HP Color LaserJet 4700 User Manual

							
File directory
The file directory page contains information for all installed mass storage devices. This option does not
appear if no mass storage devices are installed.
1.Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
4. Press 
 to highlight PRINT FILE DIRECTORY .
5. Press 
 to select  PRINT FILE DIRECTORY .
The message  Printing... FILE DIRECTORY  appears on the display until the printer finishes printing the
file directory page. The printer returns to the  Ready state after printing the file directory page.
PCL or  PS font list
Use the font lists to see which fonts are currently installed in the printer. (The font lists also show which
fonts are resident on an optional hard disk accessory or flash DIMM.)
1.Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
4. Press 
 to highlight PRINT PCL FONT LIST  or PRINT PS FONT LIST .
5. Press 
 to select  PRINT PCL FONT LIST  or PRINT PS FONT LIST .
The message  Printing... FONT LIST  appears on the display until the printer finishes printing the font
list page. The printer returns to the  Ready state after printing the font list page.
Event log
The event log lists the printer events, including printer jams, service errors, and other printer conditions.
1.Press  Menu to enter the  MENUS.
2. Press 
 to highlight DIAGNOSTICS .
3. Press 
 to select  DIAGNOSTICS .
4. Press 
 to highlight PRINT EVENT LOG .
5. Press 
 to select  PRINT EVENT LOG.
The message  Printing... EVENT LOG  appears on the display until the printer finishes printing the event
log. The printer returns to the  Ready state after printing the event log.
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Using the embedded Web server
NOTEWhen the printer is directly connected to a computer, use the HP Easy Printer Care
Software to view the printer status.
When the printer is directly connected to a computer, the embedded Web server is supported for
Windows 98 and later.
When the printer is connected to the network, the embedded Web server is automatically available. You
can access the embedded Web server from Windows 98 and later, or through the Apple Safari browser.
The embedded Web server allows you to view printer and network status and to manage printing
functions from your computer instead of from the printer control panel. Below are examples of what you
can do using the embedded Web server:
● View printer control status information.
● Set the type of paper loaded in each tray.
● Determine the remaining life on all supplies and order new ones.
● View and change tray configurations.
● View and change the printer control panel menu configuration.
● View and print internal pages.
● Receive notification of printer and supplies events.
● View and change network configuration.
● Restrict access to color printing. (See 
http://www.hp.com/go/coloraccess
 for setup instructions.)
To use the embedded Web server, you must have Microsoft Internet Explorer 6.0 or later, or Netscape
Navigator 6.2 or later. The embedded Web server works when the printer is connected to an IP-based
network. The embedded Web server does not support IPX-based printer connections. You do not have
to have Internet access to open and use the embedded Web server. For more information about the HP
embedded Web server, see the  HP Embedded Web Server User Guide . You can find this guide on the
CD-ROM included with the printer.
Accessing the embedded Web server
In a supported Web browser on your computer, type the IP address for the printer. (To find the IP
address, print a configuration page. For more information about printing a configuration page, see 
Printer
information pages .)
NOTEOnce you open the URL, you can bookmark it so that you can return to it quickly in the
future.
1. The embedded Web server has three tabs that contain settings and information about the printer:
the Information  tab, the Settings  tab, and the Networking tab. Click the tab that you want to view.
2. See the following sections for more information about each tab.
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Information tab
The Information pages group consists of the following pages.
●Device Status
. This page displays the printer status and shows the life remaining of HP supplies,
with 0% representing that a supply is empty. The page also shows the type and size of print media
set for each tray. To change the default settings, click  Change Settings.
● Configuration page
. This page shows the information found on the printer configuration page.
● Supplies Status
. This page shows the life remaining of HP supplies, with 0% representing that a
supply is empty. This page also provides supplies part numbers. To order new supplies, click  Order
Supplies  in the Other Links  area on the left side of the window. To visit any Web site, you must
have Internet access.
● Event log
. This page shows a list of all printer events and errors.
● Usage page
. This page shows a summary of the number of pages the printer has printed, grouped
by size and type.
● Device Information
. This page also shows the printer network name, address, and model
information. To change these entries, click  Device Information on the Settings  tab.
● Control panel
. This page shows an image of the text currently appearing on the printer’s control
panel display.
