HP LaserJet M4345xs User Manual

							Home screen
The home screen provides access to the device features, and it indicates\
 the current status of the
device.
NOTEDepending on how the system administrator  has configured the device, the features
that appear on the home screen can vary.
1FeaturesDepending on how the system administrator has configured the device, the features that
appear in this area can include any of the following items:
● Copy
● Fax
● E-mail
● Secondary E-mail
● Network Folder
● Job Storage
● Workflow
● Supplies Status
● Administration
2Device status lineThe status line provides information about the overall device status. Various buttons appear
in this area, depending on the current status. For a description of each button that can
appear in the status line, see 
Buttons on the touchscreen
.
3Copy countThe copy count box indicates the number of copies that the device is set to make.
4Help buttonTouch the Help button to open the embedded help system.
5Scroll barTouch the up or down arrows on the scroll bar to see the complete list of available features.
6Sign OutTouch Sign Out  to sign out of the device if you have signed in for access to restricted
features. After you sign out, the device restores all options to the default settings.
7Network AddressTouch  Network Address  to find information about the network connection.
8 Date and time The current date and time appear here. The system administrator can select the format that
the device uses to show the date and time, for example 12-hour format or 24-hour format.
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							Buttons on the touchscreen
The status line on the touchscreen provides information about the status of the device. Various
buttons can appear in this area. The following table describes each button.
Home button . Touch the home button to go to the Home screen from any other screen.
Start button. Touch the Start button to begin the action for the feature that you are using. 
NOTEThe name of this button changes for each feature. For example, in the  Copy feature,
the button is named Start Copy.
Stop button . If the device is processing a print or fax job, the Stop button appears instead of the Start
button. Touch the Stop button to halt the current job. The device prompts you to cancel the job or to
resume it.
Error button . The error button appears whenever the device has an error that requires attention
before it can continue. Touch the error button to see a message that describes the error. The message
also has instructions for solving the problem.
Warning button . The warning button appears when the  device has a problem but can continue
functioning. Touch the warning button to see a message that describes the problem. The message
also has instructions for solving the problem.
Help button . Touch the help button to open the built-in online Help system. For more information, see
Control-panel help system.
Control-panel help system
The device has a built-in Help system that explains how to use each screen. \
To open the Help
system, touch the Help button (
) in the upper-right corner of the screen.
For some screens, the Help opens to a global menu where you can search for specific topics. You
can browse through the menu structure by touching the buttons in the menu.
For screens that contain settings for individual jobs, the Help opens to a topic that explains the
options for that screen.
If the device alerts you of an error or warning, touch the error (
) or warning () button to open a
message that describes the problem. The message also contains instructions to help solve the
problem.
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							Navigate the Administration menu
From the Home screen, touch Administration to open the menu structure. You might need to scroll to
the bottom of the Home screen to see this feature.
The Administration menu has several sub-menus, which are  listed on the left side of the screen.
Touch the name of a menu to expand the structure. A plus sign (+) next to a menu name means that
it contains sub-menus. Continue opening the structure until  you reach the option that you want to
configure. To return to the previous level, touch  Back.
To exit the Administration menu, touch the Home button (
) in the upper-left corner of the screen.
The device has built-in Help that explains each of  the features that are available through the menus.
Help is available for many menus on the right-hand side of the touchscre\
en. Or, to open the global
Help system, touch the Help button (
) in the upper-right corner of the screen.
The tables in the sections that follow indicate the overall structure of each menu.
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							Information menu
Use this menu to print information pages and reports that are stored internally on the device.
Table 2-1  Information menu
Menu itemSub-menu itemSub-menu itemValuesDescription
Configuration/Status
PagesAdministration
Menu Map Print (button)Shows the basic structure of the
Administration menu and current
administration settings.
Configuration Page Print (button)A set of configuration pages that show the
current device settings.
Supplies Status
Page Print (button)Shows the status of supplies such as
cartridges, maintenance kits, and staples.
Usage Page Print (button)Shows information about the number of
pages that have been printed on each
paper type and size.
