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HP OfficeJet J4660 User Manual

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    NOTE:To edit a scanned image, OCR software must be installed on your
    computer.
    •Edit a scanned photo or graphic
    •
    Edit a scanned document using optical character recognition (OCR) software
    Edit a scanned photo or graphic
    You can edit a scanned photo or graphic using the HP Photosmart Software. Use this
    software to adjust the brightness, contrast, color saturation, and more. You can also
    rotate the image using the HP Photosmart Software.
    For more information, see the onscreen HP Photosmart Software Help.
    Edit a scanned document using optical character recognition (OCR) software
    You can use OCR software to import scanned text into your preferred word-processing
    program for editing. This allows you to edit letters, newspaper clippings, and many
    other documents.
    You can specify the word-processing program  that you want to use for editing. If the
    word-processing icon is not present or active,  either you do not have word-processing
    software installed on your computer, or the scanner software did not recognize the
    program during the installation. See the onscreen Help for the HP photo and imaging
    software for information about how to create a link to the word-processing program.
    The OCR software does not support scanning colored text. Colored text is always
    converted to black-and-white text before being  sent to OCR. Thus, all text in the final
    document is in black and white, regardless of the original color.
    Because of the complexity of some word-processing programs and their interaction
    with the device, it is sometimes preferable to scan to Wordpad (a Windows
    accessory), and then cut and paste the text  into the preferred word-processing
    program.
    Change scan settings
    To change scan settings
    • HP Device Manager (Mac OS) : Launch HP Device Manager , click Information
    and Settings , and then select  Scan Preferences  from the drop-down list.
    • Windows : Open the device software, select  Settings, select Scan Settings and
    Preferences , then select from the available options and make your selections.
    Cancel a scan job
    To cancel a scan job, press  Cancel on the device control panel.
    Cancel a scan job 37
     
    						
    							
    5 Copy
    You can produce high-quality color and grayscale copies on a variety of paper types
    and sizes.
    NOTE:To make a copy, the HP All-in-One must be connected to a computer, the
    computer must be turned on and you must  be logged on, and the software must be
    installed and running. Also, the  HP Digital Imaging Monitor in the Windows
    Taskbar must be installed and turned on at all times.
    On a Macintosh computer, once the software is installed, it is always available
    when you turn on the computer.
    NOTE: If you are copying a document when a fax arrives, the fax is stored in the
    device memory until the copying finishes. This can reduce the number of fax pages
    stored in memory.
    This section contains the following topics:
    •
    Make copies
    •
    Cancel a copy job
    Make copies
    NOTE: To make a copy, the HP All-in-One must be connected to a computer, the
    computer must be turned on and you must  be logged on, and the software must be
    installed and running. Also, the  HP Digital Imaging Monitor in the Windows
    Taskbar must be installed and turned on at all times.
    On a Macintosh computer, once the software is installed, it is always available
    when you turn on the computer.
    To make a copy
    1. Make sure you have paper loaded in the main tray.
    2. Place your original face down on the scanner glass. For more information, see
    Load originals .
    3. Use the the left arrow 
     or the right arrow  to select one of the following functions:
    • PC Copy B&W : To select a black-and-white copy job.
    • PC Copy Color : To select a color copy job.
    NOTE:If you have a color original, selecting the  PC Copy B&W function
    produces a black-and-white copy of  the color original, while selecting the  PC
    Copy Color  function produces a full-color copy of the color original.
    4.Press  OK.
    5. Press  Start.
    38 Copy
     
    						
    							
    NOTE:If you are using a computer running Windows, the product makes one
    copy and launches the HP Copy software so you can make additional copies.
    If you are using a Macintosh computer, refer to your computer for a preview of your
    copy. If necessary, edit the preview image, then click  Accept and print your copies.
    Cancel a copy job
    To stop copying, press  Cancel on the device control panel.
    Cancel a copy job 39
     
    						
    							