Settings tab
This tab allows you to configure the printer from your computer. The  Settings tab can be password
protected. If this printer is networked, always consult with the printer administrator before changing
settings on this tab.
The  Settings  tab contains the following pages.
● Configure Device
. Configure all printer settings from this page. This page contains the traditional
menus found on printers using a control panel display. These menus include Information , Paper
Handling , and Configure Device .
● Alerts
. Network only. Set up to receive e-mail alerts for various printer and supplies events. Alerts
may also be sent to a URL.
● E-mail
. Network only. Used in conjunction with the Alerts page to set up incoming and outgoing e-
mail, as well as to set e-mail alerts.
● Security
. Set a password that must be entered to gain access to the  Settings and Networking
tabs. Enable and disable certain features of the embedded Web server.
● Other Links
. Add or customize a link to another Web site. This link is displayed in the  Other
Links  area on all embedded Web server pages. These permanent links always appear in the  Other
Links  area:  HP Instant Support™ , Order Supplies, and Product Support .
● Device Information
. Name the printer and assign an asset number to it. Enter the name and e-
mail address for the primary contact who will receive information about the printer.
● Language
. Determine the language in which to display the embedded Web server information.
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●Time Services
. Configure the printer’s time settings.
● Restrict Color
. Set user color print job restrictions. For more information on restricting and
reporting color usage, see 
http://www.hp.com/go/coloraccess .
Setting the real-time clock
Use the real-time clock feature to set the date and time settings. The date and time information is
attached to stored print jobs, so that you can identify the most recent versions of stored print jobs.
When setting the clock, you can set the date format, date, time format, and time.
Networking tab
This tab allows the network administrator to control network-related settings for the printer when it is
connected to an IP-based network. This tab will not appear if the printer is directly connected to a
computer, or if the printer is connected to a network using anything other than an HP Jetdirect print
server.
Click Help on the Networking tab pages for more information on network settings.
Other links
This section contains links that connect you to the Internet to order supplies or obtain product support.
You must have Internet access to use any of these links. If you use a dial-up connection and did not
connect when you first opened the embedded Web server, you must connect before you can visit these
Web sites. Connecting might require that you close the embedded Web server and reopen it.
● HP Instant Support™
. Connects you to the HP Web site to help you find solutions. This service
analyzes your printer error log and configuration information to provide diagnostic and support
information specific to your printer.
● Order Supplies
. Click this link to connect to the HP Web site and order genuine HP supplies, such
as print cartridges and paper.
● Product Support
. Connects to the support site for the HP Color LaserJet 4700 printer. Then, you
can search for help regarding general topics.
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Using the HP Easy Printer Care Software
The HP Easy Printer Care Software is an application that you can use for the following tasks:
●View color usage information.
● Check the printer status.
● Check supplies status.
● Set up alerts.
● Gain access to troubleshooting and maintenance tools.
You can use the HP Easy Printer Care Software when the printer is directly connected to your computer
or when it is connected to a network. You must perform a complete software installation to use the
HP Easy Printer Care Software. For more information, see 
http://www.hp.com/go/easyprintercare .
NOTEYou do not have to have Internet access to open and use the HP Easy Printer Care
Software. However, if you click a Web-based link, you must have Internet access to go to the site
associated with the link.
Supported operating systems
The HP Easy Printer Care Software is supported for Windows 2000, Windows XP, and Windows 2003
server.
To use the HP Easy Printer Care Software
Use one of the following methods to open HP Easy Printer Care Software:
● On the 
Start menu, select  Programs, select HP Easy Printer Care , and then select Start HP Easy
Printer Care .
● In the Windows system tray/taskbar (in the lower righthand corner of the desktop), double-click the
HP Easy Printer Care Software icon.
● Double-click the desktop icon.
HP Easy Printer Care Software sections
The HP Easy Printer Care Software contains the sections described in the table below.
SectionDescription
Overview
 tab
Contains basic status
information for the
printer.● Device
 list: Shows the printers that you can select.
● Device Status
 section: Shows printer status information.  This section will indicate printer alert
conditions, such as an empty print cartridge. It  also shows device-identification information,
control-panel messages, and print-cartridge levels. After you correct a problem with the printer,
click the 
 button to update the section.
