HP Color LaserJet CP4005dn User Manual

							
WindowsMac OSNetwork administrator
●Software installer — automates the
printing system installation
● Online Web registration ●
PostScript Printer Description files
(PPDs) — for use with the Apple
PostScript drivers that comes with
the Mac OS●HP Web Jetadmin — A browser-
based system management tool.
See 
http://www.hp.com/go/webjetadmin
 for the latest HP Web
Jetadmin software.
ENWW Printer software 15
 
						

							
Printer drivers
The product comes with software that allows the computer to communicate with the product (by using
a printer language). This software is called a printer driver. Printer drivers provide access to product
features, such as printing on custom-sized paper, resizing documents, and inserting watermarks.
Supported printer drivers
The following printer drivers are provided for the product. If the printer driver that you want is not on the
product CD-ROM or is not available at 
http://www.hp.com, contact the manufacturer or distributor of the
program that you are using, and request a driver for the product.
NOTE The most recent drivers are available at http://www.hp.com/go/ljcp4005_software .
Depending on the configuration of Windows-based computers, the installation program for the
product software automatically checks the computer for Internet access in order to obtain the
latest drivers.
NOTE For Windows 2000, Windows XP, and Windows Server 2003, the HP Color LaserJet
CP4005 Series printers include a monochrome PCL 6 driver that can be installed for users who
will be printing only black-and-white print jobs.
Operating system1PCL 6 printer
driver2PCL 5 printer
driverPS printer driverPPD3 printer
driver
Windows 2000
Windows XP
Windows Server 2003X
X
XX
X
XX
X
X 
Mac OS X v10.2, v10.3, and v10.4.   X
1Not all product features are available from all drivers or operat ing systems. See the context-sensitive help in the printer driver
for available features.
2For Windows 2000, Windows XP, and Windows Server 2003, the HP Color LaserJet CP4005 Series printers include a
monochrome PCL 6 driver that can be installed fo r users who print only black-and-white print jobs.
3PostScript (PS) Printer Description files (PPDs)
Additional drivers
The Linux drivers are not included on the CD-ROM, but are available from the Internet.
You can obtain Model Scripts for Linux by downloading them from the Internet or by requesting them
from an HP-authorized service or support provider. For Linux support go to 
www.hp.com/go/linux.
16 Chapter 1   Printer basics ENWW
 
						

							
Select the correct printer driver
Select a printer driver based on the operating system that you are using and the way that you use the
product. See the printer-driver Help for the features that are available. For information about gaining
access to the printer-driver Help, see Printer-driver Help.
●The PCL 6 printer driver can provide the best overall performance and access to your printer
features.
● The PCL 5 printer driver is recommended for general office monochrome and color printing.
● Use the PostScript (PS) driver if you are printing primarily from PostScript-based programs such
as Adobe PhotoShop and CorelDRAW
®, for compatibility with PostScript Level 3 needs, or for PS
flash font support.
NOTE The product automatically switches between PS and PCL printer languages.
Printer-driver Help (Windows)
Printer-driver Help is separate from program Help. The printer-driver help provides explanations for the
buttons, checkboxes, and drop-down lists that are in the printer driver. It also includes instructions for
performing common printing tasks, such as printing on both sides, printing multiple pages on one sheet,
and printing the first page or covers on different paper.
Activate the printer-driver Help screens in one of the following ways:
●Click the 
Help button.
● Press the 
F1 key on the computer keyboard.
● Click the question-mark symbol in the upper-right corner of the printer driver.
● Right-click on any item in the driver, and then click 
Whats This?.
Gaining access to the printer drivers
Use one of the following methods to open the printer drivers from your computer:
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the print job default
settings (for example, turn on
Print on Both Sides by default)To change the configuration
settings (for example, add a
tray or enable/disable Manual
Duplexing)
Windows 2000, XP,
and Server 2003.1.On the  File menu in the
software program, click
Print .
2. Select the HP Color
LaserJet CP4005, and then
click Properties  or
Preferences .
The steps can vary; this
procedure is most common.1. Click  Start, click  Settings ,
and then click  Printers or
Printers and Faxes .
2. Right-click the HP Color
LaserJet CP4005 icon, and
then select  Printing
Preferences .1.Click  Start, click  Settings ,
and then click  Printers or
Printers and Faxes .
2. Right-click the HP Color
LaserJet CP4005 icon, and
then select  Properties.
3. Click the  Device Settings
tab.
ENWW Printer drivers 17
 
						

							
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the print job default
settings (for example, turn on
Print on Both Sides by default)To change the configuration
settings (for example, add a
tray or enable/disable Manual
Duplexing)
Mac OS X v10.21.On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus.1.On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus.
3. On the  Presets  pop-up
menu, click  Save as and
type a name for the preset.
These settings are saved in the
Presets  menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.1. In the Finder, on the  Go
menu, click  Applications .
2. Open  Utilities , and then
open  Print Center .
3. Click on the print queue.
4. On the  Printers  menu,
click  Show Info .
5. Click the  Installable
Options  menu.
NOTEConfiguration
settings might not be
available in Classic
mode.
Mac OS X v10.3 and
V10.4 1.
On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus. 1.
On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus.
3. On the  Presets  pop-up
menu, click  Save as and
type a name for the preset.
These settings are saved in the
Presets  menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print. 1.
Open  Printer Setup Utility
by selecting the hard drive,
clicking  Applications ,
clicking  Utilities , then
double-clicking  Printer
Setup Utility .
2. Click on the print queue.
3. On the  Printers  menu,
click  Show Info .
4. Click the  Installable
Options  menu.
18 Chapter 1   Printer basics ENWW
 
