HP LaserJet 3055 User Manual

							To delete speed-dial entries and one-touch keys
1.On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Press 
 to select  Individual setup .
5. Use the  < or the  > button to select  Delete, and then press 
.
6. Use the alphanumeric buttons to enter the number of the speed-dial entry you want to delete,
and then press 
.
7. Press 
 to confirm the deletion.
To program speed-dial entries or one-touch keys quickly
NOTE The following procedure cannot be used to program a group-dial entry. For group-dial
entry instructions, see 
To program group-dial entries .
1.
Press  Phone Book , enter an unprogrammed speed-dial entry, and then press .
-or-
Press an unprogrammed one-touch key.
The control-panel display notifies you that the speed-dial entry or one-touch key has not been
programmed.
2. Press 
 to program the speed-dial entry or one-touch key.
3. Enter the fax number, and then press 
. Include pauses, or other needed numbers, such as an
area code, an access code for numbers outside a PBX system (usually a 9 or 0), or a long-
distance prefix. (See 
Using dialing characters  for more information.)
NOTEWhen entering a fax number, press  Pause until a comma ( ,) appears to insert a
pause in the dialing sequence. Press  * until  W appears if you want the all-in-one to wait
for a dial tone.
4. Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly press
the alphanumeric button for the letter that you  need until the letter appears. (For a list of
characters, see 
Using dialing characters .)
5. Press 
 to save the information.
ENWW Advanced fax features and tasks 83
 
						

							To manage group-dial entries
If you send information to the same group of people on a regular basis, you can program a group-dial
entry to simplify the task. Group-dial entries are composed of speed-dial entries. Group-dial entries
using numbers 1 through 10 (HP LaserJet 3050  all-in-one), 1 through 12 (HP LaserJet 3055 all-in-
one), or 1 through 16 (HP LaserJet 3390/3392  all-in-one) are also associated with the corresponding
one-touch key on the control panel.
Any individual speed-dial entry can be added to a group. All group members must have programmed
speed-dial entries or one-touch keys assigned to them  before being added to the group-dial entry.
NOTESpeed-dial entries, one-touch keys, and group-dial entries are more easily
programmed from the software. For instructions about programming speed-dial entries, one-
touch keys, and group-dial entries by using the HP ToolboxFX, see the HP ToolboxFX online
Help.
To program group-dial entries
1. Assign a speed-dial entry to each fax number that  you want in the group. (For instructions, see
To program or edit speed-dial entries and one-touch keys.)
2. On the all-in-one control panel, press  Menu.
3. Use the  < or the  > button to select  Fax setup, and then press 
.
4. Press 
 to select  Phone Book .
5. Use the  < or the  > button to select  Group setup, and then press 
.
6. Use the  < or the  > button to select  Add/Edit group, and then press 
.
7. Use the alphanumeric buttons to enter the number that you want to associate with this group,
and then press 
. Selecting 1 through 10, 1 through 12,  or 1 through 16 also associates the
group with the corresponding one-touch key.
8. Use the alphanumeric buttons to enter a name for the group, and then press 
.
9. Press a one-touch key, and then press 
 again to confirm the addition. Repeat this step for
each group member you want to add.
-or-
Select  Phone Book , and then select the speed-dial entry for the group member you want to
add. Press 
 to confirm the addition. Repeat this step  for each group member you want to add.
10. When you are finished, press 
.
11. If you have more group-dial entries to assign, press 
, and then repeat steps 1 through 10.
To delete group-dial entries
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Use the  < or the  > button to select  Group setup, and then press 
.
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							5.Use the  < or the  > button to select  Delete group, and then press .
6. Using the alphanumeric buttons, enter the number of the group-dial that you want to delete, and
then press 
.
7. Press 
 to confirm the deletion.
To delete an individual from a group-dial entry
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Use the  < or the  > button to select  Group setup, and then press 
.
5. Use the  < or the  > button to select  Del. # in group, and then press 
.
6. Use the  < or the  > button to select the individual that you want to delete from the group.
7. Press 
 to confirm the deletion.
8. Repeat steps 6 and 7 to delete other individuals from the group.
-or-
Press  Cancel if you are finished.
NOTE Deleting a speed-dial entry also deletes that entry from any group-dial entries that
included that speed-dial entry.
To delete all phone book entries
You can delete all speed-dial entries, one-touch keys, and group-dial entries that are programmed in
the all-in-one.
CAUTION After speed-dial entries, one-touch keys, and group-dial entries are deleted, they
cannot be recovered.
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press 
 to select  Phone Book .
4. Use the  < or the  > button to select  Delete all, and then press 
.
5. Press 
 to confirm the deletion.
ENWW Advanced fax features and tasks 85
 
