HP Officejet Pro 8600 Premium User Manual

							Receive a fax
You can receive faxes automatically or manually. If you turn off the Auto Answer
option, you must receive faxes manually. If you turn on the  Auto Answer option (the
default setting), the printer  automatically answers inco ming calls and receives faxes
after the number of rings that are specified by the Rings to Answer setting. (The
default  Rings to Answer  setting is five rings.)
If you receive a Legal-size or larger fax and the printer is not currently set to use Legal-
size paper, the printer reduces the fax so that it fits on the paper that is loaded. If you
have disabled the  Automatic Reduction  feature, the printer prints the fax on two
pages.
NOTE: If you are copying a document when a fax arrives, the fax is stored in the
printer memory until the copyi ng finishes. This can reduce the number of fax pages
stored in memory.
•Receive a fax manually
•
Set up backup fax
•
Reprint received faxes from memory
•
Poll to re ceive a fax
•
Forward faxes to another number
•
Set the paper size for received faxes
•
Set automatic reduction for incoming faxes
•
Block unwanted fax numbers
•
Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac)
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax
while you are still connected. This is referred to as manual faxing. Use the instructions
in this section to receive a manual fax.
NOTE: You can pick up the handset to talk or listen for fax tones.
You can receive faxes manually  from a phone that is:
• Directly connected to the printer (on the 2-EXT port)
• On the same phone line, but not directly connected to the printer
To receive a fax manually
1. Make sure the printer is turned on and you have paper loaded in the main tray.
2. Remove any originals from  the document feeder tray.
3. Set the  Rings to Answer  setting to a high number to allow you to answer the
incoming call before the printer answers. Or, turn off the  Auto Answer setting so
that the printer does not automatically answer incoming calls.
Receive a fax 67
 
						

							4.If you are currently on the  phone with the sender, instruct the sender to press  Start
on their fax machine.
5. When you hear fax tones from a sending fax machine, do the following:
a. Touch  Fax, and then select  Start Black or Start Color .
b . After the printer begins to receive the fax, you can hang up the phone or remain
on the line. The phone line is silent during fax transmission.
Set up backup fax
Depending on your preference and security requirements, you can set up the printer to
store all the faxes it receives, only the faxes it receives while the printer is in an error
condition, or none of the faxes it receives.
The following backup fax modes are available:
On The default setting. When  Backup fax is On , the printer stores all
received faxes in memory. This enables you to reprint up to eight of the
most recently printed faxes if they are still saved in memory.
NOTE: When printer memory is low, it overwrites the oldest, printed
faxes as it receives new faxes. If the memory becomes full of unprinted
faxes, the printer stops answering incoming fax calls.
NOTE: If you receive a fax that is too large, such as a very detailed
color photo, it might not be stored in memory due to memory limitations.
On Error Only Causes the printer to store faxes in memory only if an error condition
exists that prevents the printer from printing the faxes (for example, if the
printer runs out of paper). Th e printer continues to store incoming faxes
as long as there is memory available. (If the memory becomes full, the
printer stops answering incoming fax calls.) When the error condition is
resolved, the faxes stored in memory print automatically, and then they
are deleted from memory.
Off Faxes are never stored in memory. For example, you might want to turn
off Backup fax  for security purposes. If an error condition occurs that
prevents the printer from printing (for example, the printer runs out of
paper), the printer stops answering incoming fax calls.
NOTE: If backup fax is enabled and you turn the printer off, all faxes stored in
memory are deleted, including any unprinted faxes that you might have received
while the printer was in an error condition. You must contact the senders to ask
them to resend any unprinted faxes. For a list of the faxes you have received, print
the  Fax Log . The Fax Log  is not deleted when the printer is turned off.
To set backup fax from  the printer control panel
1. Touch 
 (right arrow), and then select  Setup.
2. Touch  Fax Setup , and then select  Advanced Fax Setup .
3. Touch  Backup Fax Reception .
4. Touch  On, On Error Only , or Off.
Reprint received faxes from memory
If you set the  Backup fax mode to On, the received faxes are stored in memory,
whether the printer has an error condition or not.
Chapter 6
68 Fax
 
