Konica Minolta bizhub 43 User Manual

							bizhub 43
- 41 -
5 -  Creating and managing user accounts
Creating and 
managing user 
accounts
By default, the machine is set to free access. The 
functions and configuration menus can be used by 
everyone with no access restrictions.
However, if you want to rationalize machine resources in 
your organization, you can activate management of user 
rights and create user accounts.
Thus, you can:
• reserve the use of certain costly functions (copying, 
scanning, fax emissions, etc.) to users;
• define monthly use quotas for each user (maximum 
number of photocopies, scans, fax emissions, etc.);
• monitor and assess the use of resources by means of 
monthly activity counters per user;
• delegate machine administration rights (access to 
configuration menus, management of user accounts, 
etc.) to certain users;
• preserve the confidentiality of faxes received by defin-
ing users authorised to view and print them.
A user account is characterized by a 4-figure user code, 
with a fingerprint if the user has recorded one. A restricted 
function can only be performed by entering a user code or 
reading a fingerprint. The machine authorises or prohibits 
the function requested by the user according to the rights 
allocated and the quotas defined in the user account.
Activating / Deactivating user rights 
management
When user rights management is deactivated, the 
machine functions are accessible by everyone with no 
access restrictions.
When user rights management is activated, the functions 
defined as restricted are only accessible to authorised 
user accounts.
The Admin user account is the machines default user 
account. This account has administrator rights and thus 
authorizes access to all machine functions, with no quota 
restrictions. Note, if you activate user rights management 
and limit access to all machine functions, without creating 
user accounts, the machine will only be able to be used 
by the Admin user account.
Therefore, in order to set up user rights management, you 
must:
1. activate user rights management
2. define the restricted functions
3. create user accounts
To activate / deactivate user rights management:
1Press the MENU key.2Select SETTINGS > [OTHER PARAMETERS] > 
RIGHTS MGT. > ACTIVATION.
3Press ADMINISTRATION. Select the required sta-
tus from the list. Press OK to confirm the new set-
ting.
>Activating user rights management makes the list 
of functions to restrict accessible. 
4Specify the functions whose access you want to re-
strict to authorised user accounts, using the follow-
ing table. Press OTHER COMMANDS to view all 
available functions.
 
FunctionDescription / Procedure
PRINTSelect the required status:
ƒNO: any person can print on the 
machine. No identification is re-
quired.
ƒYES: only authorised user ac-
counts can print on the ma-
chine. Authorised users must 
send their document for printing 
with their identification informa-
tion (secure printing). The ma-
chine cancels other print 
requests.
Press OK to confirm the new 
setting.
COPYSelect the required status:
ƒNO: any person can photocopy 
on the machine. No identifica-
tion is required.
ƒYES: only authorised user ac-
counts can photocopy on the 
machine, after logging in.
Press OK to confirm the new 
setting.
FAX 
TRANSMISSIONSelect the required status:
ƒNO: any person can send faxes 
from the machine. No identifica-
tion is required.
ƒYES: only authorised user ac-
counts can send faxes from the 
machine, after logging in.
Press OK to confirm the new 
setting.
Downloaded From ManualsPrinter.com Manuals 
						

							- 42 -
bizhub 43
5 -  Creating and managing user accounts
5When the settings are complete, press RIGHTS 
MGT. in the navigation path to return to the previ-
ous menu.
>You may now create user accounts and allocate 
rights and usage quotas.
Creating a user account
When user rights management is activated, you must 
have machine administration rights (by default, Admin 
user account) to create user accounts. You may create up 
to 49 user accounts.
To create a user account:
1Press the MENU key.
2Select SETTINGS > [OTHER PARAMETERS] > 
RIGHTS MGT. > CREATE USER.
>The list of properties of the new user account is 
displayed on the screen. Press OTHER 
COMMANDS to view all properties.
3Specify the properties of the user account using the 
following table. Press OK to confirm each property 
modified.
 
