HP Color LaserJet 4700 User Manual

							
Two-sided (duplex) printing
Some printer models are capable of duplex printing (printing on both sides of a page). To find out which
models support automatic duplexing, see 
Printer basics. All printer models support manual duplexing.
NOTEYou must specify two-sided printing options in your software application or in the printer
driver in order to print on both sides of the page. If this option is not visible in the software
application or printer driver, use the following information to make duplex printing options
available.
To use two-sided printing:
● Verify that the printer driver is configured to show the two-sided printing options: automatic and/or
manual. For instructions, see the online Help for the printer driver. For more information, see 
Printer
drivers
 or Printer drivers for Macintosh computers .
● Once the two-sided printing option is shown, select the appropriate two-sided printing options in
the printer driver software. Two-sided printing options include page and binding orientation. For
more information about options for binding two-sided printing jobs, see 
Options for binding two-
sided printing jobs
.
● Automatic two-sided printing is not supported for certain media types, including transparencies,
envelopes, labels, heavy, extra heavy, cardstock, and HP Tough paper. (The maximum weight
paper for automatic duplex printing is 120 g/m
2 (32 lb) bond.)
● Automatic two-sided printing supports letter, A4, 8.5 x 13, legal, executive, and JIS B5 paper sizes.
● Manual two-sided printing can support all sizes and more types of media. (Transparencies,
envelopes, and labels are not supported.)
● If both automatic and manual two-sided printing are enabled, the printer will automatically print on
two sides if the size and type are supported by the duplexer. Otherwise, it will manually duplex.
● For best results, avoid two-sided printing with rough-textured, heavy-weight media.
● To load pre-printed forms and letterhead into Tray 1, load them face up with the top edge of the
page facing away from you.
● When duplex printing, load pre-printed forms and letterhead into Tray 2 or an optional 500-sheet
tray face down with the top edge of the page towards you.
NOTE
Loading paper for duplexing is different than loading for one-sided printing.
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Control panel settings for automatic two-sided printing
Many software applications allow you to change two-sided print settings. If your software application or
printer driver does not allow you to adjust two-sided printing settings, you can adjust these settings
through the control panel. The factory default setting is OFF.
CAUTION Do not use two-sided printing when printing on labels. Serious damage could result.
To enable or disable two-sided printing from the printer control panel
NOTEChanging settings for two-sided printing through the printer control panel affects all print
jobs. Whenever possible, change settings for two-sided printing through your software application
or printer driver.
NOTE Any changes made in the printer driver will override settings made using the printer
control panel.
1. Press  Menu to enter the  MENUS.
2. Press 
 to highlight CONFIGURE DEVICE .
3. Press 
 to select  CONFIGURE DEVICE .
4. Press 
 to select  PRINTING .
5. Press 
 to highlight DUPLEX .
6. Press 
 to select  DUPLEX.
7. Press 
 or  to select  ON to enable two-sided printing or  OFF to disable automatic two-sided
printing.
8. Press 
 to set the value.
9. Press  Menu.
10. Select two-sided printing from your software application or printer driver, if possible.
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NOTETo select two-sided printing from the printer driver, the driver must first be properly
configured. For instructions, see the online Help for the printer driver. For more information, see
Printer drivers  or Printer drivers for Macintosh computers .
Options for binding two-sided printing jobs
Before printing a two-sided document, use the printer driver to choose the edge on which you will bind
your finished document. Long-edge or book binding is the conventional layout used in book binding.
Short-edge or tablet binding is the typical calendar binding.
NOTEThe default binding setting is to bind on the long edge when the page is set up for portrait
orientation. To change to long-edge binding, click the  Flip Pages Up check box.
1Long-edge landscape1This layout is often used in accounting, data processing, and
spreadsheet programs. Every other printed image is oriented upside-
down. Facing pages are read continuously from top to bottom.
2Short-edge landscapeEach printed image is oriented right-side-up. Facing pages are read from
top to bottom on the left page, then from top to bottom on the right page.
3Long-edge portraitThis is the default printer setting, and the most common layout used, with
every printed image oriented right-side-up. Facing pages are read from
top to bottom on the left page, then from top to bottom on the right page.
