HP 6500 A Manual

							
Set the junk fax mode
By default, Block Junk Fax  mode is turned On. If you do not subscribe to a caller ID
service through your phone provider, or do not  want to use this feature, you can turn off
this setting.
To set the junk fax mode
▲ Press the  Junk Fax Blocker  button, select the Block Junk Fax option, and then
select  On or  Off .
Add numbers to the junk fax list
There are two ways to add a number to your  junk list. You can select numbers from your
caller ID history, or you ca n enter new numbers. The fax from numbers in your junk list
are blocked if  Block Junk Fax  mode is set to On.
To select a number from the caller ID list
1. Press  Setup.
2. Select  Basic Fax Setup , and then select Junk Fax Blocker Setup .
3. Select  Add number to Junk List , and then select Select Number.
4. Press the right arrow button to scroll through the numbers from which you have
received faxes. When the number you want to block appears, press  OK to select it.
5. When the  Select Another?  prompt appears, do one of the following:
• If you want to add another number to the list of junk fax numbers , press
Yes , and then repeat step 4 for each number you want to block.
• If you are done , press No.
To manually enter a number to block
1. Press  Setup.
2. Select  Basic Fax Setup , and then select Junk Fax Blocker Setup .
3. Select  Add number to Junk List , and then select Enter Number.
4. Use the keypad to enter a fax number to block, and then press  OK.
Make sure you enter the fax number as it appears on the control-panel display, and
not the fax number that appears on the fax header of the received fax, as these
numbers can be different.
5. When the  Enter Another?  prompt appears, do one of the following:
• If you want to add another number to the list of junk fax numbers , press
Yes , and then repeat step 4 for each number you want to block.
•
If you are done , press No.
Receive a fax 67 
						

							
Remove numbers from the junk fax list
If you no longer want to block a fax number, you can remove a number from your junk
fax list.
To remove numbers from the list of junk fax numbers
1.Press  Setup.
2. Press  Basic Fax Setup , and then press Junk Fax Blocker Setup .
3. Press  Remove Number from Junk List .
4. Press the right arrow button to scroll through the numbers you have blocked. When
the number you want to remove appears, press  OK to select it.
5. When the  Delete Another?  prompt appears, do one of the following:
• If you want to remove another number from the list of junk fax numbers ,
press  Yes, and then repeat step 4 for each number you want to block.
• If you are done , press No.
Print a Junk Fax Report
Use the following procedure to print a list of blocked junk fax numbers.
To print a Junk Fax Report
1. Press  Setup, select  Basic Fax Setup , select Junk Fax Blocker Setup , select
Reports , and then select  Junk List.
2. Press  OK.
View a list of blocked fax numbers
You can view a list of blocked fax numbers from the embedded Web server, which
requires a network connection, or by printing a report from the device control panel.
To view a list of blocked numbers via the control panel
1. Press  Setup.
2. Select  Print Report  and then select  Junk Fax List.
To view a list of blocked numbers via the embedded Web server
▲ Open the embedded Web server. For more information, see 
To open the embedded
Web server . Click the Settings tab, select  Junk Fax Blocker  from the left pane.
Receive faxes to your computer (Fax to PC and Fax to Mac)
Use Fax to PC and Fax to Mac  to automatically receive faxes and save faxes directly to
your computer. With Fax to PC and Fax to Mac, you can store digital copies of your faxes
easily and also eliminate the hassle of dealing with bulky paper files.
Received faxes are saved as TIFF (Tagged Image File Format). Once the fax is received,
you get an on-screen notification with a link to the folder where the fax is saved.
The files are named in th e following method: XXXX_YY YYYYYY_ZZZZZZ.tif, where X is
the senders information, Y is the date, and Z is the time that the fax was received.
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68 Fax 
						