FAX RECEPTIONWhen automatic printing of 
received faxes is deactivated (see 
Secure printing of received faxes 
[28]), users wishing to recover 
a received fax saved in the 
memory must manually force 
printing from the print queue. You 
may restrict this right to 
authorised user accounts only.
Select the required status:
ƒNO: any person can view and 
print faxes received saved in 
the memory in the print queue. 
No identification is required.
ƒYES: only authorised user ac-
counts can view and print re-
ceived faxes saved in the 
memory in the print queue, after 
logging in.
Press OK to confirm the new 
setting.
SCANSelect the required status:
ƒNO: any person can scan and 
send documents using the 
SCAN function. No identifica-
tion is required.
ƒYES: only authorised users ac-
counts can scan and send doc-
uments using the SCAN 
function, after logging in.
Press OK to confirm the new 
setting.
FunctionDescription / ProcedureOwnershipDescription
CODE4-figure code generated by the 
machine. This code is unique 
and personal.
The administrator may modify 
the user code, and must inform 
the user.
SECURITY 
LEVELDefines the time period during 
which the user account remains 
active on the machine, before 
the user account is automatically 
logged off:
ƒLOW: identification of the user 
account remains active for 
180 seconds.
ƒMODERATE: identification of 
the user account remains ac-
tive for 60 seconds.
ƒHIGH: identification of the 
user account remains active 
for 15 seconds.
ƒABSOLUTE: the user must 
login each time a restricted 
function is used.
ADMINISTR. 
RIGHTAllocates machine 
administration rights to a user 
account.
WEB ACCESS 
RIGHTSAllocates the right to access the 
integrated website and remotely 
configure the machine to the 
user account.
B&W PRINT 
RIGHTSAllocates the right to print 
documents on the machine to 
the user account.
B&W COPY 
RIGHTSAllocates the right to photocopy 
documents on the machine to 
the user account.
FAX TRANSM. 
RIGHTSAllocates the right to send faxes 
from the machine to the user 
account.
FAX RECEPT. 
RIGHTSAllocates the right to view and 
print faxes received saved in the 
memory in the print queue to the 
user account.
SCAN RIGHTSAllocates the right to scan and 
send documents using the Scan 
to function to the user account.
B&W PRINT 
QUOTA Defines the maximum number of 
print outs that the user account 
is authorised to make per month 
(maximum 10000 pages).
B&W COPY 
QUOTADefines the maximum number of 
photocopies that the user 
account is authorised to make 
per month (maximum 10000 
pages).
Downloaded From ManualsPrinter.com Manuals 
						

							bizhub 43
- 43 -
5 -  Creating and managing user accounts
4Once the user account is created, press: 
>RIGHTS MGT. in the navigation path to return to 
the previous menu.
>MENU to return to the home screen.
The user account created can be used immediately. You 
may inform the user of his code.
Modifying a user account
Any modifications made to a user account take effect 
immediately.
To change the rights and quotas of a user account, 
proceed as follows:
Administrator rights
1Press the MENU key.
2Select SETTINGS > [OTHER PARAMETERS] > 
RIGHTS MGT. > DISPLAY/EDIT.
>The list of existing user accounts is displayed on 
the screen. Use the up and down arrows to view 
the whole list.
3Select the user account to modify and press OK.
4Make the required modifications. Use the proce-
dure for creating a user account for help in modify-
ing the required properties.
5Once the user account has been modified, press: 
>RIGHTS MGT. in the navigation path to return to 
the previous menu.
>MENU to return to the home screen.
Deleting a user account
Deleting a user account is immediate and leads to:• invalid identification (user code and fingerprint no 
longer recognized);
• deletion of secure prints in the print queue;
• deletion of usage counters.
The Admin user account cannot be deleted.
To delete a user account, proceed as follows:
Administrator rights
1Press the MENU key.
2Select SETTINGS > [OTHER PARAMETERS] > 
RIGHTS MGT. > DELETE USER.
>The list of existing user accounts is displayed on 
the screen. Use the up and down arrows to view 
the whole list.
3Select the user account to delete and press OK.
>The selected user account is deleted.
Printing the list of user accounts
For each user account on the machine, the print-out of the 
list of user accounts contains the following information:
• 4-figure user code
• personalised name of the user account
• the rights and usage quotas for machine functions
Administrator rights
To print out the list of user accounts:
1Press the MENU key.
2Select REPORTS > USER RIGHTS.
>The machine prints out the list of user accounts.
User account reports and usage 
counters
User rights management allows you to monitor and 
assess the use of the machines functions by means of 
monthly usage counters for each user.
The machine records usage counters for each existing 
user account:
• when user rights management is activated;
• only for restricted functions (whose use is not free).
At the end of each month, the machine generates a 
secure print-out under the Admin user account of a 
report containing the quotas and usage counters for each 
user account. usage counters are then reset to zero. FAX EMISS. 
QUOTA Defines the maximum number of 
faxes that the user account is 
authorised to send per month 
(maximum 10000 pages).
SCAN QUOTADefines the maximum number of 
scans that the user account is 
authorised to make per month 
(maximum 10000 pages).
Note
Only the user can specify his name, email 
address and record his fingerprint in his 
user account (see Personalising your user 
account / fingerprint [
20]).
Note
You must have machine administrator rights 
to access this function.
OwnershipDescription
Note
You must have machine administrator rights 
to access this function.
Note
You must have machine administrator rights 
to access this function.
Downloaded From ManualsPrinter.com Manuals 
						