						

							Inserting a dial prefix
A dial prefix is a number or group of numbers that are automatically added to the beginning of every
fax number you enter at the control panel or from the software. The maximum number of characters
for a dial prefix is 50.
The default setting is  Off. You might want to turn this setting on and enter a prefix if, for example,
you have to dial a number such as 9 to get a telephone line outside of your company telephone
system. While this setting is activated, you can dial  a fax number without the dial prefix by using
manual dial. For instructions, see 
Using manual dial .
To set the dial prefix
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Press the  > button once to select  Fax Send setup, and then press 
.
4. Use the  < or the  > button to select  Dial Prefix, and then press 
.
5. Use the  < or the  > button to select  On or  Off, and then press 
.
6. If you selected  On, use the alphanumeric buttons to enter the prefix, and then press 
. You can
use numbers, pauses, and dialing symbols.
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							Sending a delayed fax
You can schedule a fax to be sent automatically at a future time to one or more people. When you
complete this procedure, the all-in-one scans the document into memory and returns to the Ready
state so that you can perform other tasks.
NOTE If the all-in-one cannot transmit the fax  at the scheduled time, that information is
indicated on the fax call report (if that option is turned on) or recorded in the fax activity log.
The transmittal might be halted because the fax-sending call is not answered, or because a
busy signal stops the redial attempts. (See 
Setting print times for the fax call report  and
Printing the fax activity log for more information.)
If you have set a fax to be sent at a future time but you need to add something to it, you can send the
additional information as another job. All faxes that are scheduled to go to the same fax number at
the same time are delivered as individual faxes.
To send a delayed fax
1. Load the document into the automatic document feeder (ADF) input tray or onto the flatbed
scanner.
2. On the all-in-one control panel, press  Menu.
3. Use the  < or the  > button until  Fax functions  appears, and then press 
.
4. Use the  < or the  > button until  Send fax later  appears, and then press 
.
5. Use the alphanumeric buttons to enter the time.
6. If the all-in-one is set to  the 12-hour time mode, use the  > button to move the cursor past the
fourth character to set A.M. or P.M. Select  1 for A.M. or select  2 for P.M., and then press 
.
-or-
If the all-in-one is set to  the 24-hour time mode, press 
.
7. Use the alphanumeric buttons to enter the date, and then press 
.
-or-
Accept the default date by pressing 
.
8. Enter the fax number, enter the speed-dial entry, or press the one-touch key.
NOTE This feature does not support undefined (ad hoc) groups.
9.
Press  or Start Fax . The all-in-one scans the document into memory and sends it at the
designated time.
ENWW Advanced fax features and tasks 87
 
						

							Using billing codes
If the billing codes feature has been turned on, the user will be asked to enter a billing code for each
fax. The billing number is credited for each fax page that is sent. This includes all types of faxes
except for poll-received, fax-forwarded, or computer-downloaded faxes. For an undefined group or a
group-dial fax, the billing number is credited for each successful fax that is sent to each destination.
To print a report that shows the total for each billing code, see 
Printing the billing-code report .
The factory-set default for the billing-code setting is  Off. The billing code can be any number from 1
through 250.
To change the billing-code setting
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Use the  < or the  > button to select  Fax Send setup , and then press 
.
4. Use the  < or the  > button to select  Billing codes, and then press 
.
5. Use the  < or the  > button to select  On or  Off, and then press 
.
To use billing codes
1. On the all-in-one control panel, enter the phone number manually, by one-touch key, or by
speed-dial or group-dial entry.
2. Load the document in the automatic document feeder (ADF) input tray or on the flatbed scanner.
3. Press  Start Fax .
4. Enter the billing code, and then press  Start Fax.
The fax job is sent and recorded in the billing-code report. For information about printing the billing-
code report, see 
Printing the billing-code report .
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							Reprinting a fax
If you want to reprint a fax because the print cartridge was empty or if the fax was printed on the
wrong type of media, you can try to reprint it. The amount of memory that is available determines the
actual number of faxes that are stored for reprinting. The most recent fax prints first; the oldest fax
that is in storage prints last.
These faxes are stored continuously. Reprinting them does  not clear them from the memory. To
clear these faxes from the memory, see 
Deleting faxes from memory .
To reprint a fax
Use the following steps to reprint a fax:
NOTE You do not need to use this procedure if the  fax does not print because of a jam or
because the media is completely depleted. During these situations, faxes\
 are received to
memory. As soon as you clear the jam or replenish the media, fax printing automatically
resumes.
1. On the all-in-one control panel, press  Menu.
2. Press the  > button once.  Fax functions  appears.
3. Press 
.
4. Use the  < or the  > button until  Reprint last  appears.
5. Press 
. The all-in-one begins reprinting the most recently printed fax.
NOTE To stop the printing at any time, press  Cancel.
CAUTIONIf this setting is set to  Off, misprinted of faded faxes cannot be reprinted.
To change the fax reprint settings
The default fax reprint setting is  On. To change this setting from the all-in-one control panel,
complete the following steps:
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Use the  < or the  > button to select  Fax Recv. setup , and then press 
.
4. Use the  < or the  > button to select  Reprint faxes, and then press 
.
5. Use the  < or the  > button to select  On or  Off, and then press 
.
ENWW Advanced fax features and tasks 89
 
