key inserted in 
the machine.
LabelAction in progress
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3 -  Getting to know the machine
Inserting original documents
The instructions for inserting original documents are the 
same for copies, faxes or scanned documents.
Using the flatbed scanner
Accepted formats
The format of documents for scanning should respect the 
following conditions:
• Maximum length: 299 mm.
• Maximum width: 219 mm.
Inserting the document
1Open the cover of the flatbed scanner.
2Place your document with the side to be copied 
face down on the window respecting the indica-
tions around the window.
3Close the cover of the flatbed scanner.
Using the autofeed scanner
The autofeed scanner enables you to scan original 
documents comprising one or several sheets. You can 
place up to 70 sheets of 80 g/m² in the automatic feeder.
Accepted formats
A5, A4, Letter, Legal or any other format respecting the 
following conditions:
• Length between 140 mm and 358 mm.
• Width between 139 mm and 219 mm.
• Weight between 60 and 105 g/m².
Recommendations for use
• Do not load documents of different sizes or weights.
• Remove staples or paper clips before inserting docu-
ments in the automatic feeder.
• Do not insert the following types of documents:
– Creased or folded paper.
– Torn paper.
– Corrugated paperInserting the document
1Move the paper guides apart to the maximum.
2Insert your document in the automatic feeder, side 
to be copied facing upwards.
3Adjust the paper guides against the document.
4Set the limit stop on the output tray for scanned 
documents to the size of the original document.
Using the Multiple Scan option correctly
To meet your scanning needs, the Scan to functions 
allow you to add and group pages from several 
documents in the same emission.
Activating the Multiple Scan option is especially useful in 
the following cases:
• you are using the autofeed scanner and your docu-
ment is voluminous. The number of pages exceeds 
the capacity of the document feeder (70 pages 80 g/
m²), but you want the recipient to receive a single file.
• you are using the flatbed scanner and your document 
contains several pages that you want to scan one after 
the other so that the recipient receives a single file.
• you want to use the flatbed scanner and the autofeed 
scanner to scan different pages, but you want the re-
cipient to receive a single file.
Use the following table to know how to configure and use 
the Multiple Scan option.
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3 -  Getting to know the machine
 
Logging in on the machine
Depending on the machine configuration, access to 
functions may require logging in with a user code or by 
fingerprint reading. This information is defined in your 
user account by the machine administrator.
For your login information and user rights attributed to 
you, consult your machine administrator.
When a function (e.g.: copy, scan, etc.) or access to a 
function requires authorisation, a login screen is 
displayed.To login in under your user account:
• enter your 4-figure user code using the virtual key-
board or the keypad.
• if you have recorded your fingerprint in your user ac-
count (see Personalising your user account / 
fingerprint), place your reference finger on the finger-
print reader and slide it slowly downwards.
When identification is successful, the machine allows you 
to access the function requested or performs the action in 
progress.
If identification fails, the machine displays an explanatory 
message (insufficient rights, unknown account, etc.). In 
this case, consult your machine administrator to check the 
validity of your identification.
Logging in or out of your user account
When the use of or access to a function requires rights, 
the machine displays the identification screen. If the 
machine is unused for a certain time, defined by the 
security level in your user account, you are automatically 
logged out.
However, you may manually force the connection or 
disconnection from your user account.
To login manually:
1Press MENU.
2Press [OTHER COMMANDS] > IDENTIFICATION 
> LOGIN.
>The machine displays the identification screen.
To log out manually:
1Press MENU.
2Press [OTHER COMMANDS] > IDENTIFICATION 
> LOG OFF.
>The machine disconnects you from your user ac-
count.
SettingDescription
NOMultiple Scan deactivated.
The machine operates a single 
scanning operation.
Before sending, the machine checks 
for the presence of paper in the 
document feeder.
ƒIf a document is detected, the scan 
is launched from the autofeed 
scanner.
ƒIf no document is present in the 
document feeder, the scan is 
launched from the flatbed scanner.
Once the scan is complete, the 
machine sends the document.
YESMultiple Scan activated.
The machine allows you to repeat 
the scanning operations, and scan 
several groups of documents.
Before sending, the machine checks 
for the presence of paper in the 
document feeder.
ƒIf a document is detected, the scan 
is launched from the autofeed 
scanner.
ƒIf no document is present in the 
document feeder, the scan is 
launched from the flatbed scanner.
Once the scan is complete, a 
message is displayed asking you to 
accept or refuse scanning of 
additional pages.
1Recover the previously 
scanned document.
2Place the next document in the 
scanner of your choice.
3Accept the additional scan.
4Once the document scan is 
complete, refuse the scanning 
of additional pages.
The machine then sends the 
scanned document.
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3 -  Getting to know the machine
Personalising your user account / 
fingerprint
Your user account is created by the machine 
administrator, who will inform you of your 4-figure user 
code.
You can personalise some information:
 
To personalise your user information:
1Press MENU.
2Press [OTHER COMMANDS] > IDENTIFICATION 
> PERSON. DATA.
>The machine displays the identification screen.
3Enter your 4-figure user code using the virtual key-
board or the keypad.
>The consultable / customisable information in 
your user account appears on the screen.4To personalise your user account name, press 
NAME. Enter the name using the virtual keyboard. 
In the event of an error, use the   key to delete 
a character. Press OK to confirm.
5To enter your email address, press EMAIL 
ADDRESS Enter your email address using the vir-
tual keyboard. In the event of an error, use the 
 key to delete a character. Press OK to con-
firm.
6To enter your fingerprint, press FINGERPRINT 
Place the finger you will always use, your reference 
finger, on the fingerprint reader and slide it slowly 
downwards. The machine informs you when the 
option is successful.
>If you have entered your email address, the ma-
chine automatically sends you your fingerprint.
7When you have made the modifications, press 
MENU to return to the home screen.
InformationDescription
CodeThe 4-figure code for your user 
account. This code is unique and 
personal.
Note: only the administrator can 
modify the user code.
NameThis information is optional, and 
may be useful to rapidly identify 
your work, especially in the print 
queue.
Email 
AddressEnter your email address if you 
wish to receive your fingerprint by 
email. You may then send 
documents securely from your 
computer for printing by attaching 
your fingerprint (see Secure 
printing).
Each time your email is changed, 
the machine automatically sends 
you your fingerprint if it is 
recorded.
FingerprintThis action allows you to record 
the fingerprint of one of your 
fingers (reference finger), and use 
this identification method on the 
machine.
Note: you are free to use either 
your 4-figure user code or your 
fingerprint to identify you.
If you have entered your email 
address, the machine 
automatically sends you your 
fingerprint.
Each time your fingerprint is 
changed, the machine 
automatically sends you the 
updated fingerprint if you have 
entered your email address.
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