4Short-edge portrait1This layout is often used with clipboards. Every other printed image is
oriented upside-down. Facing pages are read continuously from top to
bottom.
1 When using Windows drivers, select  Flip Pages to see the designated binding options.
Manual two-sided printing
If you want to print on two sides (duplex) on paper other than the supported sizes or weights (for example,
paper heavier than 120 g/m2 (32 lb) or very thin paper), you will have to go to the printer and reinsert
the paper manually after the first side has printed.
NOTE Damaged or previously used paper can cause paper jams and should not be used.
NOTEManual two-sided printing is not supported for Windows 98 and systems that use the PS
driver.
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To manually print on two sides (duplex)
1.Ensure that the printer driver is configured to allow manual duplexing. For more information, see
Printer drivers  or Printer drivers for Macintosh computers . In the printer driver, select Allow Manual
Duplex.
2. From the application, open the printer driver.
3. Select the appropriate size and type.
4. On the Finishing tab, click  Print on Both Sides or Print on Both Sides (Manually).
5. The default binding option is to bind on the long edge of the paper in portrait layout. To change the
setting, click the  Finishing tab, and select the  Flip pages up checkbox.
6. Click  OK. The Print on Both Sides  instructions will appear. Follow the instructions to finish printing
your document.
NOTE If the total number of sheets to be duplexed exceeds the Tray 1 capacity for manual
duplex jobs, feed the top 100 sheets and press 
. When prompted, feed the next 100 sheets and
press 
. Repeat as necessary until all the sheets from the output stack have been loaded into
Tray 1.
For more information, see Printer drivers  or Printer drivers for Macintosh computers .
Printing booklets
Some versions of the printer driver let you control the printing of booklets when duplexing. You can
select binding on the left or right side on letter, legal, or A4 paper size. Windows 2000 and XP supports
booklet printing for all paper sizes.
See the printer driver online Help for more information about the printing booklets feature.
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Using the stapler/stacker
The optional stapler/stacker incorporates an inline stapler and stacker that provides automatic job
separation with job offset capability.
The stapler/stacker can handle paper ranging in weight from 60 to 220 g/m
2 (16 to 58 lb). The stapler/
stacker output bin can hold up to 750 sheets of 75 g/m2 (20 lb) paper with job offset. Standard and
custom paper sizes are accepted, but only letter, A4, JIS B5, 215.9 x 330 mm (8.5 x 13 in), and legal
size paper can be stapled. For more information about supported paper, see 
Supported media weights
and sizes .
NOTEActual stapler/stacker capacity might vary depending on the media type and weight,
environmental conditions, and other factors.
The maximum number of sheets that can be stapled in a single job varies according to the weight and
type of the paper that is used.
● Jobs containing up to 30 sheets of paper weighing from 60 to 160 g/m
2 (16 to 42 lb) can be stapled.
● Jobs containing up to 20 sheets of paper weighing from 160 to 220 g/m
2 (42 to 58 lb) can be stapled.
● Jobs containing up to 20 sheets of heavy papers, such as HP Tough Paper and HP High-Gloss
laser paper, can be stapled.
● If a job consists of only one sheet or more than 30 sheets, the job is printed to the output bin, but
is not stapled.
NOTE
The stapler supports paper only. Do not try to staple other media, such as envelopes,
transparencies, or labels.
To staple a print job, select the stapler in the application. You can usually select the stapler in the
application or printer driver, although some options might be available only in the printer driver. You
might need to configure the printer driver to recognize the stapler/stacker. You need to set this setting
only once.
If you cannot select the stapler in the program or printer driver, select the stapler at the printer control
panel.
Configuring the printer driver  to recognize the stapler/stacker
Windows
1.Open the  Printers folder.
2. Select HP Color LaserJet 4700.
3. On the File  menu, click on  Properties.
4. Select the  Device Settings  tab.
5. Use either of the following methods to select the stapler/stacker:
●Scroll down to 
Automatic Configuration , select Update Now, and click Apply.