						

							NOTE:After the memory becomes full, the oldest, printed faxes are overwritten as
new faxes are received. If all the stored faxes are unprinted, the printer does not
receive any fax calls until you print or delete the  faxes from memory. You might
also want to dele te the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to eight of the most
recently printed faxes, if they  are still in memory. For example, you might need to
reprint your faxes if you lost the copy of your last printout.
To reprint faxes in memory from the printer control panel
1. Make sure you have paper loaded in the main tray.
2. Touch 
 (right arrow), and then select  Setup.
3. Touch  Tools or Fax Tools , and then select  Reprint Faxes in Memory .
The faxes are printed in  the reverse order from which th ey were received with the
most recently received fax printed first, and so on.
4. If you want to stop reprint ing the faxes in memory, touch 
 (Cancel button).
Poll to receive a fax
Polling allows the printer to ask another fax machine to send a fax that it has in its
queue. When you use the  Poll to Receive feature, the printer calls the designated fax
machine and requests the fax from  it. The designated fax machine must be set for
polling and have a fax ready to send.
NOTE: The printer does not support pol ling pass codes. Polling pass codes are
a security feature that require the receiving fax machine to provide a pass code to
the printer it is polling in order to receive the fax. Make sure the printer you are
polling does not have a pass code set up (or has not changed the default pass
code) or the printer  cannot receive the fax.
To set up poll to receive a fax from the printer control panel
1.Touch  Fax, and then select Fax Settings  or Other Methods .
2. Touch  Poll to Receive .
3. Enter the fax number of  the other fax machine.
4. Touch  Start Fax .
Forward faxes to another number
You can set up the printer  to forward your faxes to another  fax number. A received
color fax is forwarded in black and white.
HP recommends that you verify the number you are forwarding to is a working fax line.
Send a test fax to make sure the fax machine  is able to receive your forwarded faxes.
To forward faxes from the printer control panel
1. Touch  Setup.
2. Touch  Fax Settings  or Fax Setup , and then select  Advanced Fax Setup .
3. Touch  Fax Forwarding .
Receive a fax 69
 
						

							4.Touch  On (Print and Forward)  to print and forward the fax, or select  On
(Forward) to forward the fax.
NOTE: If the printer is not able to forward the fax to the designated fax
machine (for example, if it is not turned on), the printer prints the fax. If you set
up the printer to pri nt error reports for received faxes,  it also prints an error
report.
5. At the prompt, enter the number of the fax machine intended to receive the
forwarded faxes, and then touch  Done. Enter the required information for each of
the following prompts: start date, start time, end date, and end time.
6. Fax forwarding is  activated. Touch  OK to confirm.
If the printer loses power when fax forwardi ng is set up, it saves the fax forwarding
setting and phone number. When the power is restored to the printer, the fax
forwarding setting is still  On.
NOTE: You can cancel fax forwarding by selecting Off  from the Fax
Forwarding  menu.
Set the paper size for received faxes
You can select the paper size for received faxes. The paper size you select should
match what is loaded in your main tray. Faxes ca n be printed on Letter, A4, or Legal
paper only.
NOTE: If an incorrect paper size is loaded in the main tray when you receive
a fax, the fax does not print and an error message appears on the display. Load
Letter, A4, or Legal paper, and then touch  OK to print the fax.
To set the paper size for received faxes from the printer control panel
1. Touch 
 (right arrow), and then select  Setup.
2. Touch  Fax Setup , and then select  Basic Fax Setup .
3. Touch  Fax Paper Size , and then select an option.
Set automatic reduction for incoming faxes
The Automatic Reduction  setting determines what the printer does if it receives a fax
that is too large for the default paper size. This setting is turned on by default, so the
image of the incoming fax is reduced to fit on one page, if possible. If this feature is
turned off, information that does not fit on the first page is printed on a second page.
Automatic Reduction  is useful when you receive a Legal-size fax and Letter-size
paper is loaded in the main tray.
To set automatic reduction from the printer control panel
1. Touch 
 (right arrow), and then select  Setup.
2. Touch  Fax Setup , and then select  Advanced Fax Setup .
3. Touch  Automatic Reduction , and then select On or  Off.
Block unwanted fax numbers
If you subscribe to a caller  ID service through your phone provider, you can block
specific fax numbers so the printer does not print faxes receive d from those numbers.
Chapter 6
70 Fax
 