    6Fax
    You can use the device to send and  receive faxes, including color faxes. You can
    schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly
    and easily to frequently used numbers. From  the device control panel, you can also
    set a number of fax options, such as resolution and the contrast between lightness
    and darkness on the faxes you send.
    If the device is directly connected to a computer, you can use the HP photo and
    imaging software to perform fax procedures that are not available from the device
    control panel. For more information, see 
    Use the HP photo and imaging software .
    NOTE: Before you begin faxing, make sure you  have set up the device properly
    for faxing. You might have already done this as part of the initial setup, by using
    either the control panel or the software that came with the device. You can verify
    the fax is set up correctly by running the fax setup test from the control panel. To
    run the fax test, press  Setup, select  Tools, select  Run fax test , and then press  OK.
    This section contains the following topics:
    •
    Send a fax
    •
    Receive a fax
    •
    Change fax settings
    •
    Fax over the Internet
    •
    Test fax setup
    •
    Use reports
    •
    Cancel a fax
    Send a fax
    You can send a fax in a variety of ways.  Using the device control panel, you can send
    a black-and-white or color fax. You  can also send a fax manually from an attached
    phone. This allows you to speak with the recipient before sending the fax.
    •
    Send a basic fax
    •
    Send a fax manually from a phone
    •
    Send a fax using monitor dialing
    •
    Send a fax from memory
    •
    Schedule a fax to send later
    •
    Send a fax to multiple recipients
    •
    Send a color original or photo fax
    •
    Change the fax resolution and Lighter / Darker settings
    •
    Send a fax in Error Correction Mode
    Send a basic fax
    You can easily send a single- or multiple-page black-and-white fax by using the device
    control panel.
    40 Fax
     
    						
    							
    NOTE:If you need printed confirmation that your faxes were successfully sent,
    enable fax confirmation  before sending any faxes.
    TIP:You can also send a fax manually from  a phone or by using monitor dialing.
    These features allow you to control the pace  of your dialing. They are also useful
    when you want to use a calling card to  charge the call and you have to respond to
    tone prompts while dialing.
    NOTE: The Speed Dial  and Redial  buttons are only available with the HP
    Officejet J4660 All-in-One.
    To send a basic fax from the device control panel
    1. Load your originals. For additional information, see 
    Load originals .
    2. Press the the left arrow 
     or the right arrow  to select  Fax B&W  or Fax Color ,
    and then press  OK.
    3. Enter the fax number by using the keypad, or by pressing  Speed Dial or Redial  to
    redial the last number dialed (HP Officejet J4660).
    TIP: To add a pause in the fax number you are entering, press  Redial, or
    press the  * button repeatedly, until a dash ( -) appears on the display.
    NOTE: After entering a number, you can select a fax number from the speed
    dial list. You can also select a number from  the speed dial list, and then enter a
    phone number after the number. You cannot enter a fax number that has more
    than 50 characters.
    4. Press  Start.
    If the device detects an original loaded in the automatic document feeder , it
    sends the document to the number you entered.
    TIP: If the recipient reports issues with the quality of the fax you sent, you can
    try changing the resolution or contrast of your fax.
    Send a fax manually from a phone
    Sending a fax manually allows you to make a phone call and talk with the recipient
    before you send the fax. This is useful if  you want to inform the recipient that you are
    going to send them a fax before sending it.  When you send a fax manually, you can
    hear the dial tones, telephone prompts, or other sounds through the handset on your
    telephone. This makes it easy for you to  use a calling card to send your fax.
    Depending on how the recipient has their fax machine set up, the recipient might
    answer the phone, or the fax machine might take the call. If a person answers the
    phone, you can speak with the recipient before sending the fax. If a fax machine
    answers the call, you can send the fax directly  to the fax machine when you hear the
    fax tones from the receiving fax machine.
    To send a fax manually from an extension phone
    1. Load your originals. For additional information, see 
    Load originals .
    2. Press the the left arrow 
     or the right arrow  to select  Fax B&W  or Fax Color ,
    and then press  OK.
    Send a fax 41
     
    						
    							
    3.Dial the number by using the keypad on the phone that is connected to the device.
    NOTE: Do not use the keypad on the control panel of the device when
    manually sending a fax. You must use the  keypad on your phone to dial the
    recipients number.
    TIP: To switch between  Fax B&W or Fax Color , press the  Back button.
    4.If the recipient answers the telephone, you can engage in a conversation before
    sending your fax.
    NOTE: If a fax machine answers the call, you will hear fax tones from the
    receiving fax machine. Proceed to the next step to transmit the fax.
    5. When you are ready to send the fax, press  Start.
    NOTE: If prompted, select  Send Fax, and then place the original in the ADF.
    If you were speaking with the recipient before sending the fax, inform the recipient
    that they should press  Start on their fax machine after they hear fax tones.
    The telephone line is silent while the fax  is transmitting. At this point, you can hang
    up the telephone. If you want to continue speaking with the recipient, remain on
    the line until the fax transmission is complete.
    To send a fax manually from a phone using the attached handset (HP Officejet
    J4660)
    1. Load your originals. For additional information, see 
    Load originals .
    2. Pick up the handset that is attached to the HP All-in-One and dial the number by
    using the keypad on the device control panel.
    TIP: To switch between  Fax B&W or Fax Color , press the  Back button.
    3.If the recipient answers the telephone, you can engage in a conversation before
    sending your fax.
    NOTE: If a fax machine answers the call, you will hear fax tones from the
    receiving fax machine. Proceed to the next step to transmit the fax.
    4. Press the the left arrow  or the right arrow  to select  Fax B&W  or Fax Color ,
    and then press  OK.
    5. When you are ready to send the fax, press  Start.
    NOTE: If prompted, select  Send Fax, and then press  Start again.
    If you were speaking with the recipient before sending the fax, inform the recipient
    that they should press Start on their  fax machine after they hear fax tones.
    The telephone line is silent while the fax  is transmitting. At this point, you can hang
    up the telephone. If you want to continue speaking with the recipient, remain on
    the line until the fax transmission is complete.
    NOTE: When sending a fax manually using the All-in-Ones handset, the
    Scan and Copy functions are not available.
    Chapter 6
    42 Fax
     
