HP Color LaserJet 4700 User Manual

							
Job storage features
The HP Color LaserJet 4700 series printer lets you store a job in the printer’s memory for printing at a
later time. The job storage features use memory from both the hard disk and random access memory
(RAM). These job storage features are described below.
To support job storage features for complex jobs, or if you often print complex graphics, print PostScript
(PS) documents, or use many downloaded fonts, HP recommends that you install additional memory.
Added memory also gives you more flexibility in supporting job-storage features, such as quick copying.
NOTETo use the Private Job, Proof and Hold, and Mopy features, the printer must have a
minimum of 256 MB DDR plus 32 MB of additional memory on the formatter board. To use the
quick copy and stored jobs features you must install an optional hard disk in the printer (HP Color
LaserJet 4700, 4700n, 4700dn, 4700dtn models) and properly configure the drivers.
CAUTION Make sure to uniquely identify jobs in the printer driver before printing. Using default
names may override previous jobs with the same default name or cause the job to be deleted.
For more information, see 
Printer drivers  or Printer drivers for Macintosh computers .
Proofing and holding a job
The proof and hold feature provides a quick and easy way to print and proof one copy of a job and then
print addtional copies. This option stores the print job on the printer hard disk or in printer RAM memory,
and prints only the first copy of the job, allowing you to check the first copy. If the document prints
correctly, you can print the remaining copies of the print job from the printer control panel. The number
of proof-and-hold print jobs that can be stored in the printer is set from the printer control panel.
To permanently store the job and prevent the printer from deleting it, select the Stored Job  option in
the driver.
Printing stored jobs
1. Press  Menu to enter  MENUS.
RETRIEVE JOB  is highlighted.
2. Press 
 to select  RETRIEVE JOB .
3. Press 
 to highlight your  USER NAME.
4. Press 
 to select your  USER NAME.
5. Press 
 to highlight a  JOB NAME.
6. Press 
 to select the  JOB NAME.
PRINT  is highlighted.
7. Press 
 to select  PRINT.
8. Press 
 or  to select the number of copies.
9. Press 
 to print the job.
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Deleting stored jobs
When you send a stored job, the printer overwrites any previous jobs with the same user and job name.
If there is not a job already stored under the same user and job name, and the printer needs additional
space, the printer may delete other stored jobs starting with the oldest. The default number of jobs that
can be stored is 32. You can change the number of jobs that can be stored from the control panel. For
more information about setting the job storage limit, see 
Configure device menu.
A job can be deleted from the control panel, from the embedded Web server, or from HP Web Jetadmin.
To delete a job from the control panel, use the following procedure:
1. Press  Menu to enter  MENUS.
RETRIEVE JOB  is highlighted.
2. Press 
 to select  RETRIEVE JOB .
3. Press 
 to highlight your  USER NAME.
4. Press 
 to select your  USER NAME.
5. Press 
 to highlight a  JOB NAME.
6. Press 
 to select the  JOB NAME.
7. Press 
 to highlight DELETE .
8. Press 
 to select  DELETE.
9. Press 
 to delete the job.
Private jobs
This option allows you to send a print job directly to the printer memory. Selection of  Private Job
activates the PIN field. The print job can be printed only after you type a PIN in the printer control panel.
After the job is printed, the printer removes the job from the printer memory. This feature is useful when
you are printing sensitive or confidential documents that you do not want to leave in an output bin after
printing. Private Job stores the print job on the hard disk or in printer RAM memory. After it is released
for printing, the private job is immediately deleted from the printer. If more copies are needed, you have
to reprint the job from the program. If you send a second private job to the printer with the same user
name and job name as an existing private job (and you have not released the original job for printing),
the job will overwrite the existing job, regardless of the PIN. Private jobs are deleted if power to the
printer is turned off.
NOTE A lock symbol next to a job name indicates that the job is private.
Specify that a job is private from the driver. Select the  Private Job option and type a four-digit PIN. To
avoid overwriting jobs with the same name, also specify a username and job name.
Printing a private job
1. Press  Menu to enter  MENUS.
RETRIEVE JOB  is highlighted.
2. Press 
 to select  RETRIEVE JOB .
3. Press 
 to highlight your  USER NAME.
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4.Press  to select your  USER NAME.
5. Press 
 to highlight a  JOB NAME.