						

							When an incoming fax call is received, the printer compares the number to the list of
junk fax numbers to determine if the call should be blocked. If the number matches
a number in the blocked fax numbers list, the fax is not printed. (The maximum number
of fax numbers you can  block varies by model.)
NOTE:This feature is not supported in all countries/regions. If it is not supported
in your country/region,  Junk Fax Blocker does not appear in the  Fax Options or
Fax Settings  menu.
NOTE:If no phone numbers are added in the Caller ID list, it is assumed that you
are not subscribed to a Caller ID service.
•Add numbers to the junk fax list
•
Remove numbers from  the junk fax list
•
Print a Junk Fax Report
Add numbers to the junk fax list
You can block specific numbers by ad ding them to the junk fax list.
To add a number to the junk fax list
1. Touch  Setup.
2. Touch  Fax Setup , and then select  Basic Fax Setup .
3. Touch  Junk Fax Blocker .
4. A message appears stating  that Caller ID is required to block junk faxes. Touch  OK
to continue.
5. Touch  Add Numbers .
6. To select a fax number to block from the caller ID list, touch  Select from Caller ID
History .
- or -
To manually enter a fax number to block, touch  Enter new number.
7. After entering a fax number to block, touch  Done.
NOTE: Make sure you enter the fax number as it appears on the control-panel
display, and not the fax number that appears on the fax header of the received
fax, as these numbers can be different.
Remove numbers from the junk fax list
If you no longer want to block a fax number, you can remove a number from your junk
fax list.
To remove numbers from the list of junk fax numbers
1. Touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , and then touch  Basic Fax Setup .
3. Touch 
 (down arrow), and then touch  Junk Fax Blocker or Junk Fax Blocker
Setup .
4. Touch  Remove Numbers .
5. Touch the number you want to remove, and then touch  OK.
Receive a fax 71
 
						

							Print a Junk Fax Report
Use the following procedure to print a list of blocked junk fax numbers.
To print a Junk Fax Report
1. Touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , and then touch  Basic Fax Setup .
3. Touch 
 (down arrow), and then touch  Junk Fax Blocker.
4. Touch  Print Reports , and then touch  Junk Fax List.
Receive faxes to your c omputer using HP Digital Fax (Fax to PC and Fax to Mac)
If the printer is connected  to your computer with a USB  cable, you can use HP Digital
Fax (Fax to PC and Fax to Mac) to  automatically receive faxes and save faxes directly
to your computer. With Fax  to PC and Fax to Mac, you can  store digital copies of your
faxes easily and also eliminate the hassl e of dealing with bulky paper files.
NOTE:If the printer is connected to a network using an Ethernet cable or
a wireless connection, you can use HP Digital Fax instead. For more information,
see 
HP Digital Solutions.
Received faxes are saved as TIFF (Tagg ed Image File Format). Once the fax is
received, you get an onscreen notification with a link to the folder where the fax is
saved.
The files are named in the following method: XXXX_YYYYYYYY_ZZZZZZ.tif, where
X is the sender's information, Y is the date,  and Z is the time that the fax was received.
NOTE:Fax to PC and Fax to  Mac are available for re ceiving black-and-white
faxes only. Color faxes are printed instead of being saved to the computer.
This section contains the following topics:
•
Fax to PC and Fax to  Mac requirements
•
Activate Fax to PC and Fax to Mac
•
Modify Fax to PC or Fax to Mac settings
Fax to PC and Fax to Mac requirements
• The administrator computer (the computer th at activated the Fax to PC or Fax to
Mac feature) must be on at all times. Only  one computer can act as the Fax to PC
or Fax to Mac administrator computer.
• The destination folder's computer or server must be on at all times. The destination computer must also be awake, faxes will not be saved if the computer is asleep or
in hibernate mode.
• Paper must be loaded in the input tray. for more information, see 
Load media.
Chapter 6
72 Fax
 