							- 44 -
bizhub 43
5 -  Creating and managing user accounts
If you have administrator rights on the machine, you can 
perform the following operations at any time:
• print out an interim report
• send an interim report by email
• export an interim report
• reset the usage counters
Printing an interim report
Printing out an interim report does not affect monthly 
print-outs of the usage counters.
To print out an interim report of usage counters:
1Press the MENU key.
2Select SETTINGS > [OTHER PARAMETERS] > 
RIGHTS MGT. > COUNTERS.
3Press PRINT.
>The machine prints out the interim report for the us-
age counters.
Sending an interim report
Sending an interim report does not affect monthly print-
outs of the usage counters.
This action sends an interim report of usage counters by 
email to the Admin user account, on the condition that 
this user account specifies an email address.
To send an interim report of usage counters:
1Press the MENU key.
2Select SETTINGS > [OTHER PARAMETERS] > 
RIGHTS MGT. > COUNTERS.
3Press SEND.
>The machine sends the interim report of usage 
counters to the email address specified in the Admin 
user account.
Resetting the usage counters
This action resets the usage counters of all user accounts 
for the current month.
To reset the usage counters:
1Press the MENU key.
2Select SETTINGS > [OTHER PARAMETERS] > 
RIGHTS MGT. > COUNTERS.
3Press DELETE.
>The usage counters for the current month are reset to 
zero.
Note
If the Admin user account specifies an 
email address, the report is also sent by 
email.
Downloaded From ManualsPrinter.com Manuals 
						

							bizhub 43
- 45 -
6 -  Photocopying documents
Photocopying 
documents
Your machine allows you to make one or several 
photocopies.
You can also configure numerous settings to make 
photocopies according to your needs.
Choosing the photocopy options 
correctly
Binding
Binding means the way printed pages are bound together 
to make up a book. Two bindings are possible: long edges 
and short edges.
Long edge binding
The pages are printed to be bound on the left margin and 
turned from right to left.
Short edge binding
The pages are printed to be bound at the top and turned 
from bottom to top.
Mosaic copy
Mosaic copying allows several pages to be photocopied 
on 1 page. The possible combinations are WITHOUT (1 -
> 1), 2 -> 1 or 4 -> 1.This mode is only available for the autofeed scanner.
Poster copy
Poster mode allows one page to be photocopied onto 
several pages. The possible combinations are WITHOUT 
(1 -> 1), 1 -> 4 or 1 -> 9.
This mode is only available for the flatbed scanner.
Downloaded From ManualsPrinter.com Manuals 
						

							- 46 -
bizhub 43
6 -  Photocopying documents
Zoom
The zoom parameter is used to enlarge or reduce the 
original document. The zoom value is between 25% and 
400%.
The configuration of this function depends on two 
parameters, SCALE and ZOOM. The following table 
summarizes the possibilities available according to the 
defined values:
 