    						
    							
    Send a fax using monitor dialing
    Monitor dialing allows you to dial a number from the device control panel as you would
    dial a regular telephone. When you send a fax using monitor dialing, you can hear the
    dial tones, telephone prompts, or other sounds through the speakers on the device.
    This enables you to respond to prompts while dialing, as well as control the pace of
    your dialing.
    TIP: If you do not enter your calling card  PIN fast enough, the device might start
    sending fax tones too soon and cause your PIN not to be recognized by the calling
    card service. If this is the case, you can create a speed dial entry to store the PIN
    for your calling card.
    NOTE: Make sure the volume is turned on, or you will not hear a dial tone.
    To send a fax using monitor  dialing from the device control panel
    1. Load your originals. For additional information, see 
    Load an original in the
    automatic document feeder (ADF) .
    2. Press the the left arrow 
     or the right arrow  to select  Fax B&W  or Fax Color ,
    and then press  Start.
    If the device detects an original loaded in the automatic document feeder, you will
    hear a dial tone.
    3. When you hear the dial tone, enter the number by using the keypad on the device
    control panel.
    4. Follow any prompts that might occur.
    TIP: If you are using a calling card to  send a fax and you have your calling
    card PIN stored as a speed dial,  when prompted to enter your PIN, press
    Speed Dial  to select the speed dial entry where you have your PIN stored.
    Your fax is sent when the receiving fax machine answers.
    Send a fax from memory
    You can scan a black-and-white fax  into memory and then send the fax from memory.
    This feature is useful if the fax number you  are trying to reach is busy or temporarily
    unavailable. The device scans the originals into memory and sends them once it is
    able to connect to the receiving fax machine. After the device scans the pages into
    memory, you can immediately remove the originals from the document feeder tray.
    NOTE: You can only send a black-and-white fax from memory.
    To send a fax from memory
    1.Load your originals. For additional information, see 
    Load originals .
    2. Press the the left arrow 
     or the right arrow  to select  Fax B&W  or Fax Color ,
    and then press  OK.
    3. Enter the fax number by using the keypad, press  Speed Dial to select a speed
    dial, or press  Redial/Pause  to redial the last number dialed.
    4. Press the right arrow 
     until  Fax Method  appears, and then press  OK.
    Send a fax 43
     
    						
    							
    5.Press the right arrow  until  Scan & Fax  appears, and then press  OK.
    6. Press  Start.
    The device scans the originals into memory and sends the fax when the receiving
    fax machine is available.
    Schedule a fax to send later
    You can schedule a black-and-white fax  to be sent within the next 24 hours. This
    enables you to send a black-and-white  fax late in the evening, when phone lines are
    not as busy or phone rates are lower, for example. The device automatically sends
    your fax at the specified time.
    You can only schedule one fax to be sent  at a time. You can continue to send faxes
    normally, however, while a fax is scheduled.
    NOTE: You can only send faxes in black and white due to memory limitations.
    To schedule a fax from the device control panel
    1.Load your originals. For additional information, see 
    Load originals .
    2. Press the the left arrow 
     or the right arrow  to select  Fax B&W  or Fax Color ,
    and then press  OK.
    3. Press the right arrow 
     until  Fax Method  appears, and then press  OK.
    4. Press the right arrow 
     until  Send Fax Later  appears, and then press  OK.
    5. Enter the send time by using the numeric keypad, and then press  OK. If prompted,
    press  1 for  AM, or  2 for  PM.
    6. Enter the fax number by using the keypad, press  Speed Dial to select a speed
    dial, or press  Redial/Pause  to redial the last number dialed.
    7. Press  Start.
    The device scans all pages and the scheduled time appears on the display. The
    fax is sent at the scheduled time.
    To cancel a scheduled fax
    1. Press the the left arrow 
     or the right arrow  to select  Fax B&W  or Fax Color ,
    and then press  OK.
    2. Press the right arrow 
     until  Fax Method  appears, and then press  OK.
    3. Press the right arrow 
     until  Send Fax Later  appears, and then press  OK.
    If there is a fax already scheduled, the  Cancel prompt appears on the display.
    4. Press  1 to select  Yes.
    NOTE: You can also cancel the scheduled fax by pressing  Cancel on the
    device control panel when the scheduled time is visible on the display.
    Send a fax to multiple recipients
    This section contains the following topics:
    •
    Send a fax to multiple recipients from the device control panel
    Chapter 6
    44 Fax
     