						

							Activate Fax to PC and Fax to Mac
On a computer running Windows, you can use the Digita l Fax Setup Wizard to activate
Fax to PC. On a Macintosh computer, you can use HP Utility.
To set up Fax to PC (Windows)
1. From the computer desktop, click  Start, select  Programs  or All Programs , select
the folder for your HP printer, and then select the option for your HP printer.
2. Double-click  Fax Actions, and then double-click  Digital Fax Setup Wizard .
3. Follow the onscreen instructions.
To set up Fax to Mac (Mac OS X)
1. Open HP Utility. For more information, see 
HP Utility (Mac OS X).
2. Click the  Applications  icon on the HP Utility toolbar.
3. Double-click  HP Setup Assistant , and then follow the onscreen instructions.
Modify Fax to PC or Fax to Mac settings
You can update the Fa x to PC settings from your computer  at any time from the Digital
Fax Setup Wizard. You  can update the Fax to Mac  settings from HP Utility.
You can turn off Fax to PC or Fax to Mac and disable printing faxes from the printer's
control panel.
To modify settings from the printer’s control panel
1. Touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , touch Basic Fax Setup , and then touch Fax to PC.
3. Select the setting that you want to change. You can change the following settings:
•View PC hostname : View the name of the computer that is set up to
administer Fax to PC or Fax to Mac.
• Turn Off : Turn off Fax to PC or Fax to Mac.
NOTE:Use the HP software on your computer to turn on Fax to PC or Fax
to Mac.
• Disable Fax Print : Choose this option to print faxes as they are received. If you
turn off printing, color faxes will still print.
To modify settings from the HP software (Windows)
1. From the computer desktop, click  Start, select  Programs  or All Programs , select
the folder for your HP printer, and then select the option for your HP printer.
2. Double-click  Fax Actions, and then double-click  Digital Fax Setup Wizard .
3. Follow the onscreen instructions.
To modify settings from the HP software (Mac OS X)
1. Open HP Utility. For more information, see 
HP Utility (Mac OS X).
2. Click the  Applications  on the HP Utility toolbar.
3. Double-click  HP Setup Assistant , and then follow the onscreen instructions.
Receive a fax 73
 
						

							Turn off Fax to PC or Fax to Mac
1.Touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , touch Basic Fax Setup , and then touch Fax to PC.
3. Touch  Turn Off .
Set up speed-dial entries
You can set up frequently used fax numbers as speed-dial entries. This lets you dial
those numbers quickly by using the printer’s control panel.
TIP:In addition to creating and managing speed-dial entries from the printer’s
control panel, you can also use tools available on your computer, such as the HP
software included with the printer and the printer’s embedded web server (EWS).
For more information, see 
Printer management tools.
This section contains the following topics:
•
Set up and change speed-dial entries
•
Set up and change group speed-dial entries
•
Delete speed-dial entries
•
Print a list of speed-dial entries
Set up and change speed-dial entries
You can store fax numbers as speed-dial entries.
To set up speed-dial entries
1. On the printer’s control panel, touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , and then select  Speed Dial Setup .
3. Touch  Add/Edit Speed Dial, and then touch an unused entry number.
4. Type the fax number, and then touch  Next.
NOTE: Be sure to include any pauses or other required numbers, such as an
area code, an access code for numbers outside a PBX system (usually a 9 or
0), or a long-distance prefix.
5. Type the name for th e speed-dial entry, and then touch Done.
To change speed-dial entries
1. On the printer’s control panel, touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , and then select  Speed Dial Setup .
3. Touch  Add/Edit Speed Dial, and then touch the speed-dial entry you want to
change.
Chapter 6
74 Fax
 
