HP DeskJet F2280 User Manual

							Related topics
Control panel buttons
Chapter 8 
58 Use the copy features
Use the copy features
 
						

							9 Use the scan features
Scanning is the process of converting text and pictures into an electronic format for your 
computer. You can scan almost anything (photos, magazine articles and text documents)
on the HP All-in-One.
NOTE: When scanning, the HP Photosmart Software enables you to save an image 
in the following file formats: BMP, DC X, FPX, GIF, JPG, PCD, PCX, and TIF.
You can use the scanning features of the HP All-in-One to do the following: 
• Scan text from an article into your word processor and quote it in a report. 
• Print business cards and brochures by scanning a logo and using it in your publishing 
software. 
• Send photos to friends and relatives by scanning your favorite prints and including 
them in e-mail messages. 
• Create a photographic inventory of your house or office. 
• Archive treasured photos in an electronic scrapbook.
NOTE:If you are using the product with a Windows 2000 computer, some features 
may not be available. For more information, see Notice to Windows 2000 users .
NOTE:If you are using the HP Photosmart Software, the Optical Character 
Recognition (OCR) software might not be installed on your computer. To install the 
OCR software, you must re-insert the software disk and select  OCR under the 
Custom  installation options.
This section contains the following topics: 
•Scan an original 
•Edit a scanned preview image 
•Edit a scanned image
•Edit a scanned document 
•Stop scanning
Scan an original
For original documents or images placed on the glass, you can start a scan from your 
computer or from the HP All-in-One. This section explains the second option: how to scan
from the control panel of the HP All-in-One to a computer. 
To use the scan features, the HP All-in-One and computer must be connected and turned 
on. The HP Photosmart Software must also be installed and running on your computer 
prior to scanning. To verify that the HP Photosmart Software is running on a Windows
Use the scan features 59
Scan
 
						

							computer, look for the HP Digital Imaging Monitor icon in the system tray at the lower 
right side of the screen, near the time.
NOTE: Closing the HP Digital Imaging Monitor icon in the Windows system tray 
can cause the HP All-in-One to lose some of its scan functionality. If this happens,
you can restore full functionality by restarting your computer or by starting the 
HP Photosmart Software.
The HP Photosmart Software that you installed on your computer has many tools that
you can use to edit and print your scanned  image. You can improve the overall image 
quality by adjusting the brightness, sharpness, color tone, or saturation. You can also
crop, straighten, rotate, or re size the image. When the scanned image looks just the way 
you want it, you can open it in another application, send it through e-mail, save it to a file, 
or print it.
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60 Use the scan features
Scan
 
						

							To scan to a computer 
1. Place your original with the side you want to copy or scan face down on the left front 
corner of the glass.
TIP: For quality copies, ensure that the scanner glass is clean and that there are 
no foreign materials adhering to it. For more information, see Clean the glass .
2.Press Scan. 
The product scans the original automatically. A preview image of the scan appears 
on your computer, where you can edit it. An y edits that you make apply to the current 
scan session only. 
The HP Photosmart Software has many tools that you can use to edit your scanned 
image. You can improve the overall image quality by adjusting the brightness,
sharpness, color tone, or saturation. You can also crop, rotate, or resize the image. 
3. Make any edits to the preview image, and then click Accept when you are finished. 
Related topics
Control panel buttons
Edit a scanned preview image
You can use the tools in the  HP Scanning software to modify a preview image. Any 
changes that you make, such as brightness, image type, resolution, and more apply only
to this scan session. 
You can make additional changes in the HP Photosmart software after the image is 
scanned. 
Related topics
Use the HP Photosmart software
Edit a scanned image
You can edit a scanned image, such as a photo or graphic, using the software you 
installed with the HP All-in-One. Using this software, you can rotate or crop the image,
as well as adjust the brightness, contrast, and color saturation.
NOTE: If you are using the HP Photosmart Software, the Optical Character 
Recognition (OCR) software might not be installed on your computer. To install the 
OCR software, you must re-insert the software disk and select  OCR under the 
Custom  installation options.
Related topics
Use the HP Photosmart software
Edit a scanned document
You can edit a scanned document using your Optical Character Recognition (OCR) 
software. Scanning text using OCR software enables you to bring the content of magazine
articles, books, and other printed matter into your favorite word processor and many other
Edit a scanned preview image 61
Scan
 
