HP Officejet J6413 User Manual

							To insert a memory card
1.Turn the memory card so that the label faces up, and the contacts are facing the
device.
2.Insert the memory card into the corresponding memory card slot.
Print DPOF photos
Camera-selected photos are photos you marked for printing with your digital camera.
Depending on your camera, the camera might identify page layout, number of copies,
rotation, and other print settings.
The device supports the Digital Print Order Format (DPOF) file format 1.1, so you do
not have to reselect the photos to print.
When you print camera-selected photos, the device print settings do not apply; the
DPOF settings for page layout and number of copies override those of the device.
NOTE:Not all digital cameras enable you to tag your photos for printing. See the
documentation that came with your digital camera to see if your camera supports
DPOF file format 1.1.
To print camera-selected photos using the DPOF standard
1.Insert your memory card into the appropriate slot on the device.
2.When prompted, do one of the following:
• Press OK to print all DPOF-tagged photos.
The device prints all DPOF-tagged photos.
• Press the arrow keys to highlight No, and then press OK.
This bypasses DPOF printing.
View photos
You can view photos using the HP Photosmart Software.
This section contains the following topics:
•
View photos using your computer
View photos47
 
						

							View photos using your computer
You can view and edit photos using the HP Photosmart Software that came with your
device.
For more information, see the onscreen HP Photosmart Software Help.
Print an index sheet from the device control panel
NOTE:From the device, you can only access JPEG and TIFF image files. To
print other types of files, transfer the files from your memory card to your computer
and use the HP Photosmart Software.
To print an index sheet
1.Insert a memory card into the appropriate slot on the device.
2.Press the Photo Menu button.
3.Press the right arrow key repeatedly to select Index Sheet.
4.Press OK.
Save photos to your computer
After you take photos with your digital camera, you can print them immediately or save
them to your computer. To save the photos to your computer, remove the memory
card from your digital camera and insert it in the appropriate memory card slot on the
device.
To save photos
NOTE:Use these instructions only when you are using a network connection. If
you are using a USB connection, then a dialog box will automatically appear on the
computer when you insert the memory card in the device.
1.Insert a memory card into the appropriate slot on the device.
2.Press Photo Menu.
3.Press the arrow keys and select Photo Transfer, and then press OK.
4.Press the arrow keys and select Yes.
5.Press the arrow keys and select Transfer to computer, and then select the name
of your computer.
6.Follow the onscreen prompts on your computer to save the photos to your
computer.
Chapter 6
48 Work with memory devices 
 
						

							7
Fax
You can use the device to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly
and easily to frequently used numbers. From the device control panel, you can also
set a number of fax options, such as resolution and the contrast between lightness
and darkness on the faxes you send.
If the device is directly connected to a computer, you can use the HP photo and
imaging software to perform fax procedures that are not available from the device
control panel. For more information, see 
Use the HP photo and imaging software.
NOTE:Before you begin faxing, make sure you have set up the device properly
for faxing. You might have already done this as part of the initial setup, by using
either the device control panel or the software that came with the device. You can
verify the fax is set up correctly by running the fax setup test from the device
control panel. To run the fax test, press Setup, select Tools, select Run fax test,
and then press OK.
This section contains the following topics:
•
Send a fax
•
Receive a fax
•
Change fax settings
•
Fax over the Internet
•
Test fax setup
•
Use reports
•
Cancel a fax
Send a fax
You can send a fax in a variety of ways. Using the device control panel, you can send
a black-and-white or color fax. You can also send a fax manually from an attached
phone. This allows you to speak with the recipient before sending the fax.
This section contains the following topics:
•
Send a basic fax
•
Send a fax manually from a phone
•
Send a fax using monitor dialing
•
Send a fax from memory
•
Schedule a fax to send later
•
Send a fax to multiple recipients
•
Send a color original or photo fax
•
Change the fax resolution and Lighter / Darker settings
•
Send a fax in Error Correction Mode
Fax 49
 
						

							Send a basic fax
You can easily send a single- or multiple-page black-and-white fax by using the device
control panel.
NOTE:If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
TIP:You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
To send a basic fax from the device control panel
1.Load your originals. For additional information, see 
Load originals.
2.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
TIP:To add a pause in the fax number you are entering, press Redial/Pause,
or press the Symbols (*) button repeatedly, until a dash (-) appears on the
display.
3.Press START FAX Black.
If the device detects an original loaded in the automatic document feeder, it
sends the document to the number you entered.
TIP:If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient
before you send the fax. This is useful if you want to inform the recipient that you are
going to send them a fax before sending it. When you send a fax manually, you can
hear the dial tones, telephone prompts, or other sounds through the handset on your
telephone. This makes it easy for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might
answer the phone, or the fax machine might take the call. If a person answers the
phone, you can speak with the recipient before sending the fax. If a fax machine
answers the call, you can send the fax directly to the fax machine when you hear the
fax tones from the receiving fax machine.
To send a fax manually from a phone
1.Load your originals. For additional information, see 
Load originals.
2.Dial the number by using the keypad on the phone that is connected to the device.
NOTE:Do not use the keypad on the device control panel when manually
sending a fax. You must use the keypad on your phone to dial the recipients
number.
Chapter 7
50
Fax 
 
