HP 6500 A Manual

							
To schedule a fax from the device control panel
1.Load your originals. For additional information, see 
Load originals .
2. In the Fax area, press  Fax repeatedly until  How to Fax appears.
3. Press 
 until  Send Fax Later  appears, and then press  OK.
4. Enter the send time by using the numeric keypad, and then press  OK. If prompted,
press  1 for  AM, or  2 for  PM.
5. Enter the fax number by using the keypad, press  Speed Dial or a one-touch speed
dial button (some models only) to select a speed dial, or press  Redial/Pause to redial
the last number dialed.
6. Press  START FAX Black .
The device scans all pages and the scheduled time appears on the display. The fax
is sent at the scheduled time.
To cancel a scheduled fax
1. In the Fax area, press  Fax repeatedly until  How to Fax appears.
2. Press 
 until  Send Fax Later  appears, and then press  OK.
If there is a fax already scheduled, the  Cancel prompt appears on the display.
3. Press  1 to select  Yes.
NOTE: You can also cancel the scheduled fax by pressing  Cancel on the device
control panel when the scheduled time is visible on the display.
Send a fax to multiple recipients
This section contains the following topics:
•
Send a fax to multiple recipients from the device control panel
•
Send a fax to multiple reci pients from the HP Photosmart Studio Software (Mac OS
X)
Send a fax 57 
						

							
Send a fax to multiple recipients from the device control panel
You can send a fax to multiple recipients at once by grouping individual speed dial entries
into group speed dial entries.
To send a fax to multiple recipients using group speed dial
1. Load your originals. For additional information, see 
Load originals .
2. Press  Speed Dial  repeatedly, until the appropriate group speed dial entry appears.
TIP:You can also scroll through the speed dial entries by pressing  or , or
you can select a speed dial entry by entering its speed dial code using the keypad
on the device control panel.
3. Press  START FAX Black .
If the device detects an original loaded in the automatic document feeder, it sends
the document to each number in the group speed dial entry.
NOTE: You can only use group speed dial entries to send faxes in black and
white, because of memory limitations. The device scans the fax into memory then
dials the first number. When a connection is made, it sends the fax and dials the
next number. If a number is busy or not answering, the device follows the settings
for  Busy Redial  and No Answer Redial . If a connection cannot be made, the
next number is dialed and an error report is generated.
Send a fax to multiple recipients from the HP Photosmart Studio Software (Mac OS
X)
To send a fax to multiple  recipients from the software
1. Load your originals. For additional information, see 
Load originals .
2. Select the  HP Device Manager  from the Dock.
The  HP Device Manager  window appears.
3. In the  Devices  pop-up menu, choose the HP all-in-one, and then double-click  Send
Fax .
The  Print  dialog box opens.
4. From the  Printer pop-up menu, choose the HP all-in-one (Fax).
5. From the pop-up menu, choose  Fax Recipients.
6. Enter the recipient information, and then click  Add to Recipients.
NOTE:You can also add recipients from the  Phone Book or from the Address
Book . To select a recipient from the  Address Book, click Open Address
Book , and then drag and drop the recipient to the  Fax Recipients area.
7.Continue to enter recipients, clicking  Add to Recipients after each one, until all the
appropriate recipients are in the  Recipient List.
8. Click  Send Fax Now .
Send a color original fax
You can fax a color original from the device. If it determines that the recipients fax
machine only supports black-and-white faxes, the fax is sent in black and white.
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58 Fax 
						

							
HP recommends that you use only color originals for color faxing.
To send a color original fax from the device control panel
1.Load your originals. For additional information, see 
Load originals .
2. In the Fax area, press  Fax.
The  Enter Number  prompt appears.
3. Enter the fax number by using the keypad, press  Speed Dial or a one-touch speed
dial button (some models only) to select a speed dial, or press  Redial/Pause to redial
the last number dialed.
4. Press  START FAX Color .
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
NOTE: If the recipients fax machine only supports black-and-white faxes, the
HP all-in-one automatically sends the fax in black and white. A message appears
after the fax has been sent indicating that the fax was sent in black and white.
Press  OK to clear the message.
Change the fax resolution and Lighter / Darker settings
You can change the  Resolution and Lighter / Darker  settings for documents that you
are faxing.
NOTE: These settings do not affect copy settings. Copy resolution and lightness/
darkness are set independently from fax resolution and lightness/darkness. Also, the
settings that you change from the device  control panel do not affect faxes you send
from your computer.
This section contains the following topics:
•
Change the fax resolution
•
Change the Lighter / Darker setting
•
Set new default settings
Change the fax resolution
The  Resolution  setting affects the transmission speed and quality of faxed black-and-
white documents. If the receiving fax machine does not support the resolution you have
chosen, the HP all-in-one sends faxes at the highest resolution supported by the receiving
fax machine.
NOTE: You can only change the resolution for faxes that you are sending in black
and white. The device se nds all color faxes using Fine resolution.
Send a fax 59 
						

