HP OfficeJet J4660 User Manual

							
Media(1) Left
margin(2) Right
margin(3) Top
margin(4) Bottom
margin*
U.S. Letter
U.S. Legal
A4
U.S. Executive
U.S. Statement
B5
A5
Cards
Custom-sized media
Photo media3.0 mm
(0.118
inches)3.0 mm
(0.118
inches)3.0 mm
(0.118 inches)3.0 mm
(0.118
inches)
Envelopes3.0 mm
(0.118
inches)3.0 mm
(0.118
inches)3.0 mm
(0.118 inches)14.3 mm
(0.563
inches)
* To achieve this margin setting on a computer running Windows, click the Advanced
tab in the print driver, and select  Minimize Margins.
Load media
This section provides instructions for loading media into the device.
To load main tray
1.Pull out the tray extender.
Load media 27
 
						

							
2.Insert the media print-side down along the right of the main tray. Make sure the
stack of media aligns with the right and back edges of the tray, and does not
exceed the line marking in the tray.
NOTE: Do not load paper while the device is printing.
3.Slide the media guides in the tray to adjust them for the media size that you have
loaded.
Print on special and custom-sized media
To print on special or custom-sized media (Windows)
1.Load the appropriate media. For more information, see 
Load media .
2. With a document open, click  Print on the  File menu, and then click  Setup,
Properties , or Preferences .
3. Click the  Paper/Features  tab.
4. Select the media size from the  Size is drop-down list.
To set a custom media size:
a . Click the  Custom button.
b . Type a name for the new custom size.
c . In the  Width and Height  boxes, type the dimensions, and then click  Save.
d . Click  OK twice to close the properties or preferences dialog box. Open the
dialog box again.
e . Select the new custom size.
5. To select the media type:
a. Click  More in the  Type is  drop-down list.
b . Click the desired media type, and then click  OK.
6. Select the media source from the  Source is drop-down list.
7. Change any other settings, and then click  OK.
8. Print your document.
To print on special or custom-sized media (Mac OS)
1. Load the appropriate media. For more information, see 
Load media .
2. On the  File menu, click  Page Setup.
Chapter 2
28 Use the device
 
						

							
3.Verify that the correct printer is selected.
4. Select the media size.
5. To set a custom media size:
a. Click  Manage Custom Sizes  in the Paper Size  pull-down menu.
b . Click  New and type a name for the size in the  Paper Size Name box.
c . In the  Width and Height  boxes, type the dimensions and set the margins, if
desired.
d . Click  Done or OK , and then click  Save.
6. On the  File menu, click  Page Setup, and then select the new custom size.
7. Click  OK.
8. On the  File menu, click  Print.
9. Open the  Paper Handling  panel.
10. Under  Destination Paper Size , click the Scale to fit paper size  button, and then
select the customized paper size.
11. Change any other desired settings, and then click  OK or Print .
Print borderless
Borderless printing lets you print to the edges of certain media types and a range of
standard media sizes.
NOTE: Open the file in a software application and assign the image size. Make
sure the size corresponds to the media size  on which you are printing the image.
You can also gain access to this feature from the  Printing Shortcuts tab. Open
the printer driver, select the  Printing Shortcuts tab, and select the printing
shortcut for this print job drop-down list.
NOTE: Borderless printing is not supported on plain media.
To print a borderless document (Windows)
1.Load the appropriate media. For more information, see 
Load media .
2. Open the file that you want to print.
3. From the application, open the print driver:
a. Click  File, and then click  Print.
b . Click  Properties  or Setup .
4. Click the  Paper/Quality  tab.
5. Select the media size from the  Size is drop-down list.
6. Select the  Borderless Printing  check box.
7. Select the media source from the  Source is drop-down list.
8. Select the media type from the  Type is drop-down list.
NOTE: Borderless printing is not supported on plain media.
Print borderless 29
 
						

							
9.If you are printing photos, select  Best from the  Print Quality  drop-down list.
Alternatively, select  Maximum dpi, which provides up to 4800 x 1200 optimized
dpi* for optimum print quality.
*Up to 4800 x 1200 optimized dpi for color printing and 1200 input dpi. This setting
might temporarily use a large amount of hard  disk space (400 MB or more) and will
print more slowly.
10. Change any other print settings, and then click  OK.
11. Print the document.
12. If you printed on photo media with a tear-off tab, remove the tab to make the
document completely borderless.
To print a borderless document (Mac OS)
1. Load the appropriate media. For more information, see 
Load media .
2. Open the file that you want to print.
3. Click  File, and then click  Page Setup.
4. Verify that the correct printer is selected.
5. Select the borderless media size, and then click  OK.
6. Click  File, and then click  Print.
7. Open the  Paper Type/Quality  panel.
8. Click the  Paper tab , and then select the media type from the  Paper type drop-
down list.
NOTE: Borderless printing is not supported on plain media.
9.If you are printing photos, select  Best from the  Quality drop-down list.
Alternatively, select  Maximum dpi, which provides up to 4800 x 1200 optimized
dpi*.
*Up to 4800 x 1200 optimized dpi for color printing and 1200 input dpi. This setting
might temporarily use a large amount of hard  disk space (400 MB or more) and will
print more slowly.
10. Select the media source. If you are printing on thick or photo media, select the
manual feed option.
11. Change any other print settings, and then click  Print.
12. If you printed on photo media with a tear-off tab, remove the tab to make the
document completely borderless.
Set up speed-dial entries
You can set up frequently used fax numbers as speed-dial entries. This lets you dial
those numbers quickly by using the device control panel.
•
Set up fax numbers as speed-dial entries or groups
•
Print and view a list of speed-dial entries
Chapter 2
30 Use the device
 
