HP Color LaserJet CM2320nf User Manual

Send a fax to a group manually (ad hoc faxing)Use the following instructions to send a fax to a group of recipients that has not been assigned a group-
dial entry:
1.Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Use the alphanumeric buttons.
-or-
If the fax number that you are calling has been assigned a speed-dial entry, press  Fax Menu, then
select  Phone Book . Choose Select an entry  and use the alphanumeric buttons to specify the
speed-dial...

6.If the product ADF sensor detects that no document is loaded into the ADF input tray,  Send from
flatbed scanner?  appears on the control-panel display. To send the fax from the flatbed scanner,
select  Yes, and then press  OK.
After you press  OK, Load page: X Press OK  appears on the control-panel display.
7. If you have already placed the document on the flatbed scanner, press  OK (or place the document
on the flatbed scanner and then press  OK).
After scanning the page,  Another page? appears on...

You can assign a speed dial to numbers that you use regularly. See Create and edit speed dials
on page 120. If you have electronic phone books available, you might be able to use them to select
recipients. Electronic phone books are generated by using third-party software programs.
Send a fax by using a group-dial entry 1.Load the document into the automatic document feeder (ADF) input tray or on the flatbed scanner.
2. Press the one-touch key for the group.
-or-
Press  Fax Menu , then select  Phone...

Send a fax from the software
This section contains basic instructions for sending faxes by using the software that came with the
product. All other software-related topics are covered in the software Help, which can be opened from
the software-program Help menu.
You can fax electronic documents from a computer if you meet the following requirements:
● The product is connected directly to the computer or connected to the computer over a TCP/IP
network.
● The product software is installed on the...

5.Select the product under  Modem.
6. Click  Fax.
To send a fax by printing to a fax driver, complete the following steps:
1. Open the document that you want to fax.
2. Click  File and then click  Print.
3. Select  Fax PDF  from the  PDF pop-up menu.
4. Enter the fax number of one or more recipients under  To.
5. Select the product under  Modem.
6. Click  Fax.
Send a fax from a third-party software program, such as Microsoft Word (all operating systems) 1.Open a document in a third-party program.
2....

Send a fax by dialing from a downstream phone 
Occasionally, you might want to dial a fax number from a telephone that is connected to the same line
as the product. For example, if you are sending a fax to a person whose device is in the manual receive
mode, you can precede the fax with a voice call to let that person know that the fax is coming.
NOTE:The telephone must be connected to the product telephone port ().
1.Load the document into the automatic document feeder (ADF) input tray.
NOTE: You...

Accept the default date by pressing OK.
8. Enter the fax number, enter the speed dial, or press the one-touch key. Access the phone book by
pressing  Fax Menu  on the control panel and then selecting  Phone Book.
NOTE:This feature does not support undefined (ad hoc) groups.
9.Press  OK or Start Fax . The product scans the document into memory and sends it at the designated
time.
Use access codes, credit cards, or calling cards
To use access codes, credit cards, or calling cards, dial manually to allow...

CAUTION:If the Allow Fax Reprint  setting is set to Off, misprinted or faded faxes cannot be reprinted.
Receive faxes when fax tones are audible on the phone line
If you have a telephone line that receives both fax and telephone calls, and you hear fax tones when
you answer the telephone, you can start the receiving process in one of two ways:
● If you are close to the product, press 
Start Fax on the control panel and then hang up.
● When you answer any telephone connected to the line (an extension...

Solve fax problems
Fax error messages 
Alert and warning messages appear temporarily and might require the user to acknowledge the
message by pressing OK to resume or by pressing  Cancel to cancel the job. With certain warnings, the
job might not complete or the print quality might be affected. If the alert or warning message is related
to printing and the auto-continue feature is on, the product will attempt to resume the printing job after
the warning has appeared for 10 seconds without...

Control panel messageDescriptionRecommended action
If the error persists, contact HP. See
www.hp.com/support/CM2320series or the
support flyer that came in the product box.
Fax memory full Canceling recv.During the fax transmission, the product ran
out of memory. Only the pages that fit into
memory will be printed.Print all of the faxes, and then have the
sender resend the fax. Have the sender
divide the fax job into multiple jobs before
resending. Cancel all fax jobs or clear the
faxes from memory. See...