						

							
Printer drivers for Macintosh computers
The printer comes with printer-driver software that uses a printer language to communicate with the
printer. Printer drivers provide access to printer features, such as printing on custom-sized paper,
resizing documents, and inserting watermarks.
Supported printer drivers
A Macintosh printer driver and the necessary PPD files are included with the printer. If the printer driver
that you want is not on the printer CD, check the installation notes and the late-breaking readme files
to see if the printer driver is supported. If it is not supported, contact the manufacturer or distributor of
the software program that you are using, and request a driver for the printer.
NOTEThe most recent drivers are available at http://www.hp.com/go/ljcp4005_software .
Gaining access to the printer drivers
Use one of the following methods to open the printer drivers from your computer.
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the print job default
settings (for example, turn on
Print on Both Sides by default)To change the configuration
settings (for example, add a
physical option such as a tray,
or turn on or off a driver
feature such as Allow Manual
Duplexing)
Mac OS X v10.21.On the  File menu, click
Print .
2. Change any settings that
you want to on the various
pop-up menus.1.On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus, and then,
on the  Presets  pop-up
menu, click  Save as and
type a name for the preset.
These settings are saved in the
Presets  menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.1. In the Finder, on the  Go
menu, click  Applications .
2. Open  Utilities , and then
open  Print Center .
3. Click on the print queue.
4. On the  Printers  menu,
click  Show Info .
5. Click the  Installable
Options  menu.
NOTEConfiguration
settings might not be
available in Classic
mode.
Mac OS X v10.3 and
v10.4 1.
On the  File menu, click
Print .
2. Change any settings that
you want to on the various
pop-up menus. 1.
On the  File menu, click
Print .
2. Change the settings that
you want on the various
pop-up menus, and then,
on the  Presets  pop-up
menu, click  Save as and
type a name for the preset. 1.
Open  Printer Setup Utility
by selecting the hard drive,
clicking  Applications ,
clicking  Utilities , and then
double-clicking  Printer
Setup Utility .
2. Click on the print queue.
3. On the  Printers  menu,
click  Show Info .
ENWW Printer drivers for Macintosh computers 19
 
						

							
Operating SystemTo change the settings for all
print jobs until the software
program is closedTo change the print job default
settings (for example, turn on
Print on Both Sides by default)To change the configuration
settings (for example, add a
physical option such as a tray,
or turn on or off a driver
feature such as Allow Manual
Duplexing)
20 Chapter 1   Printer basics ENWW
These settings are saved in the
Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print. 4.
Click the  Installable
Options  menu.
 
						

							
Software for Macintosh computers
The HP installer provides PostScript® Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.
If both the printer and the Macintosh computer are connected to a network, use the printer embedded
Web server (EWS) to configure the printer. For more information, see 
Using the embedded Web
server.
Installing Macintosh printing system software for networks
This section describes how to install Macintosh printing system software. The printing system software
supports Mac OS X v10.2, v10.3, and v10.4.
The printing system software includes the following components:
●PostScript Printer Description (PPD) files
The PPDs, in combination with the Apple PostScript printer drivers, provide access to printer
features. An installation program for the PPDs and other software is provided on the compact disc
(CD) that came with the printer. Use the Apple PostScript printer driver that comes with the
computer.
● HP Printer Utility
The HP Printer Utility provides access to features that are not available in the printer driver. Use
the illustrated screens to select printer features and complete the following tasks with the printer:
●Name the printer.
● Assign the printer to a zone on the network.
● Assign an internet protocol (IP) address to the printer.
● Download files and fonts.
● Configure and set the printer for IP printing.
You can use the HP Printer Utility when your printer is directly connected using a USB cable or is
connected to a TCP/IP-based network.
NOTE The HP Printer Utility is supported for Mac OS X v10.2, v10.3, and v10.4,
For more information about using the HP Printer Utility, see Using the HP Printer Utility for Macintosh .
To install printer drivers for Mac OS X v10.2, v10.3, and v10.4
1. Connect the network cable between the HP Jetdirect print server and a network port.
2. Insert the CD into the CD-ROM drive.
The CD menu runs automatically. If the CD menu does not run automatically, double-click the CD
icon on the desktop.
3. Double-click the  Installer icon in the HP LaserJet Installer folder.
4. Follow the instructions on the computer screen.
ENWW Software for Macintosh computers 21
 
						