File Directory Print (button)A directory page that contains information
for any mass-storage devices, such as
flash drives, memory cards, or hard disks,
that are installed in this device.
Fax ReportsFax Activity Log Print (button)Contains a list of the faxes that have been
sent from or received by this device.
Fax Call ReportFax Call ReportPrint (button)A detailed report of the last fax operation,
either sent or received.
 Thumbnail on ReportYes
No (default)Choose whether or not to include a
thumbnail of the first page of the fax on the
report.
 When to Print ReportNever auto print
Print after any fax job
Print after fax send jobs
Print after any fax error
Print after send errors only
Print after receive errors only
Billing Codes Report
 PrintA list of billing codes that have been used
for outgoing faxes. This report shows how
many sent faxes were billed to each code.
Blocked Fax List PrintA list of phone numbers that are blocked
from sending faxes to this device.
Speed Dial List PrintShows the speed dials that have been set
up for this device.
Sample Pages/Fonts PCL Font List PrintA list of printer control language (PCL) fonts
that are currently available on the device.
PS Font List  PrintA list of PostScript (PS) fonts that are
currently available on the device.
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							Default Job Options menu
Use this menu to define the default job options for each function. If the user does not specify the job
options when creating the job, the default options are used.
The Default Job Options menu contains the following sub-menus:
● Default Options for Originals
● Default Copy Options
● Default Fax Options
● Default E-mail Options
● Default Send To Folder Options
● Default Print Options
Default Options for Originals
Table 2-2
  Default Options for Originals menu
Menu itemValuesDescription
Paper SizeSelect a paper size from the list.Select the paper size that is most often used for copy or scan
originals.
Number of Sides1Select whether copy or scan originals are most often single-sided
or double-sided.
2
OrientationPortraitSelect the orientation that is most often used for copy or scan
originals. Select  Portrait if the short edge is at the top or select
Landscape  if the long edge is at the top.
Landscape
Optimize Text/PictureManually AdjustUse this setting to optimize the output for a particular type of
original. You can optimize the output  for text, pictures, or a mixture.
If you select  Manually Adjust , you can specify the mix of text and
pictures that will most often be used.
Text
Photograph
Darkness Select a value.
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							Default Copy Options
Table 2-3  Default Copy Options menu
Menu itemSub-menu itemValuesDescription
Number of Copies Type the number of
copies. The factory
default setting is 1.Set the default number of copies for a copy job.
Number of Sides 1
2Set the default number of sides for copies.
Staple/CollateStapleNone (default)
One left angledSet up options for stapling and collating sets of
copies.
If collation is selected, the device prints a complete
copy before starting on the next copy. If collation is
not selected, the device prints page 1 for all copies,
then page 2 for all copies, etc.
CollateOff
On  (default)
Image AdjustmentBackground CleanupAdjust the value within
the range.Increase the Background Cleanup  setting to remove
faint images from the background or to remove a
light background color.
SharpnessAdjust the value within
the range.Adjust the Sharpness  setting to clarify or soften the
image.
Output BinOutput BinSelect the default output bin, if applicable, for copies.
Paper PathFace-up (straightest path)
Face-down (correct order)Select the default paper path for copies.
Edge-To-Edge  Normal (recommended)
(default)
Edge-To-Edge OutputIf the original document is printed close to the edges,
use the Edge-To-Edge
 feature to avoid shadows that
can appear along the edges. Combine this feature
with the  Reduce/Enlarge  feature to ensure that the
entire page is printed on the copies.
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							Default Fax Options
Table 2-4  Fax Send menu
Menu itemSub-menu itemValuesDescription
Resolution Standard (100x200dpi)
(default)
Fine (200x200dpi)
Superfine (300x300dpi)Use this feature to set the resolution for sent
documents. Higher resolution images have more
dots per inch (dpi), so they show more detail. Lower
resolution images have fewer dots per inch and
show less detail, but the file size is smaller.
Image AdjustmentBackground CleanupAdjust the value within
the range.Increase the Background Cleanup  setting to remove
faint images from the background or to remove a
light background color.
SharpnessAdjust the value within
the range.Adjust the  Sharpness  setting to clarify or soften the
image.