							
NOTE:Fax to PC and Fax to Mac are available for receiving black-and-white faxes
only. Color faxes are printed instead of being saved to the computer.
This section contains the following topics:
•
Fax to Pc and Fax to Mac requirements
•
Activate Fax to PC and Fax to Mac
•
Modify Fax to PC or Fax to Mac settings
•
Turn off Fax to PC or Fax to Mac
Fax to Pc and Fax to Mac requirements
• The administrator computer, the computer that activated the Fax to PC or Fax to Mac feature, must be on at all times. Only one computer can act as the Fax to PC or Fax
to Mac administrator computer.
• The destination folders computer or server, must be on at all times. The destination computer must also be awake, faxes will not be saved if the computer is asleep or in
hibernate mode.
• HP Digital Imaging monitor in Windows Taskbar must be on at all times.
• Paper must be loaded in the input tray.
Activate Fax to PC and Fax to Mac
Use the Fax to PC Setup Wizard to activate  Fax to PC. The Fax to PC Setup Wizard can
be started from the Solution Center or the Fax to PC Setup Wizard on the control panel.
To set up Fax to Mac on Mac OS  X, use the HP Setup Assistant, part of the HP Device
Manager.
To set up the Fax to PC from  the Solution Center (Windows)
1. Open the Solution Center. For more information, see 
Use the HP Solution Center
(Windows) .
2. Select  Settings , and then select  Fax to PC Setup Wizard .
3. Follow the onscreen instructions to set up Fax to PC.
To set up Fax to Mac
1. Click the HP Device Manager icon in the Dock.
NOTE: If HP Device Manager is not in the Dock, click the Spotlight icon on the
right side of the menu bar, type “HP Device Manager” in the box, and then click
the HP Device Manager entry.
2. Follow the onscreen instructions in the setup assistant to create and share the
network folder.
The setup assistant automatically saves the configurations to the HP device. Also,
you can configure up to 10 destination folders for each HP device.
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Modify Fax to PC or Fax to Mac settings
You can update the Fax to PC settings from your computer at any time from the Fax
settings page in the Solution Center. You can turn off Fax to PC and disable printing faxes
from the device control panel.
To modify settings from the device control panel
1.Press the  Setup button, select  Basic Fax Setup , and then Fax to PC.
2. Select the setting that you want to change. You can change the following settings:
•View PC hostname : View the name of the computer that is set up to administer
Fax to PC.
• Turn Off : Turn off  Fax to PC.
NOTE:Use the Solution Center to turn on Fax to PC.
•Disable Fax Print : Choose this option to print faxes as they are received. If you
turn off printing, color faxes will still print.
To modify Fax to PC settings from  the Solution Center (Windows)
1. Open the Solution Center. For more information, see 
Use the HP Solution Center
(Windows) .
2. Select  Settings , and then select  Fax Settings.
3. Select the  Fax to PC Settings  tab.
4. Make any changes to the settings you want to modify. Press  OK.
NOTE: Any changes you make will overwrite the original settings.
To modify Fax to Mac from the HP Setup Assistant
1.Click the HP Device Manager icon in the Dock.
NOTE: If HP Device Manager is not in the Dock, click the Spotlight icon on the
right side of the menu bar, type “HP Device Manager” in the box, and then click
the HP Device Manager entry.
2. Follow the onscreen instructions in the setup assistant to create and share the
network folder.
The setup assistant automatically saves the configurations to the HP device. Also,
you can configure up to 10 destination folders for each HP device.
Turn off Fax to PC or Fax to Mac
1. Press the  Setup button, select  Basic Fax Setup , and then Fax to PC
2. Select  Disable Fax Print .
Change fax settings
After completing the steps in the getting started guide that came with the device, use the
following steps to change the initial settings or to configure other options for faxing.
Chapter 6
70 Fax 
						

							
This section contains the following topics:
•
Configure the fax header
•
Set the answer mode (Auto answer)
•
Set the number of rings before answering
•
Change the answer ring pattern for distinctive ring
•
Set the fax erro r correction mode
•
Set the dial type
•
Set the redial options
•
Set the fax speed
•
Set the fax sound volume
Configure the fax header
The fax header prints your name and fax number on the top of every fax you send. HP
recommends that you set up the fax header by using the software that you installed with
the device. You can also set up the fax header from the device control panel, as described
here.
NOTE: In some countries/regions, the fax header information is a legal requirement.
To set or change the fax header via the device panel
1.Press  Setup.
2. Press  Basic Fax Setup , and then press Fax Header.
3. Enter your personal or company name using the numeric keypad, and then press
OK.
4. Enter your fax number by using the numeric keypad, and then press  OK.
To set or change the fax header via the embedded Web server
1. Open the embedded Web server, click the  Settings tab, and then click  Basic Fax
Setup  from the left pane.
2. Enter the  Fax Header Name  and Fax Number .
3. Click the  Apply button.
Set the answer mode (Auto answer)
The answer mode determines whether the device answers incoming calls.
• Turn on the  Auto Answer setting if you want the device to answer faxes
automatically . The device answers all incoming calls and faxes.
• Turn off the  Auto Answer setting if you want  to receive faxes manually. You must
be available to respond in person to the incoming fax call or the device does not
receive faxes.
To set the answer mode to manual or automatic via the device control panel
▲ Press  Auto Answer  to turn the light on or off, as appropriate for your setup.
When the  Auto Answer  light is on, the device answers calls automatically. When the
light is off, the it does not answer calls.
Change fax settings 71 
						