							
The following resolution settings are available for sending faxes: Fine, Very Fine ,
Photo , and Standard . The default setting is  Fine.
• Fine : provides high-quality text suitable for faxing most documents. This is the default
setting. When sending faxes in color, the device always uses the  Fine setting.
• Very Fine : provides the best quality fax when you are faxing documents with very
fine detail. If you choose  Very Fine, be aware that the faxing process takes longer to
complete and you can only send black-and-white faxes using this resolution. If you
send a color fax, or send a fax using the Scan and Fax or Send Fax Later functions,
the fax will be sent using  Fine resolution instead.
• Photo : provides the best quality fax when sending photographs in black and white.
If you choose  Photo, be aware that the faxing process takes longer to complete.
When faxing photographs in black and white, HP recommends that you choose
Photo .
• Standard : provides the fastest possible fax transmission with the lowest quality.
When you exit the Fax menu, this option returns to the default setting unless you set your
changes as the default.
Change the resolution from the device control panel
1. Load your originals. For additional information, see 
Load originals .
2. In the Fax area, press  Fax.
The  Enter Number  prompt appears.
3. Enter the fax number by using the keypad, press  Speed Dial or a one-touch speed
dial button (some models only) to select a speed dial, or press  Redial/Pause to redial
the last number dialed.
4. In the Fax area, press  Fax repeatedly until  Resolution appears.
5. Press 
 to select a resolution setting, and then press  OK.
6. Press  START FAX Black .
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
Change the Lighter / Darker setting
You can change the contrast of a fax to be darker or lighter than the original. This feature
is useful if you are faxing a document that is faded, washed out, or handwritten. You can
darken the original by adjusting the contrast.
NOTE: The Lighter / Darker  setting applies to black-and-white faxes only, not color
faxes.
When you exit the Fax menu, this option returns to the default setting unless you set your
changes as the default.
To change the Lighter / Darker setting from the device control panel
1. Load your originals. For additional information, see 
Load originals .
2. In the Fax area, press  Fax.
The  Enter Number  prompt appears.
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60 Fax 
						

							
3.Enter the fax number by using the keypad, press  Speed Dial or a one-touch speed
dial button (some models only) to select a speed dial, or press  Redial/Pause to redial
the last number dialed.
4. In the Fax area, press  Fax repeatedly until  Lighter / Darker  appears.
5. Press 
 to lighten the fax or press  to darken it, and then press  OK.
The indicator moves to the left or right as you press an arrow button.
6. Press  START FAX Black .
If the device detects an original loaded in the automatic document feeder, it sends
the document to the number you entered.
Set new default settings
You can change the default value for the  Resolution and Lighter / Darker  settings
through the device control panel.
To set new default settings from the device control panel
1. Make changes to the  Resolution and Lighter / Darker  settings.
2. In the Fax area, press  Fax repeatedly until  Set New Defaults  appears.
3. Press 
 until  Yes appears, and then press  OK.
Send a fax in Error Correction Mode
Error Correction Mode  (ECM) prevents loss of data due to poor phone lines by detecting
errors that occur during transmission and automatically requesting retransmission of the
erroneous portion. Phone charges are unaffected, or might even be reduced, on good
phone lines. On poor phone lines, ECM increases sending time and phone charges, but
sends the data much more reliably. The default setting is  On. Turn ECM off only if it
increases phone charges substantially, and  you can accept poorer quality in exchange
for reduced charges.
If the ECM setting is  OFF:
• The quality and transmission speed of faxes you send and receive are affected.
•The  Fax Speed  is automatically set to  Medium.
• You will no longer be able to send or receive color faxes.
To change the ECM setting from the device control panel
1. Press  Setup.
2. Press  5, and then press  6.
This selects  Advanced Fax Setup  and then selects Error Correction Mode .
3. Press 
 to select  On or  Off.
4. Press  OK.
Receive a fax
You can receive faxes automatically or manually. If you turn off the  Auto Answer option,
you must receive faxes manu ally. If you turn on the Auto Answer option (the default
setting), the device automatically answers in coming calls and receives faxes after the
number of rings that are specified by the  Rings to Answer setting. (The default  Rings
to Answer  setting is five rings.)
Receive a fax 61 
						