● Scroll down to 
Accessory Output Bin , select HP 750–Sheet Stapler/Stacker , and click
Apply .
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Macintosh
1.Open the  Printer Center utility.
2. Select HP Color LaserJet 4700.
3. On the File  menu, click on  Show Info (X + I) .
4. Select the Installable Options  tab.
5. Scroll to  Accessory Output Bins  and select HP 750–Sheet Stapler/Stacker .
6. Click on  Apply Changes .
Selecting the printer behavior at staples out
When the stapler cartridge runs out of staples, jobs will print to the stapler/stacker if the stapler is
configured to CONTINUE. If the stapler is configured to  STOP when the stapler cartridge is empty, the
printer stops printing any jobs until the cartridge is replaced. For more information, see 
Stapler/stacker
menu .
1. Press  Menu to enter the menus.
2. Press 
 to highlight CONFIGURE DEVICE , and then press 
3.Press  to highlight STAPLER STACKER , and then press .
4. Press 
 to highlight STAPLES OUT , and then press .
5. Press 
 to highlight STOP  or CONTINUE , and then press .
Printing to the stapler/stacker
The stapler/stacker can hold up to 750 sheets of 75 g/m2 (20 lb) paper with job offset. Standard and
custom paper sizes are accepted, but only letter, A4, JIS Exec, 215.9 x 330 mm (8.5 x 13 in), and legal
size paper can be stapled. For more information about supported paper and general information about
stapling, see 
Supported media weights and sizes  and Using the stapler/stacker.
NOTEActual stapler/stacker capacity might vary depending on the media type and weight,
environmental conditions, and other factors.
To print to the stapler/stacker, select the option in the software application or in the printer driver, or at
the printer control panel.
NOTE Using media that does not meet HP specifications might cause problems that could
require repair. This repair is not covered by your printer warranty or service agreements.
Selecting the stapler in an application
Windows
1. On the File  menu, click  Print, and then click  Properties
2. On the Output  tab, click the drop-down list under  Staple, and click  One Staple .
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Macintosh
1.On the File  menu, click  Print (Command + P ).
2. Select the  Finishing option.
3. For the  Output destination, select Stapler .
4. In the  Finishing  option, select  1 Staple.
Selecting the stapler at the control panel
1.Press  Menu to enter the menus.
2. Press 
 to highlight CONFIGURE DEVICE, and then press .
3. Press 
 to highlight STAPLER STACKER , and then press .
4. Press 
 to highlight STAPLES, and then press .
5. Press 
 to highlight 1-EDGE , and then press .
NOTESelecting the stapler at the printer control panel changes the default setting to
STAPLE . It is possible that all print jobs might be stapled. However, settings that are changed
in the printer driver override settings that are changed at the control panel.
NOTE When configuring to  STAPLES = 1-EDGE , the OFFSET  menu is set to  DISABLED. Jobs
cannot be both stapled and offset.
Job offset
When the job offset feature is enabled, the stapler/stacker offsets each print job for easy identification.
Letter, A4, JIS B5, 215.9 x 330 mm (8.5 x 13 in), and legal size paper can be offset.
The job offset option is configured only from the printer control panel. It cannot be activated through the
printer driver. Once this feature is configured, all subsequent print jobs are offset.
NOTE A print job can be either stapled or offset. If job offset is configured at the control panel
but not in the printer driver, the job is offset. If offset is configured at the control panel but the
printer driver is configured to staple the job, the printed document is stapled, and the offset feature
is overridden.
Configuring job offset at the control panel
1. Press  Menu to enter the menus.
2. Press 
 to highlight CONFIGURE DEVICE, and then press .
3. Press 
 to highlight STAPLER STACKER , and then press .
4. Press 
 to highlight OFFSET , and then press .
5. Press 
 to highlight ENABLED , and then press .
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Paper orientation when a stapler/stacker is installed
When the stapler/stacker is installed, the printer automatically rotates printed images 180° on all paper
sizes, regardless of whether the job is stapled or not. If you are printing on paper that requires a specific
orientation, such as letterhead, preprinted or prepunched paper, or paper with watermarks, make sure
that the paper is loaded correctly in the tray.
