HP 6500 A Manual

							
•Device control panel : Press the Setup button, and then select the  Speed Dial
Setup  option.
◦ To add a group: Select  Group Speed Dial, select an unassigned speed-dial entry,
and then press  OK. Use the arrow keys to highlight a speed-dial entry, and then
press  OK to select it. Repeat this step to add additional speed-dial entries to this
group. When finished, select the  Done Selecting option, and then press  OK. Use
the onscreen keyboard to enter a group speed-dial name, and then select
Done .
◦ To add entries to a group: Select  Group Speed Dial, select the group speed-dial
entry that you want to change, and then press  OK. Use the arrow keys to highlight
a speed-dial entry, and then press  OK to select it (a check mark appears next to
the speed-dial entry). Repeat this step to add additional speed-dial entries to this
group. When finished, select the  Done Selecting option, and then press  OK.
Select  Done at the  Group Name  screen.
◦ To delete a group: Select  Delete Speed Dial, press the arrow keys to highlight
the speed-dial entry that you want to delete, and then press  OK.
• Embedded Web server (network connection):  Open the embedded Web server,
click the  Settings  tab, and then click  Fax Speed-dial in the left pane. Click the link
that contains the number for the entry (for example,  26-50) in the  Fax Speed-dial
List .
◦ To add a group, in the  Fax Speed-dial List, click the New Group  button, and
then select the individual entries from the selection. Enter the appropriate group
information and click  Apply.
◦ To edit a group: Click the  Edit link beside the group in the  Fax Speed-dial List
section.
◦ To remove a group: Select one or more groups in the  Fax Speed-dial List section,
and then click the  Delete icon.
◦ Click  Apply  when you are finished.
Print and view a list of speed-dial entries
You can print or view a list of all of the speed-dial entries that have been set up. Each
entry in the list contains the following information:
• Speed-dial number (the first five entries correspond to the five speed-dial buttons on
the device control panel)
• Name associated with the fax number or group of fax numbers
• For the fax speed-dial list, the fax number (or all of the fax numbers for a group)
This section contains the following topics:
•
View a list of speed-dial entries
•
Print a list of speed-dial entries
View a list of speed-dial entries
• Embedded Web server (network connection):  Open the embedded Web server,
click the  Settings  tab, and then click  Fax Speed-dial in the left pane. Click the link
Set up speed-dial entries 77 
						

							
that contains the number for the entry (for example, 26-50) in the  Fax Speed-dial
List .
◦ To add a group, in the  Fax Speed-dial List, click the New Group  button, and
then select the individual entries from the selection. Enter the appropriate group
information and click  Apply.
◦ To edit or remove an entry, in the  Fax Speed-dial List, select the entry and click
either the  Edit link or  Delete icon.
◦ To delete a group: Select the entries and click the  Delete button.
◦ Click  Apply  when you are finished.
• HP Device Manager (Mac OS X) : Launch HP Device Manager , click Information
and Settings , and then select  Fax Speed Dial Settings  from the drop-down list.
• HP Solution Center (Windows) : Open the Solution Center and follow the
instructions in the onscreen Help.
• Control Panel : Press the Setup button, select   Speed Dial Setup , and then select
Print Speed Dial List .
Print a list of speed-dial entries
Embedded Web server (network connection):  Open the embedded Web server, click
the  Settings  tab, and then click  Fax Speed-dial in the left pane. Click the link that
contains the number for the entry (for example,  26-50) in the  Fax Speed-dial List . Click
the  Print  button.
Fax over Internet Protocol (FoIP)
You may subscribe to a low cost  phone service that allows you to send and receive faxes
with your device by using the Internet. This method is called Fax over Internet Protocol
(FoIP). You probably use a FoIP service (provided by your telephone company) if you:
• Dial a special access code along with the fax number, or
• Have an IP converter box that connects to the Internet and provides analog phone
ports for the fax connection.
NOTE: You can only send and receive faxes by connecting a phone cord to the port
labeled 1-LINE on the device. This means that your connection to the Internet must
be done either through a converter box (which supplies regular analog phone jacks
for fax connections) or your telephone company.
Some Internet faxing services do not work properly when the device is sending and
receiving faxes at high speed (33600bps). If you experience problems sending and
receiving faxes while using an Internet fax service, use a slower fax speed. You can do
this by changing the  Fax Speed setting from  High (the default) to  Medium. For
information on changing this setting, see 
Set the fax speed .
NOTE:If you have questions about internet faxing, contact your internet faxing
services support department or your loca l service provider for further assistance.
Chapter 6
78 Fax 
						

