HP Officejet Pro 8600 Premium User Manual

							Windows
1.Open the HP printer software.
2. Double–click  Fax Actions, and then double-click  Digital Fax Setup Wizard .
3. Follow the onscreen instructions.
NOTE: After you set up HP Digital Fax, you can use the printer’s embedded web
server (EWS) to edit HP Digital Fax settings. To open the EWS automatically, make
sure the  Launch embedded web server  when finished check box is selected on
the last screen of the Digital Fax Setup Wizard. When you click  Finish, the EWS is
displayed in your computer’s default web browser. For more information about the
embedded web server, see 
Embedded web server.
Mac OS X
1. Open HP Utility. For more information, see 
HP Utility (Mac OS X).
2. Click  Digital Fax Archive .
3. Follow the onscreen instructions.
4. After you have entered the required information, click  Save and Test to make sure
the link to the network folder is working correctly.
Embedded web server (EWS)
1. On the  Home tab, click  Fax to Email/Network Folder  in the Setup box.
2. Follow the onscreen instructions.
3. After you have entered the required information, click  Save and Test to make sure
the link to the network folder is working correctly.
Use the HP Digital Solutions
To use the HP Digital Solutions available with the printer, follow the appropriate
instructions.
Use HP Scan to Network Folder
1. Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. Touch  Scan, and then touch  Network Folder.
3. On the control-panel disp lay, select the name that corresponds to the folder you
want to use.
4. If prompted, enter the PIN.
5. Change any scan settings, and then touch  Start Scan.
NOTE:The connection might take some time, depending on network traffic and
connection speed.
Use Scan to Email
NOTE: Scan to Email is only  supported by HP Officejet Pro 8600 Plus and HP
Officejet Pro  8600 Premium.
Use the HP Digital Solutions 57
 
						

							1.Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. Touch  Scan, and then touch  Email.
3. On the control-panel  display, select the name  that corresponds to the Outgoing
Email Profile you want to use.
4. If prompted, enter the PIN.
5. Select the TO email address (the email recipient) or enter an email address.
6. Enter or change the SUBJEC T for the email message.
7. Change any scan settings, and then touch  Start Scan.
NOTE:The connection might take some time, depending on network traffic and
connection speed.
Use HP Digital Fax
After you set up HP Digital Fax, any black-and-white faxes that you receive print, by
default, and then are saved to the designated destination—either the network folder or
email address that you have specified:
• If you are using Fax to Network Folder, this process happens in the background. HP Digital Fax does not notify you when faxes are saved to the network folder.
• If you are using Fax to Email and if your email application is set to notify you when new email messages arrive in your inbox, you can see when new faxes arrive.
NOTE: Fax to Email is only supported by HP Officejet Pro 8600 Plus and HP
Officejet Pro  8600 Premium.
Chapter 4
58 HP Digital Solutions
 
						

							5Copy
You can produce high-quality color and grayscale copies on a variety of paper types
and sizes.
NOTE:If you are copying a document when a fax arrives, the fax is stored in the
printer's memory until the copying finishes. This can reduce the number of fax
pages stored in memory.
This section contains the following topics:
•
Copy documents
•
Change copy settings
Copy documents
You can make quality copies from the printer control panel.
To copy documents
1. Make sure you have pa per loaded in the main tray. For more information, see 
Load
media.
2. Place your original face down on the sca nner glass or face up in the ADF. For more
information, see 
Load an original on the scanner glass or Load an original in the
automatic docum ent feeder (ADF).
NOTE:If you are copying a photo, place the photo on the scanner glass face
down, as shown on the icon on the edge of the scanner glass.
3. Touch  Copy.
4. Change any additional settings. For more information, see 
Change copy settings.
5. To start the copy job, touch  Start Black or Start Color .
NOTE:If you have a color original, selecting Start Black  produces a black-
and-white copy of the color original, while selecting  Start Color produces a full-
color copy of t he color original.
Change copy settings
You can customize copy jobs using the various settings available from the printer's
control panel, including the following:
• Number of copies
• Copy paper size
• Copy paper type
• Copy speed or quality
• Lighter/Darker settings
• Resizing originals to fit on different paper sizes
Copy 59
 
						

							You can use these settings for single copy jobs, or you can save settings to be used as
defaults for future jobs.
To change copy settings for a single job
1.Touch  Copy.
2. Select the copy function settings you want to change.
3. Touch  Start Black  or Start Color .
To save the current  settings as defaults for future jobs
1. Touch  Copy.
2. Make any changes to the copy function settings, and then touch  Settings.
3. Touch 
 (down arrow), and then select Set As New Defaults .
4. Touch  Yes, change defaults , and then select Done.
Chapter 5
60 Copy
 
						