						

							3.If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE:If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4.When you are ready to send the fax, press START FAX Black or START FAX
Color.
NOTE:If prompted, select Send Fax, and then press START FAX Black or
START FAX Color again.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on
the line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the device control panel as you would
dial a regular telephone. When you send a fax using monitor dialing, you can hear the
dial tones, telephone prompts, or other sounds through the speakers on the device.
This enables you to respond to prompts while dialing, as well as control the pace of
your dialing.
TIP:If you do not enter your calling card PIN fast enough, the device might start
sending fax tones too soon and cause your PIN not to be recognized by the calling
card service. If this is the case, you can create a speed dial entry to store the PIN
for your calling card.
NOTE:Make sure the volume is turned on, or you will not hear a dial tone.
To send a fax using monitor dialing from the device control panel
1.Load your originals. For additional information, see 
Load originals.
2.Press START FAX Black or START FAX Color.
If the device detects an original loaded in the automatic document feeder, you will
hear a dial tone.
3.When you hear the dial tone, enter the number by using the keypad on the device
control panel.
4.Follow any prompts that might occur.
TIP:If you are using a calling card to send a fax and you have your calling
card PIN stored as a speed dial, when prompted to enter your PIN, press
Speed Dial or a one-touch speed dial button to select the speed dial entry
where you have your PIN stored.
Your fax is sent when the receiving fax machine answers.
Send a fax51
 
						

							Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
unavailable. The device scans the originals into memory and sends them once it is
able to connect to the receiving fax machine. After the device scans the pages into
memory, you can immediately remove the originals from the document feeder tray.
NOTE:You can only send a black-and-white fax from memory.
To send a fax from memory
1.Load your originals. For additional information, see 
Load originals.
2.In the Fax area, press Fax Menu.
The Enter Number prompt appears.
3.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4.In the Fax area, press Fax Menu repeatedly until How to Fax appears.
5.Press 
 until Scan & Fax appears, and then press OK.
6.Press START FAX Black.
The device scans the originals into memory and sends the fax when the receiving
fax machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This
enables you to send a black-and-white fax late in the evening, when phone lines are
not as busy or phone rates are lower, for example. The device automatically sends
your fax at the specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE:You can only send faxes in black and white due to memory limitations.
To schedule a fax from the device control panel
1.Load your originals. For additional information, see 
Load originals.
2.In the Fax area, press Fax Menu repeatedly until How to Fax appears.
3.Press 
 until Send Fax Later appears, and then press OK.
4.Enter the send time by using the numeric keypad, and then press OK. If prompted,
press 1 for AM, or 2 for PM.
5.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
6.Press START FAX Black.
The device scans all pages and the scheduled time appears on the display. The
fax is sent at the scheduled time.
Chapter 7
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Fax 
 
						

							To cancel a scheduled fax
1.In the Fax area, press Fax Menu repeatedly until How to Fax appears.
2.Press 
 until Send Fax Later appears, and then press OK.
If there is a fax already scheduled, the Cancel prompt appears on the display.
3.Press 1 to select Yes.
NOTE:You can also cancel the scheduled fax by pressing Cancel on the
device control panel when the scheduled time is visible on the display.
Send a fax to multiple recipients
This section contains the following topics:
•
Send a fax to multiple recipients from the device control panel
•
Send a fax to multiple recipients from the HP Photosmart Studio Software (Mac OS)
Send a fax to multiple recipients from the device control panel
You can send a fax to multiple recipients at once by grouping individual speed dial
entries into group speed dial entries.
To send a fax to multiple recipients using group speed dial
1.Load your originals. For additional information, see 
Load originals.
2.Press Speed Dial repeatedly, until the appropriate group speed dial entry appears.
TIP:You can also scroll through the speed dial entries by pressing  or , or
you can select a speed dial entry by entering its speed dial code using the
keypad on the device control panel.
3.Press START FAX Black.
If the device detects an original loaded in the automatic document feeder, it sends
the document to each number in the group speed dial entry.
NOTE:You can only use group speed dial entries to send faxes in black and
white, because of memory limitations. The device scans the fax into memory
then dials the first number. When a connection is made, it sends the fax and
dials the next number. If a number is busy or not answering, the device follows
the settings for Busy Redial and No Answer Redial. If a connection cannot be
made, the next number is dialed and an error report is generated.
Send a fax to multiple recipients from the HP Photosmart Studio Software (Mac
OS)
To send a fax to multiple recipients from the software
1.Load your originals. For additional information, see 
Load originals.
2.Select the HP Device Manager from the Dock.
The HP Device Manager window appears.
Send a fax53
 
						