						

							
Set up fax numbers as speed-dial entries or groups
You can store fax numbers or groups of fax numbers as speed-dial entries. For
information about printing a list of the speed-dial entries that are set up, see 
Print and
view a list of speed-dial entries.
•
Set up speed-dial entries
•
Set up a speed-dial group
Set up speed-dial entries
• HP Solution Center (Windows) : Open the HP Solution Center and follow the
instructions in the onscreen Help.
• HP Device Manager (Mac OS) : Launch HP Device Manager , click Information
and Settings , and then select  Fax Speed Dial Settings  from the drop-down list.
• Device control panel : Press Setup, select the  Speed Dial  option, and then press
OK .
◦ To add or change an entry: Select  New Speed Dial or Group Speed Dial , and
then press the arrow keys to move to an unused entry number, or type a
number on the keypad. Type the fax number, and then press  OK. Include any
pauses or other required numbers, such as  an area code, an access code for
numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix.
Type the name, and then press  OK.
◦ To delete one entry or all entries: Select  Delete Speed Dial, press the arrow
keys to highlight the speed-dial entry that you want to delete, and then press  OK.
Set up a speed-dial group
If you send information to the same group of fax numbers on a regular basis, you can
set up a speed-dial entry for a group in order to simplify the task. The speed-dial entry
for a group can be associated with a  speed-dial button on the device control panel.
A group member must be a member of the  speed-dial list before you can add the
member to a speed-dial group. You can add up  to 20 fax numbers to each group (with
up to 50 characters for each fax number).
• HP Solution Center (Windows) : Open the HP Solution Center and follow the
instructions in the onscreen Help.
• HP Device Manager (Mac OS) : Launch HP Device Manager , click Information
and Settings , and then select  Fax Speed Dial Settings  from the drop-down list.
• Device control panel : Press the Setup button, select the  Speed Dial option, and
then press  OK.
◦ To add a group: Select  Group Speed Dial, select an unassigned speed-dial
entry, and then press  OK. Use the arrow keys to highlight a speed-dial entry,
and then press  OK to select it. Repeat this step to add additional speed-dial
entries to this group. When finished, exit the menu.
◦ To add entries to a group: Select  Group Speed Dial, select the group speed-
dial entry that you want to change, and then press  OK. Use the arrow keys to
highlight a speed-dial entry, and then press 
OK  to select it. Repeat this step to
add additional speed-dial entries to this group. When finished, exit the menu.
Set up speed-dial entries 31
 
						

							
◦To delete an entry from a group: Select  Group Speed Dial, select the group
speed-dial entry that you want to change, and then press  OK. Use the arrow
keys to highlight a speed-dial entry, and then press  OK to select it. Repeat this
step to remove additional speed-dial entries from this group. When finished,
exit the menu.
◦ To delete a group: Select  Delete Speed Dial, press the arrow keys to highlight
the speed-dial entry that you want to delete, and then press  OK.
Print and view a list of speed-dial entries
You can print or view a list of all of  the speed-dial entries that have been set up. Each
entry in the list contains the following information:
• Speed-dial number
• Name associated with the fax number or group of fax numbers
• For the fax speed-dial list, the fax number (or all of the fax numbers for a group)
View a list of speed-dial entries
• HP Device Manager (Mac OS) : Launch HP Device Manager , click Information
and Settings , and then select  Fax Speed Dial Settings  from the drop-down list.
• HP Solution Center (Windows) : Open the HP Solution Center and follow the
instructions in the onscreen Help.
Chapter 2
32 Use the device
 
						

							
3 Print
This section contains the following topics:
•
Change print settings
•
Cancel a print job
Change print settings
You can change print settings (such as paper  size or type) from an application or the
printer driver. Changes made from an application take precedence over changes
made from the printer driver. However, after the application is closed, the settings
return to the defaults configured in the driver.
NOTE: To set print settings for all print  jobs, make the changes in the printer
driver.
For more information about the features of the Windows printer driver, see the
online help for the driver. For more information about printing from a specific
application, see the documentation that came with the application.
•Change settings from an application for current jobs (Windows)
•
Change default settings for all future jobs (Windows)
•
Change settings (Mac OS)
Change settings from an application for current jobs (Windows)
To change the settings
1. Open the document that you want to print.
2. On the  File menu, click  Print, and then click  Setup, Properties , or Preferences .
(Specific options may vary depending on the application that you are using.)
3. Change the settings that you want, and then click  OK, Print , or a similar command.
Change default settings for all future jobs (Windows)
To change the settings
1.Click  Start, point to  Settings, and then click  Printers or Printers and Faxes .
- Or -
Click  Start, click  Control Panel , and then double-click  Printers.
2. Right-click the printer icon, and then click  Properties, Document Defaults , or
Printing Preferences .
3. Change the settings that you want, and then click  OK.
Print 33
 