						

							4.If you want to change the fax number, type the new number, and then touch  Next.
NOTE: Be sure to include any pauses or other required numbers, such as an
area code, an access code for numbers outside a PBX system (usually a 9 or
0), or a long-distance prefix.
5. If you want to change the name of the speed-dial entry, type the new name, and
then touch  Done.
Set up and change group speed-dial entries
You can store groups of fax numbers as group speed-dial entries.
To set up group speed-dial entries
NOTE:  Before you can create a group speed-dial entry, you must have already
created at least one speed-dial entry.
1. On the printer’s control panel, touch  (right arrow), and then touch  Setup.
2. Touch  Fax Setup , and then select  Speed Dial Setup .
3. Touch  Group Speed Dial , and then touch an  unused entry number.
4. Touch the speed-dial entries you want to include in the group speed-dial entry, and
then touch  OK.
5. Type the name for th e speed-dial entry, and then touch Done.
To change group speed-dial entries
1. On the printer’s control panel, touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , and then select  Speed Dial Setup .
3. Select  Group Speed Dial , and then touch the entry you want to change.
4. If you want to add or remove speed-dial entries from the group, touch the speed-
dial entries you want to  include or those you wa nt to remove, and then touch  OK.
5. If you want to change the name of the group speed-dial, type the new name, and
then touch  Done.
Delete speed-dial entries
To delete speed-dial entries or group speed-dial entries, complete the following steps:
1.On the printer’s control panel, touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , and then touch  Speed Dial Setup.
3. Touch  Delete Speed Dial , touch the entry you want to delete, and then touch  Yes
to confirm.
NOTE:  Deleting a group speed-dial entry does not delete the individual
speed-dial entries.
Set up speed-dial entries 75
 
						

							Print a list of speed-dial entries
To print a list of all of the speed-dial entries that have been set up, complete the
following steps:
1.Load paper in the tray. For more information, see 
Load media.
2. On the printer’s control panel, touch 
 (right arrow), and then touch  Setup.
3. Touch  Fax Setup , and then touch  Speed Dial Setup.
4. Touch  Print Speed Dial List .
Change fax settings
After completing the steps in the getting started guide that came with the printer, use
the following steps to change the initial settings or to configure other options for faxing.
•
Configure the fax header
•
Set the answer  mode (Auto answer)
•
Set the number of rings before answering
•
Change the answer ring pattern for distinctive ring
•
Set the dial type
•
Set the redial options
•
Set the fax speed
•
Set the fax sound volume
Configure the fax header
The fax header prints your name and fax number on the top of every fax you send. HP
recommends that you set up the  fax header by using the HP software provided with the
printer. You can also set up the fax header from the printer control panel, as described
here.
NOTE: In some countries/regions, the fax header information is a legal
requirement.
To set or change  the fax header
1. Touch 
 (right arrow), and then touch  Setup.
2. Touch  Fax Setup , and then touch  Basic Fax Setup .
3. Touch  Fax Header .
4. Enter your personal or company name, and then touch  Done.
5. Enter your fax number,  and then touch Done.
Set the answer mode (Auto answer)
The answer mode determines whethe r the printer answers incoming calls.
• Turn on the  Auto Answer setting if you want the printer to answer faxes
automatically . The printer answers all  incoming calls and faxes.
• Turn off the  Auto Answer setting if you want to receive faxes  manually. You must
be available to respond in person to the in coming fax call or else the printer does
not receive faxes.
Chapter 6
76 Fax