							6 Fax
You can use the printer to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly
and easily to frequently used numbers. From the printe r control panel, you can also set
a number of fax options, such as resolution and the co ntrast between lightness and
darkness on the faxes you send.
NOTE: Before you begin faxing, make sure you have set up the printer correctly
for faxing. You might have already done this  as part of the initial setup, by using
either the control panel or the HP software provided with the printer. You can verify
the fax is set up correctly by ru nning the fax setup test from the control panel. For
more information on  the fax test, see 
Test fax setup.
This section contains the following topics:
•
Send a fax
•
Receive a fax
•
Set up speed-dial entries
•
Change fax settings
•
Fax and digital phone services
•
Fax over Internet  Protocol
•
Use reports
Send a fax
You can send a fax in a variety of ways. Using the printer control panel, you can send
a black-and-white or color fax. You can also send a fax manually from an attached
phone. This allows you to speak with the recipient before sending the fax.
This section contains the following topics:
•
Send a standard fax
•
Send a standard fax from the computer
•
Send a fax manually from a phone
•
Send a fax using monitor dialing
•
Send a fax from memory
•
Schedule a fax to send later
•
Send a fax to multiple recipients
•
Send a fax in Error Correction Mode
Send a standard fax
You can easily send a single- or mul tiple-page black-and-white or color fax by using
the printer control panel.
NOTE: If you need printed  confirmation that your fa xes were successfully sent,
enable fax confirmation  before sending any faxes.
Fax 61
 
						

							TIP:You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
To send a standard fax from the printer control panel
1. Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. Touch  Fax.
3. Enter the fax number  by using the keypad.
TIP:To add a pause in the fax number you are entering, touch  * repeatedly,
until a dash ( -) appears on the display.
4. Touch  Start Black  or Start Color .
If the printer detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
TIP: If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Send a standard fax from the computer
You can send a document on your computer as a fax, without printing a copy and
faxing it from the printer.
NOTE: Faxes sent from your computer by this method use the printer’s fax
connection, not your Inter net connection or computer modem. Therefore, make
sure the printer is connected to a working telephone line and that the fax function is
set up and functioning correctly.
To use this feature, you must install the pri nter software using the installation program
provided on the HP software CD provided with the printer.
Windows
1. Open the document on your  computer that you want to fax.
2. On the  File menu in your softwar e application, click Print.
3. From the  Name list, select the  printer that has “fax” in the name.
4. To change settings (such as selecting to send the document as a black fax or
a color fax), click the button that opens the  Properties dialog box. Depending on
your software application, this button might be called  Properties, Options , Printer
Setup , Printer , or Preferences .
5. After you have changed any settings, click  OK.
6. Click  Print or OK .
7. Enter the fax number and other information for the recipient, change any further
settings for the fax, and then click  Send Fax. The printer begins dialing the fax
number and faxing the document.
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62 Fax
 
						

							Mac OS X
1.Open the document on your  computer that you want to fax.
2. From the  File menu in your software application, click  Print.
3. Select the printer that has  “(Fax)” in the name.
4. Select  Fax Information  from the pop-up menu.
NOTE:If you cannot find the pop-up men u, try clicking the blue disclosure
triangle next to the Printer selection .
5.Enter the fax number and other in formation in the boxes provided.
TIP:To send a color fax, select  Fax Options from the pop-up menu, and then
click  Color .
6.Select any other fax options you want, and then click  Fax to begin dialing the fax
number and faxing the document.
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient
before you send the fax. This is useful if you want to inform the recipient that you are
going to send them a fax before sending it. When you send a fax manually, you can
hear the dial tones, telephone prompts, or other sounds through the handset on your
telephone. This makes it easy  for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might
answer the phone, or the fax machine might take the call. If a person answers the
phone, you can speak with the recipient before sending the fax. If a fax machine
answers the call, you can send the fax directly to the fax machine when you hear the
fax tones from the receiving fax machine.
To send a fax manually from an extension phone
1. Load your original print-side down on the right-front corner of the glass or print-side
up in the ADF. For more information, see 
Load an original on the scanner glass or
Load an original in the automatic document feeder (ADF).
2. Touch  Fax.
3. Dial the number by using the keypad on the phone that is connected to the printer.
NOTE: Do not use the keypad on the control panel of the printer when
manually sending a fax. You must use the keypad on your phone to dial the
recipient's number.
Send a fax 63
 
						