							
To set the answer mode to manual or automatic via the embedded Web server
1.Open the embedded Web server, click the  Settings tab, and then click  Basic Fax
Setup  in the left pane.
2. Select  On or  Off  in the  Auto Answer  drop-down menu in the  Other Basic Fax
Settings  section.
Set the number of rings before answering
If you turn on the  Auto Answer setting, you can specify how many rings occur before
incoming calls are automatically answered.
The  Rings to Answer  setting is important if you have an answering machine on the same
phone line as the device, because you want the answering machine to answer the phone
before the device does. The number of rings to answer for the device should be greater
than the number of rings to answer for the answering machine so that it will allow the
answering machine to answer the incoming call before the device answers.
For example, set your answering machine to a low number of rings and the device to
answer in the maximum number of rings. (The maximum number of rings varies by
country/region.) In this setup, the answering machine answers the call and the device
monitors the line. If the device detects fax tones, it receives the fax. If the call is a voice
call, the answering machine records the incoming message.
To set the number of rings before answering via the device control panel
1. Touch  Setup.
2. Select  Basic Fax Setup , and then select Rings to Answer .
3. Enter the appropriate number of rings by using the keypad, or press the left or right
arrow button to change the number of rings.
4. Touch  OK to accept the setting.
To set the number of rings before answering via the embedded Web server
1. Open the embedded Web server, click the  Settings tab, click  Basic Fax Setup  in
the left pane.
2. Select a number in the  Rings-to-answer drop-down menu in the  Other Basic Fax
Settings  section.
Change the answer ring pattern for distinctive ring
NOTE:Check with your local service provider  for the above service before using the
feature.
Many phone companies offer a distinctive ring feature that allows you to have several
phone numbers on one phone line. When you subscribe to this service, each number is
assigned a different ring pattern. You can set up the device to answer incoming calls that
have a specific ring pattern.
If you connect the device to a line with distinctive ring, have your telephone company
assign one ring pattern to voice calls and another ring pattern to fax calls. HP
recommends that you request double or triple rings for a fax number. When the device
detects the specified ring pattern, it answers the call and receives the fax.
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72 Fax 
						

							
If you do not have a distinctive ring service, use the default ring pattern, which is All
Rings .
NOTE: The HP fax cannot receive faxes when the main phone number is off the
hook.
To change the answer ring pattern for distinctive ring via the device control panel
1. Verify that the device is set to  answer fax calls automatically.
2. Press  Setup.
3. Press  Advanced Fax Setup , and then press Distinctive Ring .
4. Press the right arrow button to select an option, and then press  OK.
When the phone rings with the ring pattern assigned to your fax line, the device
answers the call and receives the fax.
To change the answer ring pattern for distinctive ring via the embedded Web server
1. Click the  Settings tab, click  Advanced Fax Setup  in the left pane.
2. Select a ring pattern in the  Distinctive Ring drop-down menu, and then click the
Apply  button
Set the fax error correction mode
Typically, the device monitors the signals on the phone line while it is sending or receiving
a fax. If it detects an error signal during the transmission and the error-correction setting
is on, the device can request that a portion of the fax be resent.
Turn off error correction only if you are having trouble sending or receiving a fax, and you
want to accept the errors in the transmission. Turning off the setting might be useful when
you are trying to send a fax to another country/region or receive a fax from another
country/region, or if you are using a satellite phone connection.
To set the fax error-correction mode via the device control panel
▲Press  Fax, open the  Advanced Fax Setup  menu, and then use the  Error correction
mode  option.
To set the fax error-correction mode via the embedded Web server
1. Click the  Settings tab, and then click  Advanced Fax Setup  in the left pane.
2. Select  On or  Off  in the  Error Correction Mode  drop-down menu.
3. Click the  Apply button.
Set the dial type
Use this procedure to set tone-dialing or pulse-dialing mode. The factory-set default is
Tone. Do not change the setting unless you know that your phone line cannot use tone
dialing.
NOTE: The pulse-dialing option is not available in all countries/regions.
Change fax settings 73 
						

