HP Color LaserJet 2840 User Manual

							NoteDo not use envelopes with windows or clasps, and do not use envelopes that are wrinkled,
nicked, curled, or otherwise damaged.
To print on custom media sizes, complete the following steps.
1. Open the straight-through output door.
2. Load the media with the narrow side forward and the side to be printed on facing up.
3. Adjust the side and rear media guides to fit the media.
4. At your computer, open a document in a program, such as Microsoft Word.
5. Select the print command. For most programs, click the File menu, and then click Print.
The Print dialog box appears.
6. In the Print dialog box, click Properties.
7. On the Paper or Quality tab, select the correct media size.
Note
Software settings can override changes to the device properties.
8. Click OK.
9. Print the document.
Change the device print settings, such as volume or print
quality, in HP Toolbox
To change the default print settings in HP Toolbox, complete the following steps.
Note
The changes that you make to the print settings in HP Toolbox apply to all future print jobs.
1. Open HP Toolbox and click Device Settings.
2. Click the System Settings tab.
3. On the System Settings tab, you can modify settings that appear on the following
pages. Each page offers Help for more information.
●Device Information
●Paper Handling
●Print Quality
●Print Density
●Print Modes
●System Setup
●Volumes
●Date/Time
●Service
●Device Polling
●Save/Restore
4. Click Apply to save the changes that you make on these pages.
Note
If you have similar settings in the printer driver, those settings take priority over the settings
that are established in HP Toolbox.
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							Print color documents from my computer in black and white
only
For users of Windows 2000 and Windows XP 32-bit operating systems, two HP Color
LaserJet 2820/2830/2840 all-in-one print drivers are installed during the installation process:
the HP Color LaserJet 28XX PCL 6 driver, and the HP CLJ28XX PCL 6 - Black_White driver,
where XX repesents 20, 30, or 40, depending on the HP Color LaserJet model that you have.
The default print driver, HP Color LaserJet 28XX PCL 6, provides you with full color printing
capability for those print jobs that you want to be printed in color. The HP CLJ28XX PCL 6 -
Black_White driver allows you to print documents in black and white instead of full color.
For those print jobs that contain color text or graphics that you do not need to print in color,
there are two options for producing black-and-white documents:
●In the software program, select the HP CLJ28XX PCL 6 - Black_White print driver from
the Print dialog box, and then click OK. The monochrome driver will print color
documents only in black and white.
●In the software program, select the HP Color LaserJet 28XX PCL 6 print driver, click
Properties, click the Color tab, and then select the Print in Grayscale check box. Click
OK to save the print properties, and then click OK again to print the document.
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							Network: How do I?
Use this section to answer network questions.
Set up the device and use it on the network
Hewlett-Packard recommends that you use the HP software installer on the CD-ROMs that
came with the device to set up printer drivers for the following network setups.
To configure a network port-connected device configuration (direct
mode or peer-to-peer printing)
In this configuration, the device is connected directly to the network, and all computers on
the network print directly to the device.
Note
This mode is the recommended network configuration for the device.
1. Connect the device directly to the network by inserting a network cable into the device
network port.
2. At the device, use the control panel to print a Configuration page. See 
Configuration page.
3. Insert the device CD-ROM into your computer. If you have already set up your device,
click Install Software to start the software installer. If the software installer does not
start, navigate to the hpsetup.exe file on the CD-ROM and double-click the file.
4. Click Install HP Color LaserJet Software.
5. On the Welcome screen, click Next.
6. On the Installer updates screen, click Yes to search for installer updates on the Web.
7. For Windows 2000, on the Installation Options screen, choose the installation option.
Hewlett-Packard recommends a typical installation, if your system supports it.
8. On the License Agreement screen, read the license agreement, indicate that you
accept the terms, and then click Next.
9. For Windows 2000, on the HP Extended Capabilities screen, choose whether you want
extended capabilities, and then click Next.
10. On the Destination Folder screen, choose the destination folder, and then click Next.
11. On the Ready to Install screen, click Next to begin installation.
Note
If you want to change your settings, instead of clicking Next, click Back to return to previous
screens, and then change the settings.
12. On the Connection Type screen, select Through the network, and then click Next.
13. On the Identify Printer screen, identify the device either by searching or by specifying a
hardware or IP address, which is listed on the Configuration page you printed earlier. In
most cases an IP address is assigned, but you can change it if you want by clicking
Specify the printer by Address on the Identify Printer screen. Click Next.
14. Allow the installation process to complete.
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							To configure a direct-connected shared device (client server printing)
In this configuration, the device is connected to a computer through a USB cable, the
computer is connected to the network, and the device is shared with other computers on the
network.
