HP LaserJet M4345xs User Manual

							Control print jobs
When a job is sent to the printer, the printer driver controls what paper  tray is used to pull media
through the printer. By default, the printer automatically selects the tray, but a specific tray can be
chosen based on three user-specified settings:  Source, Type, and Size. These settings are
available from the  Application Setting  dialog box, the Print dialog box, or the printer driver. 
SettingDescription
SourceDirects the printer to pull paper from a user-specified tray.
The printer tries to print from this tray, no matter what type
or size media is loaded in it. To begin printing, load the
selected tray with the correct type or size of print media for
the print job. After loading the tray, the printer begins
printing. If the printer does not begin printing:
●Verify the tray configuration matches the size or type of
the print job.
● Press 
OK to have the printer try to print from another
tray.
Type or Size Directs the printer to pull paper or print media from the first
tray that is loaded with the type or size that you selected.
Always print by Type for special print media such as labels
or transparencies .
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							Select output bins
The MFP has two output-bin locations: the ADF output bin and the standard output bin(s) on the
output device.
When documents are scanned or copied by using  the ADF, the original documents are automatically
delivered to the ADF output bin. Copies are delivered to the standard output bin or the output bin(s)
on the stapler/stacker or to the 3-bin mailbox.
Documents that are sent to the MFP from a computer are delivered to the standard output bin or the
output bin(s) on the stapler/stacker or to the 3-bin mailbox.
Select an output location
It is recommended that you select an output  location (bin) through your program or driver. Where and
how you make selections depends on your program or  driver. If you cannot select an output location
from the program or driver, set the default  output location from the MFP control panel.
1. Scroll to and touch Administration .
2. Touch  Default Job Options .
3. Touch  Output Bin .
4. Touch the desired output bin.
3-bin mailbox output bins
If you are using the 3-bin mailbox, three output bins are available. You can configure these bins to
act as individual mailboxes, or they can be combined as a single bin to stack documents. You can
set up these options in the  Device Behavior menu, on the MBM-3 Configuration  submenu. This menu
is available only when the 3-bin mailbox is installed.
The top two bins hold up to 100 sheets of paper. A sensor causes the MFP to stop when the bin is
full. MFP operation continues when you empty or  reduce the amount of media in the bin.
The lower bin holds up to 500 sheets of paper.
Selecting face-up or face-down output for copy jobs
The MFP can deliver pages either face-up or face-down. The default setting is to deliver jobs face-
down. Documents that have multiple pages are delivered with the correct page order. Face-down
output is the fastest delivery method.
Select face-up output when you want to use the  straightest paper path, such as when printing on
heavy media. Documents that have multiple pages are  delivered with the pages in reverse order.
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							You can select face-up or face-down output on the Output tab in the printer driver. See Supported
printer drivers.
NOTE If you select  Face-up (Straightest Path) , the stapler/stacker cannot staple the job.
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							5 Use device features
●Use the stapler
●
Use job storage features
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							Use the stapler
The optional stapler/stacker can staple jobs of up to 30sheets of 75g/m2 (20lb) paper. The stapler
can staple these sizes: A4, Letter, Legal, Executive (JIS), and 8.5x13. It can stack up to 500sheets of
paper.
● Paper weight can range from 60to120g/m
2 (16to32lb). Heavier paper might have a stapling limit
of fewer than 30sheets.
● If the job consists of only one sheet, or if 
it consists of more than 30sheets, the MFP delivers the
job to the bin, but the  MFP does not staple the job.
● The stapler supports paper only. Do not try to staple other types of print media, such as
envelopes, transparencies, or labels.
When you want the MFP staple a document, select stapling in the software. You can usually select
the stapler in your program or printer driver, although some options might be available only in the
printer driver. Where and how you make selections depends on your program or printer driver.
If you cannot select the stapler in the program or  printer driver, select the stapler at the MFP control
panel.
The stapler accepts print jobs if it is out of staples,  but it does not staple the pages. The printer driver
can be configured to disable the staple option if the staple cartridge is empty.
Configure the printer driver to recognize the optional stapler
You need to configure the printer driver to recognize the optional stapl\
er/stacker. You need to
configure this setting only once. The procedure to configure the driver to recognize the accessory
depends on the operating system that you are using. For instructions, see 
Supported printer drivers .
Look for the column with  the heading To change the configuration settings, and follow the
procedure for the operating system that you are using. Select the HP 500-Sheet Stapler/Stacker as
an optional paper destination or accessory.
Staple media
Select the stapler in the software (Windows)
1. On the  File menu, click  Print, and then click  Properties.
2. On the  Output tab, click the drop-down list under  Staple, and click  One Staple Angled .
Select the stapler in the software (Mac)
1. On the  File menu, click  Print, and then select  Finishing from the print options.
2. In the  Output Destination  pop-up menu, select the  Stapler option.
3. In the  Finishing Options  pop-up menu, select the stapling style that you want to use.
Select the stapler at the control panel for printed jobs
1. Scroll to and touch Administration .
2. Touch  Default Job Options .
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							3.Touch  Default Copy Options.