							3.In the Devices pop-up menu, choose the HP All-in-One, and then double-click
Send Fax.
The Print dialog box opens.
4.From the Printer pop-up menu, choose the HP All-in-One (Fax).
5.From the pop-up menu, choose Fax Recipients.
6.Enter the recipient information, and then click Add to Recipients.
NOTE:You can also add recipients from the Phone Book or from the
Address Book. To select a recipient from the Address Book, click Open
Address Book, and then drag and drop the recipient to the Fax Recipients
area.
7.Continue to enter recipients, clicking Add to Recipients after each one, until all
the appropriate recipients are in the Recipient List.
8.Click Send Fax Now.
Send a color original or photo fax
You can fax a color original or photo from the device. If it determines that the
recipients fax machine only supports black-and-white faxes, the fax is sent in black
and white.
HP recommends that you use only color originals for color faxing.
To send a color original or photo fax from the device control panel
1.Load your originals. For additional information, see 
Load originals.
2.In the Fax area, press Fax Menu.
The Enter Number prompt appears.
3.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4.Press START FAX Color.
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
NOTE:If the recipients fax machine only supports black-and-white faxes, the
HP All-in-One automatically sends the fax in black and white. A message
appears after the fax has been sent indicating that the fax was sent in black
and white. Press OK to clear the message.
Change the fax resolution and Lighter / Darker settings
You can change the Resolution and Lighter / Darker settings for documents that you
are faxing.
NOTE:These settings do not affect copy settings. Copy resolution and lightness/
darkness are set independently from fax resolution and lightness/darkness. Also,
the settings that you change from the device control panel do not affect faxes you
send from your computer.
Chapter 7
54
Fax 
 
						

							This section contains the following topics:
•
Change the fax resolution
•
Change the Lighter / Darker setting
•
Set new default settings
Change the fax resolution
The Resolution setting affects the transmission speed and quality of faxed black-and-
white documents. If the receiving fax machine does not support the resolution you
have chosen, the HP All-in-One sends faxes at the highest resolution supported by the
receiving fax machine.
NOTE:You can only change the resolution for faxes that you are sending in black
and white. The device sends all color faxes using Fine resolution.
The following resolution settings are available for sending faxes: Fine, Very Fine,
Photo, and Standard.
•Fine: provides high-quality text suitable for faxing most documents. This is the
default setting. When sending faxes in color, the device always uses the Fine
setting.
•Very Fine: provides the best quality fax when you are faxing documents with very
fine detail. If you choose Very Fine, be aware that the faxing process takes longer
to complete and you can only send black-and-white faxes using this resolution. If
you send a color fax, it will be sent using Fine resolution instead.
•Photo: provides the best quality fax when sending photographs in black and white.
If you choose Photo, be aware that the faxing process takes longer to complete.
When faxing photographs in black and white, HP recommends that you choose
Photo.
•Standard: provides the fastest possible fax transmission with the lowest quality.
When you exit the Fax menu, this option returns to the default setting unless you set
your changes as the default.
To change the resolution from the device control panel
1.Load your originals. For additional information, see 
Load originals.
2.In the Fax area, press Fax Menu.
The Enter Number prompt appears.
3.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4.In the Fax area, press Fax Menu repeatedly until Resolution appears.
5.Press 
 to select a resolution setting, and then press OK.
6.Press START FAX Black.
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
Send a fax55
 
						

							Change the Lighter / Darker setting
You can change the contrast of a fax to be darker or lighter than the original. This
feature is useful if you are faxing a document that is faded, washed out, or
handwritten. You can darken the original by adjusting the contrast.
NOTE:The Lighter / Darker setting applies to black-and-white faxes only, not
color faxes.
When you exit the Fax menu, this option returns to the default setting unless you set
your changes as the default.
To change the Lighter / Darker setting from the device control panel
1.Load your originals. For additional information, see 
Load originals.
2.In the Fax area, press Fax Menu.
The Enter Number prompt appears.
3.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4.In the Fax area, press Fax Menu repeatedly until Lighter / Darker appears.
5.Press 
 to lighten the fax or press  to darken it, and then press OK.
The indicator moves to the left or right as you press an arrow button.
6.Press START FAX Black.
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
Set new default settings
You can change the default value for the Resolution and Lighter / Darker settings
through the device control panel.
To set new default settings from the device control panel
1.Make changes to the Resolution and Lighter / Darker settings.
2.In the Fax area, press Fax Menu repeatedly until Set New Defaults appears.
3.Press 
 until Yes appears, and then press OK.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due to poor phone lines by
detecting errors that occur during transmission and automatically requesting
retransmission of the erroneous portion. Phone charges are unaffected, or might even
be reduced, on good phone lines. On poor phone lines, ECM increases sending time
and phone charges, but sends the data much more reliably. The default setting is On.
Turn ECM off only if it increases phone charges substantially, and you can accept
poorer quality in exchange for reduced charges.
Before turning the ECM setting off, consider the following. If you turn ECM off
• The quality and transmission speed of faxes you send and receive are affected.
• The Fax Speed is automatically set to Medium.
• You will no longer be able to send or receive faxes in color.
Chapter 7
56
Fax