Simple photocopy
In this case, the default settings are applied.Cancelling an operation
1Insert the document to photocopy (see section 
Inserting original documents [18]).
2Press the COPY key.
3Enter the number of copies required and press OK.
4Press   to photocopy the document.
User rights
Duplex photocopying
Cancelling an operation
1Insert the document to photocopy (see section 
Inserting original documents [18]).
2Press the COPY key.
3Enter the number of copies required and press OK.>The first settings appear on the screen. Use 
OTHER PARAMETERS to access all available 
settings.
4Press DUPLEX.
5Select the required option from the list. Press OK to 
confirm.
 
6To change the binding type, press BINDING 
EDGE. Select the required option from the list (see 
section Binding [45]). Press OK to confirm.
7Press   to photocopy the document.
User rights
Photocopy with toner saving
TONER SAVE mode is used to reduce the quantity of 
toner consumed on the page and thus reduce printing 
costs.
When using this mode, the consumption of toner is 
reduced and the print is lighter.
Cancelling an operation
1Insert the document to photocopy (see section 
Inserting original documents [18]).
2Press the COPY key.
3Enter the number of copies required and press OK.
4Press TONER SAVE.
5Select the required status from the list.
6Press OK to confirm the new setting.
7Press   to photocopy the document.
SCALEZOOM
1:1Inactive
ZOOMThe zoom value is defined in the 
ZOOM parameter. This value 
can be entered or selected from 
the list of predefined values.
FORMAT 
CONVERS.Scaling is automatic depending 
on the paper formats defined in 
the SCAN FORMAT and 
PRINTED PAPER parameters.
Note
You may cancel an operation at any time by 
pressing .
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
You may cancel an operation at any time by 
pressing .
Duplex modeDescription
DUPLEX -> 
DUPLEXinput document duplex 
output document duplex
FRONT -> 
DUPLEXinput document reverse side only
output document duplex
DUPLEX -> 
FRONTinput document duplex 
output document reverse side 
only
FRONT -> 
FRONTinput document reverse side only
output document reverse side 
only
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
You may cancel an operation at any time by 
pressing .
Downloaded From ManualsPrinter.com Manuals 
						

							bizhub 43
- 47 -
6 -  Photocopying documents
User rights
Elaborated photocopy
Elaborated copies are used to set specific settings for the 
current photocopy.
1Insert the document to photocopy (see section 
Inserting original documents [18]).
2Press the COPY key.
3Enter the number of copies required and press OK.
>The first settings appear on the screen. Use 
OTHER PARAMETERS to access all available 
settings.
4To change the resolution, press QUALITY. Select 
the resolution the best suited to your document 
from the options available and press OK to confirm.
 
5To change the contrast, press CONTRAST. Select 
the most suitable contrast for your document from 
the available options. Press OK to confirm.
6To change the luminosity, press BRIGHTNESS. 
Select the most suitable luminosity for your docu-
ment from the available options. Press OK to con-
firm.
7To activate / deactivate the collated copy option, 
press COLLATE COPY. Select the required op-
tion. Press OK to confirm.
 
8Press PAPER TYPE. Select the paper type used 
from the list. Press OK to confirm.
9To change the size of the photocopied document, 
press SCALE.
 