1. Insert the device CD-ROM into your computer. If you have already set up your device,
click Install Software to start the software installer. If the software installer does not
start, navigate to the hpsetup.exe file on the CD-ROM and double-click the file.
2. Click Install HP Color LaserJet Software.
3. On the Welcome screen, click Next.
4. On the Installer updates screen, click Yes to search for installer updates on the Web.
5. For Windows 2000, on the Installation Options screen, choose the installation option.
Hewlett-Packard recommends a typical installation, if your system supports it.
6. On the License Agreement screen, read the license agreement, indicate that you
accept the terms, and then click Next.
7. For Windows 2000, on the HP Extended Capabilities screen, choose whether you want
extended capabilities, and then click Next.
8. On the Destination Folder screen, choose the destination folder, and then click Next.
9. On the Ready to Install screen, click Next to begin installation.
Note
If you want to change your settings, instead of clicking Next, click Back to return to previous
screens, and then change the settings.
10. On the Connection Type screen, select Directly to this computer, and then click Next.
11. Connect the USB cable.
12. Allow the installation process to complete.
13. On the Windows taskbar, click Start, click Settings, and then click Printers.
●In Windows XP, click Start, click Control Panel, and then double-click Printers and
Faxes.
14. In the dialog box, right-click the device, and then click Sharing.
15. Select Share this printer, type the printer name if necessary, and then click OK.
To change from a direct-connected shared device to a network port-
connected device configuration
To change from a direct connection to a network configuration, complete the following steps.
1. Uninstall the printer driver for the direct connect device.
2. Install the driver as a network configuration by using the steps in 
To configure a network
port-connected device configuration (direct mode or peer-to-peer printing).
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							Set my network password
Use HP Toolbox to set a network password.
1. Open HP Toolbox and click Device Settings.
2. Click the Network Settings tab.
Note
If a password has been set for the device previously, you will be prompted to type the
password. Type the password, and then click Apply.
3. Click Password.
4. In the Password box, type the password you want to set, and then in the Confirm
password box, type the same password again to confirm your choice.
5. Click Apply to save the password.
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							Photo: How do I?
Use this section to answer photo and memory card questions.
Print a particular photo from a memory card
To print a particular photo directly from the memory card, complete the following steps:
1. Insert the memory card into the device.
2. Press P
HOTO.
3. Use the < or the > button to select Print photos.
4. Use the < or the > button to select Select photos, and then press E
NTER.
5. Use the < or the > button to select Custom, and then press E
NTER.
6. Use the alphanumeric keys to enter the number of the photo that you want to print, and
then press E
NTER. Press ENTER again to confirm the print job.
Note
JPEG files on the memory card are numbered in alphabetical order. If you do not know the
order of the photos on the memory card, you can print an index that shows the photo order.
For more information about printing an index, see 
Printing an index.
Print all the photos that are stored on a memory card
To print all of the photos on a memory card, complete the following steps:
1. Insert the memory card into the device. See 
Inserting a memory card.
2. Press P
HOTO.
3. Use the < or the > button to select Print photos.
4. Use the < or the > button to select Select photos, and then press E
NTER.
5. Use the < or the > button to select All (1-X), and then press E
NTER.
6. Press E
NTER again to confirm the print job.
Enable or disable memory cards
Use HP Toolbox to enable or disable the device memory-card functionality.
Note
If you do not have access to HP Toolbox, you can enable or disable the device memory-card
functionality by using the embedded Web server. See 
Embedded Web server.
1. Open HP Toolbox.
2. Click Device Settings, and then click the Print Settings tab.
3. Click Memory Card, and then select or clear the Enable memory cards check box.
Note
This setting can be protected by setting a network password. See Set my network password.
If the control panel shows Memory Cards Disabled and you cannot change the setting, it is
protected by a network password. See your network or printer administrator.
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							Use a proof sheet
This feature allows you to print photos from a proof sheet that allows you to preview your
images before printing them. A proof sheet can contain as many as 20 images. This feature
has been optimized and tested for use with Genuine HP Toner Supplies (variations in color
shading can impact the performance of this feature).
1. Insert the memory card into the device.
2. Press P
HOTO.
3. Use the < or the > button to select Proof sheet, and then press E
NTER.
If more than 20 JPEG files exist on the memory card, use the < or the > button to select
one of the following menu items, and then press E
NTER.
●All (1-X): X represents the number of .JPEG files the device detects on the card.
Selecting this option prints all of the JPEG files on the memory card.
●Last 20: Selecting this option prints the last 20 JPEG files from the alphabetized list
on the memory card.
●Custom: Selecting this option allows you to select certain photos to print. Use the
alphanumeric keys to enter the first photo number, and then press E
NTER. Use the
alphanumeric keys to enter the last photo number, and then press E
NTER.
4. Press E
NTER again to confirm the print job.