For single-sided printing and stapling from Tray 1, load the paper face down with the logo toward you.
For single-sided printing and stapling from all other trays, load the paper face up with the logo toward
the rear of the printer.
For duplex printing and stapling from Tray 1, load the paper face up with the logo toward the rear of the
printer. For duplex printing and stapling from all other trays, load the paper face down with the logo
toward you.
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Special printing situations
Use these guidelines when printing on special types of media.
Printing a different first page
Use the following procedure to print the first page of a document on a different media type than the rest
of the document, for example, to print the first page of a document on letterhead paper and the rest on
plain paper.
1.From your application or printer driver, specify a tray for the first page and another tray for the
remaining pages.
For more information, see 
Printer drivers  or Printer drivers for Macintosh computers .
2. Load the special media into the tray that you specified in step 1.
3. Load the media for the remaining pages of the document into another tray.
You can also print on different media by using the printer control panel or printer driver to set the types
of media that are loaded in the trays and then selecting the first and remaining pages by media type.
Printing a blank back cover
Use the following procedure to print a blank back cover. You can also select an alternate paper source
or print on a different media type than the rest of the document.
1. On the printer driver’s  Paper tab, select  Use different paper, then from the drop-down list, select
Back Cover , check Add a blank back cover , and then click OK.
2. For more information, see 
Printer drivers  or Printer drivers for Macintosh computers .
You can also select an alternate paper source or print a blank back cover on a different media type than
the rest of the document. If desired, select a different source and type from the drop-down lists.
Printing on custom-size media
The printer supports single-sided printing on custom-size media. Tray 1 supports media sizes from
76 x 127 mm (3 x 5 inches) to 216 x 356 mm (8.5 x14 inches). Tray 2 and the optional 500-sheet trays
support media sizes from 148 x 210 mm (5.83 x 8.27 inches) (A5 size) to 216 x 356 mm (8.5 x 14 inches).
When printing on custom-size media, if Tray 1 is configured in the printer control panel as  TRAY X
TYPE= ANY TYPE and  TRAY X SIZE= ANY SIZE , the printer will print on whatever media is loaded in
the tray. When printing on custom-size media from Tray 2 or any of the optional paper trays, adjust the
switch on the tray to the  CUSTOM position, and from the control panel, set the media size to  CUSTOM or
ANY CUSTOM .
Some software applications and printer drivers allow you to specify custom paper-size dimensions. You
can configure custom paper sizes from the printer driver’s  Paper tab or Forms  tab (Windows 2000 and
XP). Be sure to set the correct paper size in both the page setup and print dialog boxes.
For more information about how to access the printer drivers, see 
Printer drivers or Printer drivers for
Macintosh computers .
If your software application requires you to calculate margins for custom-size paper, see the online Help
for that application.
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Stopping a print request
You can stop a print request either from the printer control panel or from your software application. To
stop a print request from a computer on a network, see the online Help for the specific network software.
NOTEIt may take some time for all printing to clear after you have canceled a print job.
Stopping the current print job from the printer control panel
1.Press  Stop on the printer control panel to pause the job that is currently printing. The control panel
menu provides the option to resume printing or to cancel the current job.
2. Press  Menu to exit the menu and resume printing.
3. Press 
 to cancel the job.
Pressing  Stop does not affect subsequent print jobs that are stored in the printer buffer.
Stopping the current print job from a software application
A dialog box will appear briefly on the control panel display, giving you the option to cancel the print job.
If several requests have been sent to the printer through an application, the print jobs might be waiting
in a print queue (for example, in Windows Print Manager). See the application documentation for specific
instructions on canceling a print request from the computer.
If a print job is waiting in a print queue (computer memory) or print spooler (Windows 98, 2000, XP, or
Me), delete the print job there.
For Windows 98, 2000, XP, or Me, go to  Start, Settings , and then  Printers. Double-click the  HP Color
LaserJet 4700 series printer  icon to open the print spooler. Select the print job you want to cancel,
and then press  Delete. If the print job is not cancelled, you might need to shut down and restart the
computer.
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