Konica Minolta 240f User Manual

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3.2 Advanced scan features3
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The limits on the files that can be attached with a single transmission are as follows:
Maximum of 10 files
Maximum of 20 MB total for the scanned data
3.2.11 Selecting the file format (File Format)
You can select the file format to save the file for the scanned document in.
Available file formats
-For monochrome scanning: TIFF, PDF, or encrypted PDF
-For color scanning: JPEG, PDF, or encrypted PDF
Encrypted PDF settings
When you have selected...

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4Select the file format.
%The selectable file formats differ according to the selected 
scan format (color or monochrome).
5If you selected encrypted PDF in step 4, press [PDF w/ Pass-
word] to change the encryption settings.
%Otherwise, proceed to step 8.
6Set the detailed encryption settings, as necessary.
7Press [Close].
8Press [Enter].
9Press [Close].
10Specify the destination, and press .
%For details on the procedure, refer to page 2-3. 
%If you...

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13To set a permissions password, enter the password and press 
[Enter].
%If you do not want to set a permissions password, press 
[Enter] without entering a password.
14Enter the password set in step 13 again, and press [Enter].
%If you did not enter a password in step 13, this screen is not displayed.
3.2.12 Receiving file path notification e-mail (Scan Path Notification)
You can receive e-mail regarding the location that the scanned document was saved...

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The notification e-mail is sent to the e-mail address registered in the user information. This function can only 
be used if an e-mail address is registered in the user information.
For details on registering user information, refer to Chapter 3, Registering Users in the User’s Guide Mes-
sage Board Operations.
3.2.13 Setting document categories (Category)
You can add a category name (document category) to the scanned document. Setting a document...

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Using a document category
1Load the document, and press .
2Press [Advanced].
3Press [Category].
4Press [List].
5Select the document category that you want to use.
6Edit the document category, as necessary, and press [Enter].
%For details on entering characters, refer to Chapter 2, En-
tering Characters in the Users Guide Administrator Oper-
ations.
%If you do not want to edit it, proceed to step 7.
7Press [Close].
8Specify the destination, and press ....

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3.2.14 Setting the hold time (Hold Time)
You can set the storage period (hold time) for documents saved in a box.
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This function can be used with Scan to Box.
You can set a storage period of 1 to 99 days, or unlimited. The day the data is saved is not included in the 
storage period. This means that if you set a storage period of one day, the data will be stored until the day 
after the data was saved.
1Load the document, and press .
2Press...

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3.2.15 Adding comments (Comments)
You can enter comments for documents saved in a box.
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This function can be used with Scan to Box.
1Load the document, and press .
2Press [Advanced].
3Press [Comments].
4Enter the comments, and press [Enter].
%Up to 1024 characters can be entered.
%Press [ViewText] to confirm the mail text that has been en-
tered. Press [Edit] to return to the entry screen.
%For details on entering characters, refer to Chapter 2, En-...

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3.2.16 Using DocIndex
The DocIndex feature allows you to create image data and metadata (data indicating the attributes and pro-
cessing method of the image file) in a single scan. The image data and metadata will be sent automatically 
to a network computer.
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Set DocIndex before using this function. For details, refer to Chapter 3, Message Board Administrator Set-
tings in the User’s Guide Message Board Operations.
Entering a tag (metadata) at the...

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5Confirm the entered values and press [Enter]
%If you want to correct a value, go back to the previous 
screen by pressing [Back].
6Press .
7Press [Yes] to scan another document using the tag settings 
in step 4.
%Press [No] to complete the operation or specify different 
tag settings.
%When you are logged in, the log out screen is displayed. 
Press [Yes] to log out.
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Scanning documents using a TWAIN box3
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3.3 Scanning documents using a TWAIN box
You can use application software that supports TWAIN devices to use this product as a scanner. The 
scanned documents are stored in a TWAIN box, and then imported by the application software.
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Install the TWAIN driver to the computer in advance. For details on installing the driver, refer to Chapter 3, 
Installing to Windows in the User’s Guide Print Operations.
You can also connect the computer...