						

							applications as editable text. Learning to use OCR software correctly is important if you 
want to obtain the best results. Do not expe ct scanned text documents to be letter-perfect 
the first time you use your OCR software. Us ing OCR software is an art that takes time 
and practice to master.
NOTE: If you are using the HP Photosmart Software, the Optical Character 
Recognition (OCR) software might not be installed on your computer. To install the 
OCR software, you must  re-insert the software disk and select OCR under the 
Custom  installation options.
Related topics
Use the HP Photosmart software
Stop scanning
To stop scanning 
▲ Press Cancel on the control panel. 
Related topics
Control panel buttons
Chapter 9 
62 Use the scan features
Scan
 
						

							10 Maintain the HP All-in-One
The HP All-in-One requires little maintenance. Sometimes you might want to clean the 
glass and lid backing to remove surface dust and ensure that your copies and scans
remain clear. You will also need to replace, align, or clean your print cartridges from time 
to time. This section provides instructions for keeping the HP All-in-One in top working
condition. Perform these simple maintenance procedures as necessary. 
This section contains the following topics:
•Clean the HP All-in-One 
•Print a self-test report 
•Work with print cartridges
Clean the HP All-in-One
To ensure that your copies and scans remain clear, you might need to clean the glass 
and lid backing. You might also want to dust the exterior of the HP All-in-One. 
This section contains the following topics:
•Clean the exterior 
•Clean the glass 
•Clean the lid backing
Clean the exterior
Use a soft cloth or slightly moistened sponge to wipe dust, smudges, and stains off the 
case. The interior of the HP All-in-One does not require cleaning. Keep fluids away from
the control panel and the interior of the HP All-in-One.
CAUTION: To avoid damage to the exterior of the HP All-in-One, do not use alcohol 
or alcohol-based cleaning products.
Clean the glass
Fingerprints, smudges, hair, and dust on the  main glass surface slow down performance 
and affect the accuracy of the copy and scan features. 
To clean the glass 
1. Turn off the product, unplug the power cord, and raise the lid. 
2. Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive 
glass cleaner.
CAUTION: Do not use abrasives, acetone, benzene, or carbon tetrachloride on 
the glass, since they can damage it. Do not place or spray liquid directly on the
glass. The liquid might seep under the glass and damage the product.
Maintain the HP All-in-One 63
Maintain the HP All-in-One
 
						

							3.Dry the glass with a dry, soft, lint-free cloth to prevent spotting. 
4. Plug in the power cord, and then turn on the product.
Clean the lid backing
Minor debris can accumulate on the white document backing located underneath the lid 
of the HP All-in-One. 
To clean the lid backing 
1. Turn off the product, unplug the power cord, and raise the lid. 
2. Clean the white document backing with a soft cloth or sponge slightly moistened with 
a mild soap and warm water. 
Wash the backing gently to loosen debris. Do not scrub the backing.
3. Dry the backing with a dry, soft, lint-free cloth.
CAUTION:Do not use paper-based wipes, as these might scratch the backing.
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64 Maintain the HP All-in-One
Maintain the HP All-in-One
 
						