							4.If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE: If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
5. When you are ready to send the fax, touch  Start Black or Start Color .
NOTE:If prompted, select  Send Fax.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press  Start on their fax machine a fter they hear fax tones.
The telephone line is silent while the fax  is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax transmission is complete.
Send a fax using  monitor dialing
Monitor dialing allows you to dial a number  from the printer control panel as you would
dial a regular telephone. When you send a fax using monitor dialing, you can hear the
dial tones, telephone prompts, or other sounds through the speakers on the printer.
This enables you to respond to prompts while dialing, as well as control the pace of
your dialing.
TIP: If you are using a calling card and do not enter your PIN fast enough, the
printer might start sending fax tones too soon and cause your PIN not to be
recognized by the call ing card service. If this is the case, you can create a speed
dial entry to store the PIN for your calling card. For more information, see 
Set up
speed-dial entries.
NOTE: Make sure the volume is turned on to hear a dial tone.
To send a fax using monitor  dialing from the printer control panel
1. Load your originals. For additional information, see 
Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2. Touch  Fax, and then touch Start Black  or Start Color .
If the printer detects an original loaded in the automatic document feeder, you hear
a dial tone.
3. When you hear the dial tone, enter the number by using the keypad on the printer
control panel.
4. Follow any prompts that might occur.
TIP: If you are using a calling card to send a fax and you have your calling
card PIN stored as a speed dial, when prompted to enter your PIN, touch
 (Speed Dial) to select the speed  dial entry where you have your PIN
stored.
Your fax is sent when the receiving fax machine answers.
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the  fax number you are trying to reach is busy or temporarily
Chapter 6
64 Fax
 
						

							unavailable. The printer scans the originals into memory and sends them once it is able
to connect to the receiving fax machine. After the printer scans the pages into memory,
you can immediately remove the originals from the document feeder tray or scanner
glass.
NOTE: You can only send a black-and-white fax from memory.
To send a fax from memory
1.Load your originals. For additional information, see 
Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2. Touch  Fax, and then touch Fax Options  or Fax Settings .
3. Touch  Scan and Fax .
4. Enter the fax number by  using the keypad, touch 
 (Speed Dial) to select
a speed dial, or touch 
 (Call History) to select  a previously dialed or received
number.
5. Touch  Start Fax .
The printer scans the origin als into memory and sends the  fax when the receiving
fax machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be  sent within the next 24 hours. This
enables you to send a black-and-white fax late in the evening, when phone lines are
not as busy or phone rates are lower, for example. The printer  automatically sends
your fax at the specified time.
You can only schedu le one fax to be sent at a ti me. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE: You can only send scheduled faxes in black-and-white.
To schedule a fax from the printer control panel
1.Load your originals. For additional information, see 
Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2. Touch  Fax, and then touch Fax Options  or Fax Settings .
3. Touch  Send Fax Later .
4. Enter the send time by using  the numeric keypad, touch AM or PM , and then select
Done .
5. Enter the fax number by  using the keypad, touch 
 (Speed Dial) to select
a speed dial, or touch 
 (Call History) to select  a previously dialed or received
number.
6. Touch  Start Fax .
The printer scans all pages and the scheduled time appears on the display. The fax
is sent at the scheduled time.
Send a fax 65
 
						

							To cancel a scheduled fax
1.Touch the  Send Fax Later  message on the display.
– OR –
Touch  Fax, and then select Fax Options  or Fax Settings .
2. Touch  Cancel Scheduled Fax .
Send a fax to multiple recipients
You can send a fax to multiple recipients  at once by grouping individual speed dial
entries into group speed dial entries.
To send a fax to multiple re cipients using group speed dial
1. Load your originals. For additional information, see 
Load an original on the scanner
glass or Load an original in the automatic document feeder (ADF).
2. Touch  Fax, touch 
 (Speed Dial), and then select the recipient group.
3. Touch  Start Black .
If the printer detects an original loaded in the automatic document feeder, it sends
the document to each number in the group speed dial entry.
NOTE: You can only use group speed dial entries to send faxes in black and
white, because of memory limitations. The printer scans the fax into memory
then dials the first numbe r. When a connection is ma de, it sends the fax and
dials the next number. If a number is busy  or not answering, the printer follows
the settings for  Busy Redial and No Answer Redial . If a connection cannot be
made, the next number is dialed and an error report is generated.
Send a fax in Error Correction Mode
Error Correction Mode  (ECM) prevents loss of data  due to poor phone lines by
detecting errors that occur during transmission and automatically requesting
retransmission of the erroneo us portion. Phone charges are  unaffected, or might even
be reduced, on good phone lines. On poor phone lines, ECM increases sending time
and phone charges, but sends the data much more reliably. The default setting is  On.
Turn ECM off only if it increases phone charges substantially, and if you can accept
poorer quality in exchang e for reduced charges.
Before turning the ECM setting off, consi der the following. If you turn ECM off:
• The quality and transmission speed of faxes you send and receive are affected.
•The  Fax Speed  is automatically set to  Medium.
• You can no longer send or receive faxes in color.
To change the ECM setting from the control panel
1. From the Home screen, touch 
 (right arrow), and then select  Setup.
2. Touch  Fax Setup  and then select Advanced Fax Setup .
3. Select  Error Correction Mode .
4. Select  On or Off .
Chapter 6
66 Fax