10To modify the analysis format, press SCAN 
FORMAT. Select the paper format of the original 
document in the list. Press OK to confirm.
11To define the output document format, press 
PRINTED PAPER. Select the required option in 
the list and press OK to confirm.
12To define the zoom to be applied, press ZOOM. 
Enter the required zoom value using the virtual key-
board or select a value from the predefined values 
in the list. Press OK to confirm.
13If you are using the autofeed scanner, you can mo-
saic print your documents. Press MOSAIC and se-
lect the required option from the list (see section 
Mosaic copy [45]). Press OK to confirm.
14If you are using the flatbed scanner, you can poster 
print your documents. Press BANNER and select 
the required option from the list (see section Poster 
copy [45]). Press OK to confirm.
15Press   to photocopy the document.
User rights
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Resolu-
tionDescription
SPEEDLow resolution.
NORMALResolution suited for documents with 
frames (magazines, cover pages, 
etc.). Use this resolution to prevent 
dithering problems.
TEXTResolution suitable for documents 
containing text.
TEXT AND 
IMAGEResolution suitable for documents 
containing text and colour images.
PHOTOResolution suitable for documents 
containing colour images, 
photographs.
Collated 
copy op-
tion
Description
YESThe printer collates the copies of the 
original document.
E.g.: If you make three copies of a 
10-page document, the document is 
copied three times from page 1 to 10.
NOThe printer does not collate the 
copies of the original document.
E.g.: If you make three copies of a 
10-page document, page 1 is copied 
three times, then page 2, then page 
3 and so on.
OptionDescription
1:1The document is printed in scale 
1.
ZOOMWhen this option is activated, the 
value defined in the ZOOM 
parameter is taken into account.
FORMAT 
CONVERS.Scaling is automatic depending 
on the paper formats defined in 
the SCAN FORMAT and 
PRINTED PAPER parameters.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Collated 
copy op-
tion
Description
Downloaded From ManualsPrinter.com Manuals 
						

							- 48 -
bizhub 43
6 -  Photocopying documents
Identity card photocopy
Cancelling an operation
The IDENTITY CARD Copy function is used to copy both 
sides of an identity card or a document such as a drivers 
license on a sheet of A4 format (original document size 
< A5) or a sheet in Letter format (original document size 
< Statement).
The screen displays the instructions (when the original 
document should be placed, when the document should 
be turned over, etc.) and asks your confirmation to start 
the task.
1Press the COPY key.
2Enter the number of copies required and press OK.
>The first settings appear on the screen. Use 
OTHER PARAMETERS to access all available 
settings.
3Press IDENTITY CARD. Select the required status 
from the list. Press OK to confirm.
4To change the resolution, press QUALITY. Select 
the resolution the best suited to your document 
from the options available and press OK to confirm.
 
5To change the contrast, press CONTRAST. Select 
the most suitable contrast for your document from 
the available options. Press OK to confirm.
6To change the luminosity, press BRIGHTNESS. 
Select the most suitable luminosity for your docu-
ment from the available options. Press OK to con-
firm.
7Press PAPER TYPE. Select the paper type used 
from the list. Press OK to confirm.8Place your identity card or other official document 
against the flatbed scanner glass, as indicated be-
low:
9Press   to photocopy the document.
>The document is scanned.
10Turn the document over and press OK to confirm.
The machine prints out a copy of your document.
User rights
Note
You may cancel an operation at any time by 
pressing .
Resolu-
tionDescription
SPEEDLow resolution.
NORMALResolution suited for documents with 
frames (magazines, cover pages, 
etc.). Use this resolution to prevent 
dithering problems.
TEXTResolution suitable for documents 
containing text.
TEXT AND 
IMAGEResolution suitable for documents 
containing text and colour images.
PHOTOResolution suitable for documents 
containing colour images, 
photographs.
Note
For best results, select PHOTO resolution.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Downloaded From ManualsPrinter.com Manuals 
						

							bizhub 43
- 49 -
7 -  Faxing documents
Faxing 
documents
Sending faxes
Simple emission
Cancelling an operation
1Insert the document to fax (see section Inserting 
original documents [18]).
2Press the FAX key.
3Enter the number of the recipient using the virtual 
keyboard or the keypad or select the recipient as 
follows:
 