							
Test fax setup
You can test your fax setup to check the status of the device and to make sure it is set
up properly for faxing. Perform this test after you have completed setting up the device
for faxing. The test does the following:
• Tests the fax hardware
• Verifies the correct type of phone cord is connected to the device
• Checks that the phone cord is plugged into the correct port
• Checks for a dial tone
• Checks for an active phone line
• Tests the status of your phone line connection
The device prints a report with the results of the test. If the test fails, review the report for
information on how to fix the problem and rerun the test.
To test fax setup via the device control panel
1. Set up the device for faxing according to your particular home or office setup
instructions.
2. Make sure the ink cartridges are installed, and that full-size paper is loaded in the
input tray before starting the test.
3. From the device control panel, press  Setup.
4. Select  Tools, and then select  Run Fax Test.
The device displays the status of the test on the display and prints a report.
5. Review the report.
• If the test passes and you are still having problems faxing, check the fax settings
listed in the report to veri fy the settings are correct. A  blank or incorrect fax setting
can cause problems faxing.
• If the test fails, review the report for more information on how to fix any problems found.
To set the dial type via the embedded Web server
1. Set up the device for faxing according to your particular home or office setup
instructions.
2. Make sure the ink cartridges are installed, and that full-size paper is loaded in the
input tray before starting the test.
3. Embedded Web server  (network connection): Click the  Settings tab, and then click
Device Services  in the left pane.
4. Select  Run Fax Test  in the Test Device Features  drop-down menu.
5. Click the  Run Test  button.
Use reports
You can set up the device to print error reports and confirmation reports automatically for
each fax you send and receive. You can also manually print system reports as required;
these reports provide useful syst em information about the device.
Use reports 79 
						

							
By default, the device is set to print a report only if there is a problem sending or receiving
a fax. A confirmation message that indicates whether a fax was successfully sent appears
briefly on the control-panel display after each transaction.
NOTE: If the reports are not legible, you can check the estimated ink levels from the
control panel, HP Solution Center (Windows), or HP Device Manager (Mac OS X).
NOTE: Ink level alerts and indicators provide estimates for planning purposes only.
When you receive a low-ink alert, consider having a replacement cartridge available
to avoid possible printing delays. You do not need to replace the ink cartridges until
print quality becomes unacceptable.
NOTE: Ensure that the printhead and ink cartridges are in good conditions and
installed properly.
This section contains the following topics:
•
Print fax confirmation reports
•
Print fax error reports
•
Print and view the fax log
•
Clear the fax log
•
Print the details of the last fax transaction
•
Print a Caller ID History Report
Print fax confirmation reports
If you require printed confirmation that yo ur faxes were successfully sent, follow these
instructions to enable fax confirmation  before sending any faxes.  Select either On Fax
Send  or Send & Receive .
The default fax confirmation setting is  Off. This means that a confirmation report is not
printed for each fax sent or received. A confirmation message indicating whether a fax
was successfully sent appears br iefly on the control-panel display after each transaction.
To enable fax confirmation via the device control panel
1. Press  Setup.
2. Press  Print Report , and then Fax Confirmation .
3. Press the right arrow button to select one of the following, and then press  OK.
OffDoes not print a fax confirmation report when you send and receive
faxes successfully. This is the default setting.
On Fax SendPrints a fax confirmation report for every fax you send.
On Fax ReceivePrints a fax confirmation report for every fax you receive.
Send & ReceivePrints a fax confirmation report fo r every fax you send and receive.
TIP:If you choose  On Fax Send or Send & Receive , and scan your fax to send
from memory, you can include an image of the first page of the fax on the  Fax
Sent Confirmation  report. Press Setup, and then select Image on Fax Send
Report . Select  On and then press  OK.
Chapter 6
80 Fax 
						