● Supplies Status
 section: Shows detailed supplies status, such as the percentage of toner
remaining in the print cartridges and the status of the media that is loaded in each tray.
● Supplies Details
 link: Opens the supplies status page to view more detailed information about
printer supplies, ordering information, and recycling information.
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SectionDescription
Support tab
Provides help information
and links.● Printer usage reports
● Software updates, including automatic updates for HP drivers
● Online diagnostics
● Online user documentation
● Online support
NOTE
If you use a dial-up connection and did not connect to the Internet when you
first opened the HP Easy Printer Care Software, you must connect before you can
visit these Web sites.
Supplies Ordering
window
Provides access to online
or e-mail supplies
ordering.● Ordering list: Shows the supplies that you can order for each printer. If you want to order a
certain item, click the 
Order check box for that item in the supplies list.
● Shop Online for Supplies
 button: Opens the HP supplies Web site in a new browser window.
If you have checked the  Order check box for any items, the information about those items can
be transferred to the Web site.
● Print Shopping List
 button: Prints the information for the supplies that have the  Order check
box selected.
● Email Shopping List
 button: Creates a text list of items that have the  Order check box
selected. The list can be copied into an e-mail  message that you send to your supplier.
Alert Settings window
Allows you to configure
the printer to
automatically notify you
of printer issues.● Alerts on or off: Activates or deactivates the alerts feature for a certain printer.
● When alerts appear: Sets when you want alerts to appear—either when you are printing to
that particular printer, or anytime there is a printer event.
● Alert event type: Sets whether you want alerts for only critical errors, or for any error, including
continuable errors.
● Notification type: Sets what type of alert should appear (pop-up message or system tray alert,
and e-mail message).
Device List
 tab
Shows information about
each printer in the
Devices  list.●Printer information, including printer name, make, and model
● An icon (if the 
View as drop-down box is set to  Tiles, which is the default setting)
● Any current alerts for the printer
If you click a printer in the list, the HP Easy Printer Care Software opens the  Overview tab for that
printer.
Device List  tab information includes the following:
Find Other Printers
window
Allows you to add more
printers to your printer
list. Clicking the 
Find Other Printers  link in the Devices list opens the  Find Other Printers  window.
The  Find Other Printers  window provides a utility that detects other network printers so that you
can add them to the  Devices list and then monitor those printers from your computer.
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6 Color
This chapter describes how the HP Color LaserJet 4700 series printer provides great color printing. This
chapter also describes ways to produce the best possible color prints. The following topics are covered:
●
Using color
●
Color matching
●
Managing printer color options on Windows computers
●
Managing printer color options on Macintosh computers
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Using color
The HP Color LaserJet 4700 series printer offers great color printing as soon as you set up the printer.
It provides a combination of automatic color features to generate excellent color results for the general
office user, plus sophisticated tools for the professional who is experienced with color use.
The HP Color LaserJet 4700 series printer provides carefully designed and tested color tables to provide
a smooth, accurate color rendition of all printable colors.
HP ImageREt 3600
HP ImageREt 3600 print technology is a system of innovative technologies developed exclusively by
HP to deliver superior print quality. The HP ImageREt system sets itself apart from the industry by
integrating technology advancements and optimizing each element of the print system. Several
categories of HP ImageREt have been developed for a variety of user needs.
The system’s foundation is composed of key color laser technologies, including image enhancements,
smart supplies, and high-resolution imaging. As the level or category of ImageREt increases, these core
technologies are refined for more advanced system usage, and additional technologies are integrated.
HP offers superior image enhancements for general office documents and marketing collateral.
Optimized for printing on HP color laser high-gloss papers, HP Image REt 3600 provides superior results
on all supported media, and under a variety of environmental conditions.
Paper selection
For the best color and image quality, it is important to select the appropriate media type from the printer
menu or from the front panel. See 
Selecting print media.
Color options
Color options enable optimal color output automatically for diverse types of documents.
Color options use object tagging, which allows optimal color and halftone settings to be used for different
objects (text, graphics, and photos) on a page. The printer driver determines which objects are used on
a page and uses halftone and color settings that provide the best print quality for each object. Object
tagging, combined with optimized default settings, produces great color out of the box.