4To add other recipients, press   and specify the 
second recipient (see previous step). Repeat the 
operation for each recipient to add (maximum 10 
contacts or lists of contacts).
5Press   to send the document.
User rights
Elaborate emission
Cancelling an operation
1Insert the document to fax (see section Inserting 
original documents [18]).
2Press the FAX key.
3Enter the number of the recipient using the virtual 
keyboard or select the recipient as follows:
Note
You may cancel an operation at any time by 
pressing .
To select a recipi-
ent...then...
from the address 
bookIn the data field Address 
book, press   then:
ƒSelect the contact or list of 
contacts required from the 
address book entries. Use 
the up and down arrows to 
view all entries in the ad-
dress book.
OR
ƒEnter the first few letters of 
the name of your corre-
spondent using the virtual 
keyboard, and add letters 
until the full name of the re-
quired correspondent is 
displayed.
OR
ƒEnter the figures of short 
number of your corre-
spondent using the virtual 
keyboard or the keypad un-
til the full name of the re-
quired correspondent is 
displayed.
from the 10 last 
recipients saved.Press .
Select the required recipient. 
Use the up and down arrows 
to view all recipients in the 
memory.
Note
You can delete the last recipient entered by 
pressing the   key. Repeat this until the 
first recipient entered if you want to delete 
all.
Note
You can view the recipient(s) entered by 
pressing OTHER PARAMETERS.
Note
If you are using the flatbed scanner, you can 
scan more than one page. Place the next 
page on the scanner, select NEXT. Select 
SEND when all pages have been scanned.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Note
You may cancel an operation at any time by 
pressing .
Downloaded From ManualsPrinter.com Manuals 
						

							- 50 -
bizhub 43
7 -  Faxing documents
 
4To add other recipients, press   and specify the 
second recipient (see previous step). Repeat the 
operation for each recipient to add (maximum 10 
contacts or lists of contacts)..
5Press OTHER PARAMETERS to access the pa-
rameters you want to change
6To change the resolution, press QUALITY. Select 
the resolution the best suited to your document 
from the options available and press OK to confirm.
 
7To change the contrast, press CONTRAST. Select 
the most suitable contrast for your document from 
the available options. Press OK to confirm.
8If you use the autofeed scanner and your document 
is double-sided, press DUPLEX to activate / deac-
tivate double-sided scanning of the document. Se-
lect the required option from the list. Press OK to 
confirm.
9To specify the number of pages in the document 
before sending, press NUMBER OF PAGES. Enter 
the number of pages using the virtual keyboard or 
the number pad. Press OK to confirm.
10To activate / deactivate the Multiple Scan option, 
press MULTIPLE SCAN. Select the option YES to 
activate or NO to deactivate it (see Using the 
Multiple Scan option correctly [18]). Press OK to 
confirm.
11Press   to send the document.
User rights
Deferred emission
This function allows you to send a document later.
To plan a deferred emission:
To select a recipi-
ent...then...
from the address 
bookIn the data field Address 
book, press   then:
ƒSelect the contact or list of 
contacts required from the 
address book entries. Use 
the up and down arrows to 
view all entries in the ad-
dress book.
OR
ƒEnter the first few letters of 
the name of your corre-
spondent using the virtual 
keyboard, and add letters 
until the full name of the re-
quired correspondent is 
displayed.
OR
ƒEnter the figures of short 
number of your corre-
spondent using the virtual 
keyboard or the keypad un-
til the full name of the re-
quired correspondent is 
displayed.
from the 10 last 
recipients saved.Press .
Select the required recipient. 
Use the up and down arrows 
to view all recipients in the 
memory.
Note
You can delete the last recipient entered by 
pressing the   key. Repeat this until the 
first recipient entered if you want to delete 
all.
Note
You can view the recipient(s) entered by 
pressing OTHER PARAMETERS.
QualityDescription
NORMALResolution suitable for good quality 
documents not containing drawings 
and/or small details.
FINEResolution suitable for documents 
containing drawings or small 
characters.
SUPER 
FINEResolution suitable for documents 
containing drawings (with fine lines) 
or very small characters (on the 
conditions that the receiving fax 
machine can process them).
PHOTOResolution suitable for documents 
containing colour images and/or 
photographs.
Note
If you are using the flatbed scanner, you can 
scan more than one page. Place the next 
page on the scanner, select NEXT. Select 
SEND when all pages have been scanned.
Note
Access to functions depends on your user 
rights. To know which rights you have, con-
sult your machine administrator.
Downloaded From ManualsPrinter.com Manuals