						

							
Change settings (Mac OS)
To change the settings
1.On the  File menu, click  Page Setup.
2. Verify that the correct printer is selected.
3. Change the settings that you want (such as paper size), and then click  OK.
4. On the  File menu, click  Print to open the print driver.
5. Change the settings that you want (such as media type), and then click  OK or Print .
Cancel a print job
You can cancel a print job using one of the following methods.
Device control panel:  Press 
 (Cancel  button). This clears the job that the device is
currently processing. It does not affect jobs waiting to be processed.
Windows:  Double-click the printer icon that appears in the lower-right corner of the
computer screen. Select the print job, and then press the  Delete key on the keyboard.
Mac OS:  Open the  System Preferences  and select Printer & Faxes . Double-click the
printer in the  Printer Browser . Select the print job, click  Hold, and then click  Delete.
Chapter 3
34 Print
 
						

							
4 Scan
You can scan originals and send them to a variety of destinations, such as a folder on
the network or a program on a computer. You can use the device control panel, the
HP photo and imaging software, and TWAIN-compliant or WIA-compliant programs on
a computer.
Scan functions are only available after you install the software.
This section contains the following topics:
•
Scan an original
•
Scan from a TWAIN-compliant or a WIA-compliant program
•
Edit a scanned original
•
Change scan settings
•
Cancel a scan job
Scan an original
You can start a scan from a computer or from the device control panel. This section
explains how to scan from the device control panel only.
NOTE: You can also use the HP  Photosmart Software to scan an image,
including panorama images. Using this software, you can edit a scanned image
and create special projects using a scanned image. For information about how to
scan from the computer, and how to adjust, resize, rotate, crop, and sharpen your
scans, see the onscreen HP Photosmart Software Help that came with your
software.
To use the scan features, your device  and computer must be connected and turned
on. The printer software must also be installed  and running on your computer prior to
scanning. To verify that the printer software is running on a computer running
Windows, look for the device icon in the system tray at the lower-right side of the
screen, near the clock. To verify this on a computer using the Mac OS, open the HP
Device Manager, and click  Scan Picture. If a scanner is available, it will launch the HP
ScanPro application. If it is not available, a message appears to let you know that a
scanner was not found.
NOTE: Closing the  HP Digital Imaging Monitor  icon in your Windows system
tray can cause your device to lose some  of its scan functionality and result in the
No Connection  error message. If this happens, you can restore full functionality
by restarting your computer or by starting the HP Photosmart Software.
•Scan an original (direct connection)
Scan an original (direct connection)
Use the following steps if your device is  directly connected to a computer via a USB
cable.
When the scan is complete, the scanned document will be in the location you selected.
Scan 35
 
						

							
To scan from the HP photo and imaging software
1.On the computer, open the HP photo and imaging software. For more information,
see 
Use the HP photo and imaging software .
2. See the onscreen Help for further instructions.
To scan from the device control panel (direct connect)
1. Load the original. For more information, see 
Load originals .
2. Press the left arrow 
 or the right arrow  to select the  Scan function, and then
press  OK.
3. Press the right arrow 
 to select what to do with the scan, and then press  OK.
4. Press  Start.
Scan from a TWAIN-compliant or a WIA-compliant program
The device is TWAIN-complaint and WIA-compliant and works with programs that
support TWAIN-compliant and WIA-compliant scanning devices. While you are in a
TWAIN-compliant or WIA-compliant program, you can gain access to the scanning
feature and scan an image directly into the program.
TWAIN is supported in all Windows and Mac OS operating systems.
In Windows operating systems, WIA is supported only for Windows XP and Vista
direct connections. WIA is not supported for the Mac OS.
•
Scan from a TWAIN-compliant program
•
Scan from a WIA-compliant program
Scan from a TWAIN-compliant program
Generally, a software program is TWAIN-compliant if it has a command such as
Acquire , File Acquire , Scan , Import New Object , Insert from , or Scanner . If you
are unsure whether the program is compliant or you do not know what the command is
called, see the software program Help or documentation.
Start the scan from within the  TWAIN-compliant program. See the software program
Help or documentation for information about the commands and steps to use.
Scan from a WIA-compliant program
Generally, a software program is WIA-compliant if it has a command such as  Picture/
From Scanner or Camera  in the Insert or File  menu. If you are unsure whether the
program is compliant or you do not know what the command is called, see the
software program Help or documentation.
Start the scan from within the WIA-compliant  program. See the software program Help
or documentation for information about the commands and steps to use.
Edit a scanned original
You can edit a scanned image using the HP Photosmart Software. You can also edit a
scanned document by using your Optical Character Recognition (OCR) software.
Chapter 4
36 Scan