							4.If further cleaning is needed, repeat the previous steps using isopropyl (rubbing) 
alcohol, and wipe the backing thoroughly with a damp cloth to remove any residual 
alcohol.
CAUTION: Be careful not to spill alcohol on the glass or exterior of the product, 
as this might damage it.
5. Plug in the power cord, and then turn on the product.
Print a self-test report
If you are experiencing problems with printing, print a self-test report before you replace 
the print cartridges. This report provides useful information on several aspects of your 
product, including your print cartridges. 
To print a self-test report 
1. Load letter or A4 unused plain white paper into the input tray. 
2. Press and hold the Cancel button and then press the Start Copy Color button. 
The product prints a self-test report, which might indicate the source of the printing 
problem. A sample of the ink test area of the report is shown below.
3. Make sure the test patterns show a complete grid and the thick color lines are 
complete. 
• If more than a few lines in a pattern are broken, this might indicate a problem with 
the nozzles. You might need to clean the print cartridges. 
• If the black line is missing, faded, streaked, or shows lines, this might indicate a 
problem with the black or photo print cartridge in the right slot. 
• If any of the color lines are missing, faded, streaked, or show lines, this might 
indicate a problem with the tri-color print cartridge in the left slot. 
Related topics 
•Clean the print cartridges 
•Replace the print cartridges 
•Control panel buttons
Work with print cartridges
To ensure the best print quality from the product, you will need to perform some simple 
maintenance procedures. This section provides guidelines for handling the print 
cartridges and instructions for replacing, aligning, and cleaning the print cartridges. 
You might also need to check your print cartridges if the Check Print Cartridge light is on. 
This might mean that the print cartridges are not installed properly or are missing, the
Print a self-test report 65
Maintain the HP All-in-One
 
						

							plastic tape has not been removed from the print cartridges, the print cartridges are low 
on ink, or the print carriage is blocked. 
This section contains the following topics: 
•Handle the print cartridges 
•Check the estimated ink levels
•Replace the print cartridges
•Use ink-backup mode 
•Use a photo print cartridge 
•Store the print cartridges
•Align the print cartridges 
•Clean the print cartridges 
•Clean the print cartridge contacts
•Clean the area around the ink nozzles
•Remove ink from y our skin and clothing
Handle the print cartridges
Before you replace or clean a print cartridge, you should know the part names and how 
to handle the print cartridges.
1Copper-colored contacts
2Plastic tape with pink pull tab (m ust be removed before installing)
3Ink nozzles under tape
Hold the print cartridges by their black plastic sides, with the label on top. Do not touch 
the copper-colored contacts or the ink nozzles.
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66 Maintain the HP All-in-One
Maintain the HP All-in-One
 
						

							NOTE:Handle the print cartridges carefully. Dropping or jarring cartridges can cause 
temporary printing problems, or even permanent damage.
Check the estimated ink levels
You can easily check the ink supply level to determine how soon you might need to 
replace a print cartridge. The ink supply level shows an estimate of the amount of ink
remaining in the print cartridges. Actual ink levels may vary.
TIP: You can also print a self-test report to see if your print cartridges might need to 
be replaced.
NOTE: If the print cartridges were used before being installed in the product, or have 
been refilled, the estimated ink levels on the  Estimated Ink levels tab may be 
inaccurate or unavailable. 
NOTE: Ink from the cartridges is used in the printing process in a number of different 
ways, including in the initialization process, which prepares the product and cartridges
for printing, and in print head servicing, which keeps print nozzles clear and ink flowing 
smoothly. In addition, some residual ink is left in the cartridge after it is used. For more 
information, see www.hp.com/go/inkusage .
To check the ink levels from the HP Photosmart Software 
1. In the HP Solution Center, click Settings, point to Print Settings, and then click 
Printer Toolbox .
NOTE:You can also open the Printer Toolbox from the Print Properties dialog 
box. In the  Print Properties dialog box, click the Features tab, and then click the 
Printer Services  button.
The Printer Toolbox appears. 
2. Click the Estimated Ink Level tab. 
The estimated ink levels for the print cartridges appear. 
Related topics
Print a self-test report
Replace the print cartridges
When the ink level for the print cartridge is low, a message appears on your computer 
screen. You can also check the in k levels by using the software installed with the HP All- 
in-One. Follow these instructions when the ink level is low.
NOTE: Ink level warnings and indicators provide estimates for planning purposes 
only. When you receive a low-ink warnin g message, consider having a replacement 
cartridge available to avoid possible printing delays. You do not need to replace the 
print cartridges until print quality becomes unacceptable.
Work with print cartridges 67
Maintain the HP All-in-One