6. Press 
 to select the  JOB NAME.
PRINT  is highlighted.
7. Press 
 to select  PRINT.
8. Press 
 or  to select the first digit of the PIN.
9. Press 
 to select the digit. The number changes to an asterisk.
10. Repeat steps 8 and 9 to enter the remaining three digits of the PIN.
11. Press 
 when finished entering the PIN.
12. Press 
 or  to select the number of copies.
13. Press 
 to print the job.
Deleting a private job
A private job can be deleted from the printer control panel. You can delete a job without printing it, or it
will be automatically deleted after it is printed.
1.Press  Menu to enter  MENUS.
RETRIEVE JOB  is highlighted.
2. Press 
 to select  RETRIEVE JOB .
3. Press 
 to highlight your  USER NAME.
4. Press 
 to select your  USER NAME.
5. Press 
 to highlight a  JOB NAME.
6. Press 
 to select the  JOB NAME.
7. Press 
 to highlight DELETE .
8. Press 
 to select  DELETE.
9. Press 
 or  to select the first digit of the PIN.
10. Press 
 to select the digit. The number changes to an asterisk.
11. Repeat steps 9 and 10 to enter the remaining three digits of the PIN.
12. Press 
 when finished entering the PIN.
13. Press 
 to delete the job.
Mopier mode
When Mopier mode is enabled, the printer produces multiple, collated copies from a single print job.
Multiple-original printing (mopying) increases printer performance and reduces network traffic by
sending the job to the printer once, then storing it in the printer’s RAM. The remainder of the copies are
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printed at the printer’s fastest speed. Documents can be created, controlled, managed, and finished
from the desktop, which eliminates the extra step of using a photocopier.
The HP Color LaserJet 4700 series printers support mopying provided they have enough total memory
(160 MB DDR plus 32 MB on the formatter board). The mopying feature is enabled by default if the
Mopier Mode setting is Enabled in the Device Settings  tab.
Storing a print job
You can download a print job to the printer without printing it. You can then print the job at any time
through the printer control panel. For example, you might want to download a personnel form, calendar,
time sheet, or accounting form that other users can access and print.
To store a print job permanently, select the  Stored Job option in the driver when printing the job.
1. Press  Menu to enter  MENUS.
2. RETRIEVE JOB  is highlighted.
3. Press 
 to select  RETRIEVE JOB .
4. Press 
 to highlight your  USER NAME.
5. Press 
 to select your  USER NAME.
6. Press 
 to highlight a  JOB NAME.
7. Press 
 to select the  JOB NAME.
PRINT  is highlighted.
8. Press 
 to select  PRINT.
9. Press 
 or  to select the number of copies needed.
10. Press 
 to print the job.
Quick-copying a job
Quick Copy stores a copy of a printed job on the hard disk, and allows you to print additional copies of
a print job using the control panel. The number of quick-copy print jobs that can be stored in the printer
is set from the printer control panel.
This feature can be turned on or off from the driver.
1.Press  Menu to enter  MENUS.
2. RETRIEVE JOB  is highlighted.
3. Press 
 to select  RETRIEVE JOB .
4. Press 
 to highlight your  USER NAME.
5. Press 
 to select your  USER NAME.
6. Press 
 to highlight a  JOB NAME.
7. Press 
 to select the  JOB NAME.
PRINT  is highlighted.
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8.Press  to select  PRINT.
9. Press 
 or  to select the number of copies.
10. Press 
 to print the job.
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Managing memory
This printer supports up to 544 MB of memory: 512 MB DDR plus 32 MB of additional memory on the
formatter board. You can add additional memory by installing dual data-rate (DDR) memory. To allow
for memory expansion, the printer has two DDR slots, which accept 128 or 256 MB of RAM each. For
information about installing memory, see 
Working with memory and print server cards.
NOTEMemory specification: HP Color LaserJet 4700 series printers use 200-pin small outline
dual inline memory modules (SODIMM) that support 128 or 256 MB of RAM.
The printer features Memory Enhancement Technology (MEt), which automatically compresses page
data to provide the most efficient use of the printer’s RAM.
The printer uses DDR SODIMM. Extended data output (EDO) DIMMs are not supported.
NOTE If memory problems occur when you are printing complex graphics, you can make more
memory available by removing downloaded fonts, style sheets, and macros from printer memory.