5. Under each photo that you want to print, color in the oval or bubble with a dark blue or
black pen. Also fill the bubbles to indicate the image layout and media type.
6. Place the proof sheet face-down on the flatbed scanner, with the upper-left corner of the
document located in the lower-right corner of the glass.
7. Press P
HOTO.
8. Use the < or the > button to select Proof sheet, and then press E
NTER.
9. Use the < or the > button to select Scan, and then press E
NTER.
The device scans the proof sheet and prints the photos that you marked. Repeat steps 5
through 9 for each proof sheet.
Note
Photos printed with this method can be printed in color only.
Save photos from a memory card to my computer
Use HP Director to transfer images from a memory card in the device to your computer.
1. Open HP Director and click Transfer Images.
2. In the dialog box that appears, complete the necessary settings, and then click Start
Transfer.
The images are transferred to your computer. For more information about HP Director, see
the HP Director online Help.
Windows operating system users who do not have HP Director installed can use Windows
Explorer to move files from the memory card to their computer.
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							Copy: How do I?
Use this section to answer copying questions.
Change the copy settings, such as number of copies, in
HP Toolbox
NoteThe changes that you make to the copy settings in HP Toolbox apply to all future copy jobs.
1. Open HP Toolbox and click Device Settings.
2. Click the Copy Settings tab.
3. On the Copying page, change any of the following settings that you want to change.
●Copy quality
●Contrast
●Collation
●Number of copies
4. Click Apply to save the changes.
Reduce or enlarge an original
Use HP Toolbox to produce reduced or enlarged copies of the original document.
1. Open HP Toolbox and click Device Settings.
2. Click the Copy Settings tab.
3.Reduce / Enlarge page.
4. Select one of the following options:
●Standard sizes: This option allows you to reduce or enlarge among various
standard media sizes.
●Pages per sheet: This option allows you to print more than one original on a page.
See 
Printing multiple pages on one sheet of paper (N-up printing) for more
information.
●Custom: This option allows you to reduce or enlarge at a precise percentage setting.
5. When you are finished making changes, click Apply.
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							Fax: How do I?
Use this section to answer fax questions.
Send a fax from the device
1. Dial the fax number by using one of the following methods:
Use the alphanumeric buttons on the device control panel to dial the number.
If the fax number you are calling has been assigned to a one-touch key, press that key.
If the fax number you are calling has a speed-dial entry, press P
HONE BOOK, use the
alphanumeric buttons to enter the speed-dial entry, and then press E
NTER.
Note
When dialing by using the alphanumeric buttons, include any pauses or additional numbers
that are necessary for the call, such as an area code, an access code for numbers that are
outside of a PBX system (usually a 9), or a long-distance prefix. See 
Using dialing
characters for more information.
2. Load the document into the automatic document feeder (ADF) input tray or onto the
flatbed scanner.
If you are scanning from the flatbed scanner, select YES when Send from glass?
1=Yes 2=No appears, and then press E
NTER.
3. Press S
TART FAX.
When the last page of the fax has exited the device, you can start sending another fax,
copying, or scanning.
To fax to numbers that you use regularly, you can assign a one-touch key or speed-dial
entry. See 
To program speed-dial entries and one-touch keys and To program group-dial
entries. If you have electronic phone books available, you might be able to use them to
select recipients. Electronic phone books are generated by using third-party software
programs.
Change the fax send or receive settings, such as answer
mode, in HP Toolbox
Use the Send Settings page to configure the fax send settings for the device. Use the
Receive Settings page to configure the fax receive settings for the device.
Note
The changes that you make to the send and receive settings in HP Toolbox apply to all
future fax receive jobs.
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							To change default fax send settings
1. Open HP Toolbox and click Device Settings.
2. Click the Fax Settings tab, and then click Send Settings.
3. On the Send Settings page, you can modify these options:
●Resolution
●Redial
●Dial Mode
●Dial Prefix
●Detect Dial Tone
●Contrast
●Billing Codes
●Fax from Glass Page Size
4. Click Apply to save the changes that you make on these pages.
To change default fax receive settings
1. Open HP Toolbox and click Device Settings.
2. Click the Fax Settings tab, and then click Receive Settings.
3. On the Receive Settings page, you can modify these options:
●Answer Mode
●Automatic
●Rings to Answer (available only if Automatic is selected)
●Answer Ring Pattern (available only if Automatic is selected)
●Manual
●Receive Options
●Extension Phone
●Fit To Page
●Silence Detection
●Stamp Received Faxes
4. Click Apply to save the changes that you make on these pages.
Create a fax cover page
You can create a fax cover page in the HP LaserJet Send Fax software by using one of the
cover page templates that are supplied with the software.
154Chapter 11 How do I?ENWW