Fax Header  Prepend
Overlay Use this feature to select the position of the fax
header on the page.
Select 
Prepend  to print the fax header above the fax
content and move the fax content down on the page.
Select  Overlay  to print the fax header over the top of
the fax content without moving the fax content down.
Using this option could prevent a single-page fax
from flowing onto another page.
Table 2-5   Fax Receive menu
Menu itemValuesDescription
Forward FaxFax Forwarding
Change PINTo forward received faxes to another fax device, select  Fax
Forwarding  and Custom. You can then type the number of the
other fax device into the  Fax Forwarding Number field. When you
select this menu item for the fist time, you are prompted to set up a
PIN. You will be prompted to enter that PIN every time you try to
use this menu. This is the same PIN that is used to access the Fax
Printing menu.
Stamp Received FaxesEnabled
Disabled  (default)Use this option to add the date, time, senders phone number, and
page number to each page of the faxes that this device receives.
Fit to PageEnabled
DisabledUse this feature to shrink faxes that are larger than Letter-size or
A4-size so that they can fit onto a Letter-size or A4-size page. If it
this feature set to  Disabled, faxes larger than Letter or A4 will be
flow across multiple pages.
Fax Paper TraySelect from the list of trays.Select the tray that holds the size and type of paper that you want
to use for incoming faxes.
Output Bin  Select the default output bin, if applicable, to use for faxes.
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							Default E-mail Options
Use this menu to set default options for e-mails that are sent from the device.
Menu itemValuesDescription
Document File TypePDF (default)
JPEG
TIFF
M-TIFFChoose the file format for the e-mail.
Output QualityHigh  (large file)
Medium  (default)
Low  (small file)Choosing higher quality for output increases the size of the
output file.
Resolution75 DPI
150 DPI (default)
200 DPI
300 DPIUse this feature to select the resolution. Use a lower setting
to create smaller files.
Color/BlackColor scan  (default)
Black/white scanSpecify whether the e-mail will be in black or in color.
TIFF Version TIFF 6.0 (default)
TIFF (Post 6.0) Use this feature to specify the TIFF version to use when
saving scanned files.
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							Default Send to Folder Options
Use this menu to set default options for scan jobs sent to the computer.
Menu itemValuesDescription
Color/BlackColor scan
Black/white scan (default)Specify whether the file will be in black or in color.
Document File TypePDF (default)
M-TIFF
TIFF
JPEGChoose the file format for the file.
TIFF versionTIFF 6.0  (default)
TIFF (post 6.0)Use this feature to specify the TIFF version to use when
saving scanned files.
Output QualityHigh  (large file)
Medium (default)
Low (small file)Choosing higher quality for output increases the size of the
output file.
Resolution 75 DPI
150 DPI (default)
200 DPI
300 DPI
400 DPI
600 DPI Use this feature to select the resolution. Use a lower setting
to create smaller files.
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							Default Print Options
Use this menu to set default options for jobs that are sent from a computer.
Table 2-6  Default Print Options menu
Menu itemSub-menu itemValuesDescription
Copies Per Job Type a value.Use this feature to set the default number of copies
for print jobs.
Default Paper Size (List of supported sizes.)Choose a paper size.
Default Custom Paper
SizeUnit of measureMillimeters
InchesConfigure the default paper size that is used when
the user selects  Custom as the paper size for a print
job.
X Dimension Configure the width measurement for the  Default
Custom Paper Size .
Y Dimension Configure the height measurement for the  Default
Custom Paper Size .
Output BinOutput BinSelect the default output bin, if applicable, for print
jobs.
Paper PathFace-up (straightest path)
Face-down (correct order)Select the default paper path for print jobs.
Print Sides 1-sided
2-sidedUse this feature to select whether print jobs should
be single-sided or double-sided by default.
2-Sided Format  Book style
Flip styleUse this feature to configure the default style for 2-
sided print jobs. If Book style is selected, the back
side of the page is printed the right way up. This
option is for print jobs that are bound along the left
edge. If Flip style is selected, the back side of the
page is printed upside-down. This option is for print
jobs that are bound along the top edge.
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