Reducing the complexity of a print job from within an application can help avoid memory
problems.
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5 Managing the printer
This chapter describes how to manage the printer. The following topics are covered:
●
Printer information pages
●
Using the embedded Web server
●
Using the HP Easy Printer Care Software
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Printer information pages
From the printer control panel, you can print pages that give details about the printer and its current
configuration. The procedures for printing the following information pages are described here:
●Menu map
● Configuration page
● Supplies status page
● Usage page
● Demo page
● Print RGB samples
● Print CMYK samples
● File directory
● PCL or PS font list
● Event log
Menu map
To see the current settings for the menus and items available in the control panel, print a control panel
menu map.
1.
Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
4. If PRINT MENU MAP  is not highlighted, press 
 or  until it is highlighted.
5. Press 
 to select  PRINT MENU MAP .
The message  Printing... MENU MAP  appears on the display until the printer finishes printing the menu
map. The printer returns to the  Ready state after printing the menu map.
You might want to store the menu map near the printer for reference. The content of the menu map
varies, depending on the options currently installed in the printer. (Many of these values can be
overridden from the printer driver or software application.)
For a complete list of control panel menus and possible values, see 
Menu hierarchy .
Configuration page
Use the configuration page to view current printer settings, to help troubleshoot printer problems, or to
verify installation of optional accessories, such as memory (DIMMs), paper trays, and printer languages.
1.Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
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4.Press  to highlight PRINT CONFIGURATION .
5. Press 
 to select  PRINT CONFIGURATION .
The message  Printing... CONFIGURATION  appears on the display until the printer finishes printing the
configuration page. The printer returns to the  Ready state after printing the configuration page.
NOTE If the printer is configured with an HP Jetdirect print server or a stapler/stacker, an
additional configuration page will print that provides information about those devices.
Supplies status page
The supplies status page illustrates the remaining life for the following printer supplies:
● Print cartridges (all colors)
● Transfer unit
● Fuser
To print the supplies status page:
1. Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
4. Press 
 to highlight PRINT SUPPLIES STATUS PAGE .
5. Press 
 to select  PRINT SUPPLIES STATUS PAGE .
The message  Printing... SUPPLIES STATUS  appears on the display until the printer finishes printing
the supplies status page. The printer returns to the  Ready state after printing the supplies status page.
NOTE If you are using non-HP supplies, the supplies status page will not show the remaining
life for those supplies. For more information, see 
Non-HP print cartridges .
Usage page
The usage page lists a page count for each size of media that has passed through the printer. This page
count includes the number of pages that were printed on one side, the number that were printed on two
sides (duplexed), and totals of the two printing methods for each media size. It also lists the average
percentage of page coverage for each color.
1.Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
4. Press 
 to highlight PRINT USAGE PAGE .
5. Press 
 to select  PRINT USAGE PAGE .
The message  Printing... USAGE PAGE  appears on the display until the printer finishes printing the
usage page. The printer returns to the  Ready state after printing the usage page.
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Demo page
A demo page is a representation of a color photograph that demonstrates print quality.
1.Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
4. Press 
 to highlight PRINT DEMO .
5. Press 
 to select  PRINT DEMO .
The message  Printing... DEMO PAGE  appears on the display until the printer finishes printing the demo
page. The printer returns to the  Ready state after printing the demo page.
Print CMYK samples
Use the  PRINT CMYK SAMPLES  page to print CMYK color samples to match the color values in your
application.
1. Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
4. Press 
 to highlight PRINT CMYK SAMPLES .
5. Press 
 to select  PRINT CMYK SAMPLES .
The message  Printing... CMYK Samples  appears on the display until the printer finishes printing the
sample pages. The printer returns to the  Ready state after printing the pages.
Print RGB samples
Use the  PRINT RGB SAMPLES  page to print RGB color samples to match the color values in your
application.
1. Press  Menu to enter the  MENUS.
2. Press 
 to highlight INFORMATION .
3. Press 
 to select  INFORMATION .
4. Press 
 to highlight PRINT RGB SAMPLES .
5. Press 
 to select  PRINT RGB SAMPLES .
The message  Printing... RGB Samples  appears on the display until the printer finishes printing the
sample pages. The printer returns to the  Ready state after printing the pages.
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