In the Windows environment, the  Automatic and Manual  color options are on the  Color tab in the printer
driver.
For more information, see 
Printer drivers  or Printer drivers for Macintosh computers .
sRGB
Standard red-green-blue (sRGB) is a world-wide color standard originally developed by HP and
Microsoft as a common color language for monitors, input devices (scanners, digital cameras), and
output devices (printers, plotters). It is the default color space used for HP products, Microsoft operating
systems, the Web, and most office software sold today. sRGB is representative of the typical Windows
computer monitor today and the convergence standard for high-definition television.
NOTEFactors such as the type of monitor you use and the room’s lighting can affect the
appearance of colors on your screen. For more information, see 
Color matching .
The latest versions of Adobe PhotoShop, CorelDRAW™, Microsoft Office, and many other applications
use sRGB to communicate color. Most importantly, as the default color space in Microsoft operating
152 Chapter 6   Color ENWW
 
						

							
systems, sRGB has gained broad adoption as a means to exchange color information between
applications and devices using a common definition that assures typical users will experience greatly
improved color matching. sRGB improves your ability to match colors between the printer, the computer
monitor and other input devices (scanner, digital camera) automatically, without the need to become a
color expert.
Printing in four colors — CMYK
Cyan, magenta, yellow, and black (CMYK) are the inks used by a printing press. The process is often
called four-color printing. CMYK data files are typically used by and originate from graphic arts (printing
and publishing) environments. The printer will accept CMYK colors through the PS printer driver. The
printer color-rendering of CMYK is designed to provide rich, saturated colors for text and graphics.
CMYK ink set emulation (PostScript only)
The printer color rendering of CMYK can be made to emulate several standard offset press ink sets. In
some situations, the CMYK color values in an image or document might not be suited to the printer. For
example, a document might be optimized for another printer. For best results, the CMYK values should
be adapted to the HP Color LaserJet 4700. Select the appropriate color input profile from the printer
driver.
●Default CMYK+
. HP CMYK+ technology produces optimal printing results for most printing jobs.
● SWOP (Specification for Web Offset Publications)
. Common ink standard in the United States
and other countries/regions.
● Euroscale (also known as Euro Standard)
. Common ink standard in Europe and other countries/
regions.
● DIC (Dainippon Ink and Chemical)
. Common ink standard in Japan and other countries/regions.
● Custom profile
. Select this option to use a custom input profile to accurately control color output,
for example, to emulate another HP color LaserJet printer. Color profiles can be downloaded from
http://www.hp.com .
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Color matching
The process of matching printer output color to your computer screen is quite complex because printers
and computer monitors use different methods of producing color. Monitors display colors by light pixels
using an RGB (red, green, blue) color process, but printers  print colors using a CMYK (cyan, magenta,
yellow, and black) process.
Several factors can influence your ability to match printed colors to those on your monitor. These factors
include:
● Print media
● Printer colorants (inks or toners for example)
● Printing process (inkjet, press, or laser technology for example)
● Overhead lighting
● Personal differences in perception of color
● Software applications
● Printer drivers
● Computer operating system
● Monitors
● Video cards and drivers
● Operating environment (humidity for example)
Keep the above factors in mind when colors on your screen do not perfectly match your printed colors.
For most users, the best method for matching colors  on your screen to your printer is to print sRGB
colors.
PANTONE® color matching
PANTONE® has multiple color matching systems. PANTONE® Matching System is very popular and
uses solid inks to generate a wide range of color hues and tints. See 
http://www.hp.com/support/
clj4700  for details on how to use PANTONE® Matching System with this printer.
NOTE PANTONE® Colors generated may not match PANTONE-identified standards. Consult
current PANTONE Publications for accurate color. PANTONE® and other Pantone, Inc.
trademarks are the property of Pantone, Inc. © Pantone, Inc., 2000.
Sample book color matching
The process for matching printer output to preprinted sample books and standard color references is
complex. In general, you can obtain a reasonably good match to a sample book if the inks used to create
the sample book are cyan, magenta, yellow, and black. These are usually referred to as process color
sample books.
Some sample books are created from spot colors. Spot colors are specially created colorants. Many of
these spot colors are outside of the range of the printer. Most spot color sample books have companion
process sample books that provide CMYK approximations to the spot color.
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