4. Touch  Staple/Collate .
5. Touch  Staple.
6. Touch the staple option you want to use.
NOTE Selecting the stapler at the printer control  panel changes the default setting to Staple .
It is possible that all print jobs will be  stapled. However, settings that are changed in the
printer driver override settings that are changed at the control panel.
Select the stapler in the printer driver for printed jobs (Windows)
NOTE The following procedure changes the default setting to staple all print jobs.
1.Open the printer driver. See Open the printer drivers . Look for the column with the heading To
change the print job default settings.
2. On the  Output tab, click the drop-down list under  Staple, and click  One Staple Angled .
NOTEYou can create a Quick Set that has the appropriate settings.
Select the stapler in the printer driver for printed jobs (Mac)
Select the stapler by creating a new preset in the printer driver.
1.Open the printer driver. See 
Open the printer drivers . Look for the column with the heading To
change the print job default settings, and follow the instructions for the operating system that
you are using.
2. Create the new preset.
Set the stapler at the control panel for all copy jobs
NOTE The following procedure changes the default setting for all copy jobs.
1.Scroll to and touch Administration .
2. Touch  Default Job Options.
3. Touch  Default Copy Options.
4. Touch  Staple/Collate .
5. Touch  Staple.
6. Touch the staple option you want to use.
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							Set the stapler at the control panel for a single copy job
NOTEThe following procedure sets the stapling option for only the current co\
py job.
1.Scroll to and touch Copy .
2. Touch  Staple/Collate .
3. Touch the staple option you want to use.
Configure the device to stop or continue when the staple cartridge is empty
You can specify whether the MFP stops printing when the staple cartridge is empty or if it continues
printing but does not staple the jobs.
1. Scroll to and touch Administration .
2. Scroll to and touch Device Behavior .
3. Scroll to and touch Stapler Stacker.
4. Touch  Staples Out .
5. Touch the option that you want to use:
●Select 
Stop to stop all printing until the staple cartridge is replaced.
● Select 
Continue  to continue printing jobs without stapling them.
Load staples
Load staples if the printer control-panel display prompts you with a  STAPLER LOW ON STAPLES
message (the stapler has fewer than  20 usable staples left) or a REPLACE STAPLE CARTRIDGE
message (the stapler is empty, or  the remaining staples cannot be used).
You can specify whether the MFP stops printing when the staple cartridge is empty or if it continues
printing but does not staple the jobs.
1. Press and hold the release button on the top of the stapler/stacker. Pull the stapler/stacker
away from the MFP.
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							2.Open the staple-cartridge cover.
3.Grasp the green staple-cartridge handle and pull the old staple cartridge out of the stapler unit.
4.Insert the new staple cartridge into the stapler unit and push down on the green handle until the
unit snaps into place.
5.Close the staple-cartridge cover, and slide the stapler/stacker into the MFP.
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							Use job storage features
The following job-storage features are available for this device:
●Proof and hold jobs
: This feature provides a quick and easy way to print and proof one copy of
a job and then print the additional copies.
● Private jobs
: When you send a private job to the device, the job does not print until you provide
the required personal identification number (PIN) at the control panel.
● QuickCopy jobs: You can print the requested number of copies of a job and then store a copy
of the job on the device hard disk. Storing the 
job allows you to print additional copies of the job
later.
● Stored jobs: You can store a job such as a personnel form, time sheet, or calendar \
on the
device and allow other users to print the job at any time. Stored jobs also can be protected by a
PIN.
Follow the instructions in this section to gain access  to the job storage features at the computer. See
the specific section for the type of job that you want to create.
CAUTION If you turn off the device, all QuickCopy, proof and hold, and private jobs are
deleted.
Gain access to the job storage features
For Windows
1. On the  File menu, click  Print.
2. Click  Properties , and then click the  Job Storage tab.
3. Select the job storage mode that you want.
For Macintosh
In newer drivers: Select  Job Storage in the pull-down menu in the  Print dialog box. In older drivers,
select  Printer Specific Options .
Use the proof and hold feature
The proof and hold feature provides a quick and easy way to print and proof one copy of a job and
then to print the additional copies.
To permanently store the job and prevent the device  from deleting it when space is needed for
something else, select the  Stored Job option in the driver.
Create a proof and hold job
CAUTION If the device needs additional space to store newer proof and hold jobs, the
device deletes other stored proof and hold jobs, starting with the oldest job. To permanently
store a job and prevent the device from deleting  it when space is needed, select the Stored
Job  option in the driver instead of the  Proof and Hold option.
In the driver, select the  Proof and Hold option and type a user name and job name.
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