						

							Automatic two-sided printing (duplexing) of received faxes
(HP LaserJet 3390/3392 all-in-one only)
When Print duplex  is On , all faxes received are printed two-sided. The factory-set default for
printing faxes two-sided is  Off.
To change the print duplex setting for faxes
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Use the  < or the  > button to select  Fax Recv. setup , and then press 
.
4. Use the  < or the  > button to select  Print duplex, and then press 
.
5. Use the  < or the  > button to select  On or  Off, and then press 
.
Deleting faxes from memory
Use this procedure only if you are concerned that someone else has access to your all-in-one and
might try to reprint faxes from the memory.
CAUTION In addition to clearing the reprint memory, this procedure clears any fax that is
currently being sent, unsent faxes that are pending redial, faxes that are scheduled to be sent
at a future time, and faxes that are not printed or forwarded.
To delete faxes from memory
1. On the all-in-one control panel, press  Menu.
2. Press the  > button once to display  Fax functions, and then press 
.
3. Use the  < or  > button to select  Clear saved faxes , and then press 
.
4. Press 
 to confirm the deletion.
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							Using fax forwarding
You can set your all-in-one to forward incoming faxes to another fax number. When the fax arrives at
your all-in-one, it is stored in the memory. The all-in-one then dials the fax number that you have
specified and sends the fax. If the all-in-one cannot forward a fax because of an error (for example,
the number is busy) and repeated redial attempts  are unsuccessful, your all-in-one prints the fax.
If the all-in-one runs out of memory while receiving  a fax, it terminates the incoming fax and only
forwards the pages and partial pages that have been stored in the memory.
When it is using the fax-forwarding feature, the  all-in-one (rather than the computer) must be
receiving the faxes, and the answer mode must be set to  Automatic (see 
Setting the answer mode).
To use fax forwarding
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Use the  < or the  > button to select  Fax Recv. setup , and then press 
.
4. Use the  < or the  > button to select  Forward fax, and then press 
.
5. Press the  > button to select  On or  Off, and then press 
.
6. If you turn on the fax-forwarding feature, use the alphanumeric buttons to specify the fax
number where the fax is to be sent, and then press 
 to save your selection.
Using fax polling
If someone else has set up a fax to be polled,  you can request that the fax be sent to your all-in-one.
(This is known as polling another machine).
To poll (request a fax from) another fax machine
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax functions, and then press 
.
3. Use the  < or the  > button to select  Polling receive, and then press 
.
Your all-in-one dials the other fax machine and requests the fax.
ENWW Advanced fax features and tasks 91
 
						

							Changing the silence-detect mode
This setting controls whether or not you can receive faxes from older-model fax machines that do not
emit a fax signal during fax transmissions. At the time of this publication, these silent-model fax
machines represented very few of the fax  machines in use. The default setting is Off. The silence-
detect mode setting should be changed only if you regularly receive faxes from someone who uses
an older-model fax machine.
To change the silence-detect mode
1. On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Use the  < or the  > button to select  Fax Recv. setup , and then press 
.
4. Use the  < or the  > button to select  Silence Detect, and then press 
.
5. Use the  < or the  > button to select  On or  Off, and then press 
 to save your selection.
Creating stamp-received faxes
The all-in-one prints the sender identification information at  the top of each received fax. You can
also choose to have your own header information included on each received fax to confirm the date
and time that the fax was received. The factory-set default for stamp-received faxes is  Off.
NOTE This option applies only to received faxes that the all-in-one prints.
To make stamp-received faxes available
1.On the all-in-one control panel, press  Menu.
2. Use the  < or the  > button to select  Fax setup, and then press 
.
3. Use the  < or the  > button to select  Fax Recv. setup , and then press 
.
4. Use the  < or the  > button to select  Stamp faxes, and then press 
.
5. Use the  < or the  > button to select  On or  Off, and then press 
 to save your selection.
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