							
To enable fax confirmation via the embedded Web server
1.Click the  Settings tab, and then click  Advanced Fax Setup  in the left pane.
2. Make a selection in the Fax Confirmation drop-down menu.
3. Click the  Apply button.
Print fax error reports
You can configure the device so that it automatically prints a report when there is an error
during transmission or reception.
To set the device to print fax error reports automatically via the device control panel
1.Press  Setup.
2. Press  Print Report , and then press  Fax Error Report .
3. Press the right arrow button to select one of the following, and then press  OK.
Send & ReceivePrints whenever a fax error occu rs. This is the default setting.
OffDoes not print any fax error reports.
On Fax SendPrints whenever a transmission error occurs.
On Fax ReceivePrints whenever a receiving error occurs.
To set the device to print fax error reports automatically via the embedded Web
server
1.Click the  Settings tab, and then click  Advanced Fax Setup  in the left pane.
2. Make a selection in the Fax Error Report drop-down menu.
3. Click the  Apply button.
Print and view the fax log
The logs list faxes that have been sent from the device control panel and all faxes that
have been received.
You can print a log of faxes that have been received and sent by the device. Each entry
in the log contains the following information:
• Transmission date and time
• Type (whether received or sent)
• Fax number
•Duration
• Number of pages
• Result (status)  of transmission
Use reports 81 
						

							
To view the fax log from the HP photo and imaging software
1.At the computer, open the HP photo and imaging software. For more information, see
Use the HP photo and imaging software .
2. See the onscreen Help for the HP photo and imaging software for further instructions.
The log lists faxes that have been sent from the device control panel and the HP photo
and imaging software and all faxes that have been received.
To print the fax log from the device control panel
1. On the device control panel, press  Setup.
2. Press the arrow key  to move down to Print Report, and then press  OK.
3. Press the arrow key  to move down to Fax Log, and then press  OK.
4. Press  OK again to print the log.
To view the fax log from the embedded Web server
▲ On the  Information  tab, click Log in the left pane, then click the  Fax Log sub-tab.
Clear the fax log
Use the following steps to clear the fax log.
To clear the fax log via the device control panel
1.On the device control panel, press  Setup.
2. Press the arrow key  to move down to Tools, and then press  OK.
3. Press the arrow key  to move down to Clear Fax Log, and then press  OK.
To clear the fax log via the embedded Web server
1. Embedded Web server  (network connection): Click the  Settings tab, and then click
Fax options  in the left pane.
2. Click the  Clear button in the Clear Fax Logs  section.
Print the details of th e last fax transaction
The Last Fax Transaction report prints the details of the last fax transaction to occur.
Details include the fax number, number of pages, and the fax status.
To print the Last Fax Transaction report
1.On the device control panel, press  Setup.
2. Press the arrow key  to move down to Print Report, and then press  OK.
3. Press the arrow key  to move down to Last Transaction , and then press OK.
Chapter 6
82 Fax 
						

							
Print a Caller ID History Report
Use the following procedure to print a list of Caller ID fax numbers.
To print a Caller ID History Report
1.Press  Setup, select  Printer Report , and then select  Caller ID History Report .
2. Press  OK.
Cancel a fax
You can cancel a fax you are sending or receiving at any time. The device prints any
pages it has already started printing and then cancels the remainder of the fax. This can
take a few moments.
To cancel a fax
▲ Press  Cancel  on the device control panel to stop a fax you are sending or receiving.
If the device does not stop faxing, press  Cancel again.
The device prints any pages it has already started printing and then cancels the
remainder of the fax. This can take a few moments.
To cancel a number you are dialing
▲ Press  Cancel  to cancel a number you are currently dialing.
Cancel a fax 83 
						