							
To set the dial type via the device control panel
▲Press  Setup, press  Basic Fax Setup , and then use the  Tone or Pulse Dialing
option.
To set the dial type via the embedded Web server
1. Click the  Settings tab, and then click  Basic Fax Setup in the left pane.
2. Make a selection in the  Tone or Pulse Dialing drop-down menu.
3. Click the  Apply button.
Set the redial options
If the device was unable to send a fax because the receiving fax machine did not answer
or was busy, the device attempts to redial based on the settings for the busy-redial and
no-answer-redial options. Use the following procedure to turn the options on or off.
•Busy redial : If this option is turned on, the device redials automatically if it receives
a busy signal. The factory-set default for this option is  ON.
• No answer redial : If this option is turned on, the device redials automatically if the
receiving fax machine does not answer. The factory-set default for this option is
OFF .
To set the redial options via the device control panel
▲ Press  Setup, press  Advanced Fax Setup , and then use the Busy Redial or No
Answer Redial  options.
To set the redial options via the embedded Web server
1. Click the  Settings tab, and then click  Advanced Fax Setup  in the left pane.
2. Make a selection in the  Busy Redial and No Answer Redial  drop-down menus.
3. Click the  Apply button.
Set the fax speed
You can set the fax speed used to communicate between your device and other fax
machines when sending and receiving faxes. The default fax speed is  Fast.
If you use one of the following, setting the fax speed to a slower speed might be required:
• An Internet phone service
• A PBX system
• Fax over Internet Protocol (FoIP)
• An integrated services digital network (ISDN) service
If you experience problems sending and receiving faxes, you might want to try setting the
Fax Speed  setting to Medium or Slow . The following table provides the available fax
speed settings.
Fax speed settingFax speed
Fastv.34 (33600 baud)
Mediumv.17 (14400 baud)
Chapter 6
74 Fax 
						

							
Fax speed settingFax speed
Slowv.29 (9600 baud)
To set the fax speed via the device control panel
1.Press  Setup.
2. Select  Advanced Fax Setup , and then press Fax Speed.
3. Select an option using the arrow keys, and then press  OK.
To set the fax speed via the embedded Web server
1. Click the  Settings tab, and then click  Basic Fax Setup in the left pane.
2. Make a selection in the  Fax Speed drop-down menu.
3. Click the  Apply button.
Set the fax sound volume
Use this procedure to increase or decrease the volume of the fax sounds.
To set the fax sound volume via the device control panel
▲Press  Setup, select  Fax Sound Volume , and then use the arrow keys to increase or
decrease the volume. Press  OK to select the volume.
To set the fax sound volume via the embedded Web server
1. Click the  Settings tab, and then click  Basic Fax Setup in the left pane.
2. Make a selection in the  Fax Sound Volume drop-down menu.
3. Click the  Apply button.
Set up speed-dial entries
You can set up frequently used fax numbers as speed-dial entries. This lets you dial those
numbers quickly by using the device control panel. The first three entries for each of these
destinations are associated with the three speed-dial buttons on the device control panel.
This section contains the following topics:
•
Set up fax numbers as speed-dial entries or groups
•
Print and view a list of speed-dial entries
Set up fax numbers as speed-dial entries or groups
You can store fax numbers or groups of fax numbers as speed-dial entries. Speed-dial
entries 1 through 3 are associated with the corresponding speed-dial buttons on the
device control panel.
For information about printing a list of the speed-dial entries that are set up, see 
Print and
view a list of speed-dial entries .
(continued)
Set up speed-dial entries 75 
						

							
This section contains the following topics:
•
Set up speed-dial entries
•
Set up a speed-dial group
Set up speed-dial entries
• Embedded Web server (network connection) : Open the embedded Web server,
click the  Settings  tab, and then click  Fax Speed-dial in the left pane.
◦ To add an entry: Type the required information in the fields in the  Fax Speed-Dial
Entry  section.
◦ To edit an entry: Click the  Edit link beside the entry in the Fax Speed-dial List
section.
◦ To remove an entry: Select one or more entries in the  Fax Speed-dial List
section, and then click the  Delete icon.
• HP Solution Center Software (Windows) : Open the Solution Center and follow the
instructions in the onscreen Help.
• HP Device Manager (Mac OS X) : Launch HP Device Manager , click Information
and Settings , and then select  Fax Speed Dial Settings  from the drop-down list.
• Device control panel : Press Setup, and then select the  Speed Dial Setup option.
◦ To add or change an entry: Select  Individual Speed Dial or Group Speed Dial
and press the arrow keys to move to an unused entry number, or type a number
on the keypad. Type the fax number, and then press  OK. Include any pauses or
other required numbers, such as an area code, an access code for numbers
outside a PBX system (usually a 9 or 0), or a long-distance prefix. Type the name,
and then press  OK.
◦ To delete one entry or all entries: Select  Delete Speed Dial, press the arrow keys
to highlight the speed-dial entry that you want to delete, and then press  OK.
Set up a speed-dial group
If you send information to the same group of fax numbers on a regular basis, you can set
up a speed-dial entry for a group in order to simplify the task. The speed-dial entry for a
group can be associated with a speed-dial button on the device control panel.
A group member must be a member of the speed-dial list before you can add the member
to a speed-dial group. You can add up to 48 fax numbers to each group (with up to 55
characters for each fax number).
• HP Solution Center Software (Windows) : Open the Solution Center and follow the
instructions in the onscreen Help.
• HP Device Manager (Mac OS X) : Launch HP Device Manager , click Information
and Settings , and then select  Fax Speed Dial Settings  from the drop-down list.
Chapter 6
76 Fax