    						
    							
    Send a fax to multiple recipients from the device control panel
    You can send a fax to multiple recipients at once by grouping individual speed dial
    entries into group speed dial entries.
    To send a fax to multiple recipients using group speed dial
    1.Load your originals. For additional information, see 
    Load originals .
    2. Press the the left arrow 
     or the right arrow  to select  Fax B&W , and then press
    OK .
    3. Press the the left arrow 
     or the right arrow  until the appropriate group speed
    dial entry appears.
    TIP: You can also select a speed dial entry by entering its speed dial code
    using the keypad on the device control panel or you can press the  Speed Dial
    button repeatedly (HP Officejet J4660 only).
    4. Press  Start.
    If the device detects an original loaded in the automatic document feeder, it sends
    the document to each number in the group speed dial entry.
    NOTE: You can only use group speed dial  entries to send faxes in black and
    white, because of memory limitations. The device scans the fax into memory
    then dials the first number. When a connection is made, it sends the fax and
    dials the next number. If a number is busy or not answering, the device follows
    the settings for  Busy Redial and No Answer Redial . If a connection cannot be
    made, the next number is dialed and an error report is generated.
    Send a color original or photo fax
    You can fax a color original or photo from the device. If it determines that the
    recipients fax machine only supports black-and-white faxes, the fax is sent in black
    and white.
    HP recommends that you use only color originals for color faxing.
    To send a color original or photo fax from the device control panel
    1. Load your originals. For additional information, see 
    Load originals .
    2. Press the the left arrow 
     or the right arrow  to select  Fax Color , and then press
    OK .
    3. Enter the fax number by using the keypad, press  Speed Dial to select a speed
    dial, or press  Redial/Pause  to redial the last number dialed.
    4. Press  Start.
    If the device detects an original loaded in the automatic document feeder, it sends
    the document to the number you entered.
    NOTE: If the recipients fax machine only supports black-and-white faxes, the
    HP All-in-One automatically sends the fax in black and white. A message
    appears after the fax has been sent indicating that the fax was sent in black
    and white. Press  OK to clear the message.
    Send a fax 45
     
    						
    							
    Change the fax resolution and Lighter / Darker settings
    You can change the Resolution and Lighter / Darker  settings for documents that you
    are faxing.
    NOTE: These settings do not affect copy settings. Copy quality and lightness/
    darkness are set independentl y from fax resolution and lightness/darkness. Also,
    the settings that you change from the device  control panel do not affect faxes you
    send from your computer.
    This section contains the following topics:
    •
    Change the fax resolution
    •
    Change the Lighter / Darker setting
    •
    Set new default settings
    Change the fax resolution
    The  Resolution  setting affects the transmission speed and quality of faxed black-and-
    white documents. If the receiving fax machine does not support the resolution you
    have chosen, the HP All-in-One sends faxes at the highest resolution supported by the
    receiving fax machine.
    NOTE: You can only change the resolution for  faxes that you are sending in black
    and white. The device sends all color faxes using  Fine resolution.
    The following resolution settings are available for sending faxes:  Fine, Very Fine ,
    Photo , and Standard .
    • Fine : provides high-quality text suitable for faxing most documents. This is the
    default setting. When sending faxes in color, the device always uses the  Fine
    setting.
    • Very Fine : provides the best quality fax when you are faxing documents with very
    fine detail. If you choose  Very Fine, be aware that the faxing process takes longer
    to complete and you can only send blac k-and-white faxes using this resolution. If
    you send a color fax, it will be sent using  Fine resolution instead.
    • Photo : provides the best quality fax when sending photographs in black and white.
    If you choose  Photo, be aware that the faxing process takes longer to complete.
    When faxing photographs in black and white, HP recommends that you choose
    Photo .
    • Standard : provides the fastest possible fax transmission with the lowest quality.
    When you exit the Fax menu, this option returns to the default setting unless you set
    your changes as the default.
    To change the resolution from the device control panel
    1. Load your originals. For additional information, see 
    Load originals .
    2. Press the the left arrow 
     or the right arrow  to select  Fax B&W , and then press
    OK .
    3. Enter the fax number by using the keypad, press  Speed Dial to select a speed
    dial, or press  Redial/Pause  to redial the last number dialed.
    4. Press the right arrow 
     until  Resolution  appears, and then press  OK.
    Chapter 6
    46
    Fax
     
    						
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