							
7 Copy
You can produce high-quality color and grayscale copies  on a variety of paper types and
sizes.
NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500
(E709r), the HP All-in-One must be connected to a computer, the computer must be
turned on and you must be logged on. The software must be installed and running.
Also, the  HP Digital Imaging Monitor  in the Windows Taskbar must be installed and
turned on at all times. On a Macintosh computer, once the software is installed, it is
always available when you turn on the computer.
To determine the model you have, see 
Finding the device model number .
NOTE:If you are copying a document when a fax arrives, the fax is stored in the
device memory until the copying finishes. This can reduce the number of fax pages
stored in memory.
This section contains the following topics:
•
Make copies
•
Change the copy settings
•
Set the number of copies
•
Set the copy paper size
•
Set the copy paper type
•
Change copy speed or quality
•
Resize an original to fit onto letter or A4 paper
•
Copy a legal-size document onto letter paper
•
Adjust the lightness and darkness of your copy
•
Enhance light areas of your copy
•
Collate a copy job
•
Apply Margin Shift to a Copy Job
•
Two-sided copy jobs
•
Cancel a copy job
Make copies
You can make quality copies from the device control panel.
NOTE: To make a copy using an HP Officejet 6500 (E709d) or HP Officejet 6500
(E709r), the HP All-in-One must be connected to a computer, the computer must be
turned on and you must be logged on. The software must be installed and running.
Also, the  HP Digital Imaging Monitor  in the Windows Taskbar must be installed and
turned on at all times. On a Macintosh computer, once the software is installed, it is
always available when you turn on the computer.
To determine the model you have, see 
Finding the device model number .
84 Copy 
						

							
To make a copy
1.Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF. For
more information, see 
Load originals .
3. Do one of the following:
• Press  START COPY Black  or START PC COPY Black  to start a black-and-white
copy job.
• Press  START COPY Color  or START PC COPY Color  to start a color copy job.
NOTE:If you have a color original, pressing  START COPY Black or START PC
COPY Black  produces a black-and-white copy of  the color original, while pressing
START COPY Color  or START PC COPY Color  produces a full-color copy of
the color original.
NOTE: If you are using a Macintosh computer, refer to your computer for a
preview of your copy. If necessary, edit the preview image, then click  Accept and
print your copies.
Change the copy settings
You can customize the copy setti ngs to handle nearly any task.
When you change copy settings, the changes are for the current copy job only. You must
set the changes as defaults for the settin gs to apply to all future copy jobs.
To save the current settings  as defaults for future jobs
1. Press  Copy and make any necessary changes to the settings in the menus.
2. Press  Copy, and then press the arrow keys until  Set New Defaults appears.
3. Press the arrow  keys to select Yes, and then press  OK.
Set the number of copies
You can set the number of copies that you want to print by using the  Number of
Copies  option on the device control panel.
To set the number of copies from the device control panel
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF. For
more information, see 
Load originals .
3. Press  Copy repeatedly until  Number of Copies  appears. –Or- Press  Number of
Copies .
4. Press 
 or use the keypad to enter the number of copies, up to the maximum.
TIP: If you hold down either of the arrow buttons, the number of copies changes
by increments of 5 to make it easier to set a large number of copies.
5. Press  START COPY Black  or START PC COPY Black , or pressSTART COPY
Color  or START PC COPY Color .
Set the number of copies 85 
						

							
Set the copy paper size
You can set the paper size on the device. The paper size you select should match what
is loaded in your input tray.
NOTE:If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
To set the paper size from the device control panel
1.Press  Copy repeatedly until  Copy Paper Size  appears.
2. Press 
 until the appropriate paper size appears, and then press  OK.
3. Press  START COPY Black  or START COPY Color .
Set the copy paper type
You can set the paper type on the device.
NOTE:If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
To set the paper type for copies from the device control panel
1.Press  Copy repeatedly until  Paper Type appears.
2. Press 
 until the appropriate paper type appears, and then press  OK.
3. Press  START COPY Black  or START COPY Color .
Refer to the following table to determine which paper type setting to choose based on the
paper loaded in the input tray.
NOTE: If a paper type is not supported for a paper size selected, the paper type will
not appear on the list. Change the paper size to update the list of paper types.
Change copy speed or quality
The device provides three options that affect copy speed and quality:
• Best  (3 stars) produces the highest qualit y for all paper and eliminates the banding
(striping) effect that sometimes occurs in solid areas.  Best copies slower than the
other quality settings.
• Normal  (2 stars) delivers high-quality output and is the recommended setting for most
of your copying.  Normal copies faster than  Best and is the default setting.
• Fast  (1 star) copies faster than the  Normal setting. The text is comparable to the
quality of the  Normal setting, but the graphics might be lower quality. The  Fast setting
uses less ink and extends the life of your ink cartridges.
Chapter 7
86 Copy