							
5.On the computer hard drive, open  Applications, open Utilities , and then open  Print Center or
Printer Setup Utility .
NOTEIf you are using Mac OS X v10.3 or v10.4, then the  Printer Setup Utility has
replaced the  Print Center.
6.Click  Add Printer .
7. Select  Bonjour  as the connection type.
8. Select your printer from the list.
9. Click  Add Printer .
10. Close the Print Center or the Printer Setup Utility by clicking the close button in the upper-left corner.
Installing Macintosh printing system  software for direct connections
(USB)
This section explains how to install the printing system software for Mac OS X v10.2, v10.3, and v10.4.
The Apple PostScript driver must be installed in order to use the PPD files. Use the Apple PostScript
driver that came with your Macintosh computer.
To install the printing system software
1. Insert the printer CD into the CD-ROM drive and run the installer.
The CD menu runs automatically. If the CD menu does not run automatically, double-click the CD
icon on the desktop.
2. Double-click the  Installer icon in the HP LaserJet Installer folder.
3. Follow the instructions on the computer screen.
4. When prompted, connect a USB cable between the USB port on the printer and the USB port on
the computer. Use a standard 2-meter (6.56-foot) USB cable.
NOTE For Mac OS X v10.2, v10.3, and v10.4: USB queues are created automatically
when the printer is attached to the computer. In some cases, the queue will use a generic
PPD if the installer has not been run before the USB cable is connected. To change the
queue PPD, open the Print Center or Printer Setup Utility, select the correct printer queue,
and then click  Show Info to open the  Printer Info dialog box. In the pop-up menu, select
Printer Model , and then, in the pop-up menu in which  Generic is selected, select the correct
PPD for the printer.
5. Print a test page or a page from any software program to make sure that the software is correctly
installed.
If installation fails, reinstall the software. If this fails, see the installation notes or late-breaking
readme files on the printer CD or the flyer that came in the printer box, or go to 
http://www.hp.com/
support/ljcp4005  for help or more information.
To remove software from Macintosh operating systems
To remove the software from a Macintosh computer, drag the PPD files to the trash can.
22 Chapter 1   Printer basics ENWW
 
						

							
Using the HP Printer Utility for Macintosh
Use the HP Printer Utility to configure and maintain a printer from a computer running Mac OS X v10.2,
v10.3, and v10.4, or later. This section describes several functions that you can perform through the
HP Printer Utility.
Opening the HP Printer Utility
The process that you use to start the HP Printer Utility depends on the Macintosh operating system that
you are using.
To open the HP Printer Utility in Mac OS X v10.2, v10.3, v10.4, or later
1.Open the Macintosh HD.
2. Click  Library , and then click  Printers.
3. Click  hp, and then click  Utilities.
4. Double-click  HP Printer Selector  to open the HP Printer Selector.
5. Select the printer that you want to configure, and then click  Utilities.
NOTE If the Printer Setup Utility  icon is in the Dock, you can access it by clicking on the
icon.
Printing a cleaning page
Print a cleaning page if the printer is not printing jobs at the expected quality level.
1. Open the HP Printer Utility.
2. In the  Configuration Settings  list, select Color Cleaning .
3. Click  Print Cleaning Page  to print the cleaning page.
Printing a configuration page
Print a configuration page to view the printer settings. For more information about the configuration page,
see 
Configuration page.
1. Open the HP Printer Utility.
2. In the  Configuration Settings  list, select Configuration Page .
3. Click  Print Configuration Page  to print the configuration page.
ENWW Using the HP Printer Utility for Macintosh 23
 
						

							
Viewing supplies status
View the status of the printer supplies (such as print cartridges, imaging drum, or print media) from a
computer.
1.Open the HP Printer Utility.
2. In the  Configuration Settings  list, select Supplies Status .
3. Click the  Supplies  tab to view the status of various replaceable supplies, and click the  Media tab
to view the status of print media.
● To view a more detailed status list, click 
Detailed Supplies Information. The Supplies
Information dialog box appears.
● To order supplies online, click 
Order HP Supplies. You must have Internet access in order
to use the online ordering Web page. For more information about online ordering, see 
Ordering
supplies online and using other support features .
Ordering supplies online and using other support features
Use the HP Web site to order printer supplies, register the printer, get customer support, or learn about
recycling printer supplies. You must have Internet access in order to use the supplies and support Web
pages.
1.Open the HP Printer Utility.
2. In the  Configuration Settings  list, select HP Support .
3. Click one of the following buttons:
●Instant Support
: Opens a Web page that you can use to seek technical assistance.
● Order Supplies Online
: Opens a Web page that you can use to order printer supplies.
● Online Registration
: Opens a Web page that you can use to register the printer.
● Return & Recycle
: Opens a Web page that you can use to find information about recycling
used supplies.
Uploading a file to the printer
Send a file from the computer to the printer. The action that the printer takes depends on the type of file
that you send to it. For example, when you send a print-ready file (such as a .PS or .PCL file), the printer
prints the file.
1. Open the HP Printer Utility.
2. In the  Configuration Settings  list, select File Upload .
3. Click  Choose , navigate to the file that you want to upload, and then click  OK.
4. Click  Upload  to load the file.
24 Chapter 1   Printer basics ENWW