							
If you receive a legal-size fax and the device is not currently set to use legal-size paper,
the device reduces the fax so that it fits on the paper that is loaded. If you have disabled
the  Automatic Reduction  feature, the device prints the fax on two pages.
NOTE:If you are copying a document when a fax arrives, the fax is stored in the
device memory until the copying finishes. This can reduce the number of fax pages
stored in memory.
This section contains the following topics:
•
Receive a fax manually
•
Set up backup fax reception
•
Reprint received faxes from memory
•
Poll to receive a fax
•
Forward faxes to another number
•
Set the paper size for received faxes
•
Set automatic reduction for incoming faxes
•
Block junk fax numbers
•
Receive faxes to your  computer (Fax to PC and Fax to Mac)
Receive a fax manually
When you are on the phone, the person you are speaking with can send you a fax while
you are still connected. This is referred to as manual faxing. Use the instructions in this
section to receive a manual fax.
NOTE:You can pick up the handset to talk or listen for fax tones.
You can receive faxes manually from a phone that is:
• Directly connected to the device (on the 2-EXT port)
• On the same phone line, but not directly connected to the device
NOTE:The automatic document feeder must be empty to receive a fax. If there are
documents in the ADF, then the device wi ll not be able to receive incoming faxes.
To receive a fax manually
1.Make sure the device is turned on and you have paper loaded in the input tray.
2. Remove any originals from the document feeder tray.
NOTE: The automatic document feeder must be empty to receive a fax. If there
are documents in the document feeder, then receiving the fax will be
unsuccessful.
3. Do one of the following to answer a fax manually:
• Set the  Rings to Answer  setting to a high number to allow you to answer the
incoming call  before the device answers.
• Turn off the  Auto Answer setting so that the device does not automatically
answer incoming calls.
4. If you are currently on the phone with the sender, instruct the sender to press  Start
on their fax machine.
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62 Fax 
						

							
5.When you hear fax tones from a sending fax machine, do the following:
a. Press  START FAX Black  or START FAX Color  on the device control panel.
b . When prompted, select  Fax Receive.
NOTE:Depending on your country/region, the device might receive the fax
automatically when you hear fax tones from the sending fax machine.
6. After the device begins to receive the fax, you can hang up the phone or remain on
the line. The phone line is silent during fax transmission.
Set up backup fax reception
Depending on your preference and security requirements, you can set up the device to
store all the faxes it receives, only the faxes it receives while the device is in an error
condition, or none of the faxes it receives.
The following  Backup Fax Reception  modes are available:
OnThe default setting. When  Backup Fax Reception is On , the device stores
all received faxes in memory. This enabl es you to reprint all of the faxes
that are saved in memory.
NOTE: When device memory is low, it overwrites the oldest, printed faxes
as it receives new faxes. If the memory becomes full of unprinted faxes, the
device stops answering incoming fax calls.
NOTE: If you receive a fax that is too large, such as a very detailed color
photo, it might not be stored in memory due to memory limitations.
On Error OnlyCauses the device to store faxes in me mory only if an error condition exists
that prevents the device from printing  the faxes (for example, if the device
runs out of paper). The device continues to store incoming faxes as long
as there is memory available. (If t he memory becomes full, the device stops
answering incoming fax calls.) When the error condition is resolved, the
faxes stored in memory print automatically, and then they are deleted from
memory.
OffFaxes are never stored in memory. For example, you might want to turn off
Backup Fax Reception  for security purposes. If an error condition occurs
that prevents the device from printing (for example, the device runs out of
paper), the device stops answ ering incoming fax calls.
NOTE:If Backup Fax Reception  is enabled and you turn off the device, all faxes
stored in memory are deleted, including any unprinted faxes that you might have
received while the device was in an error condition. You must contact the senders to
ask them to resend any unprinted faxes. For a list of the faxes you have received,
print the  Fax Log. The Fax Log  is not deleted when the device is turned off.
NOTE: If you turn on  Fax to PC, set Backup Fax Reception  to On. If you set
Backup Fax Reception  to On Error Only  or Off, then the backup fax reception will
attempt to save color faxes.
To set backup fax reception from the device control panel
1. Press  Setup.
2. Select  Advanced Fax Setup , and then select Backup Fax Reception .
Receive a fax 63 
						

							
3.Press the right arrow  button to select On, On Error Only , or Off.
4. Press  OK.
Reprint received faxes from memory
If you set the  Backup Fax Reception  mode to On, the received faxes are stored in
memory, whether the device has an error condition or not.
NOTE: After the memory becomes full, the ol dest, printed faxes are overwritten as
new faxes are received. If all the stored faxes are unprinted, the device does not
receive any fax calls until you print or delete the faxes from memory. You might also
want to delete the faxes in memory for security or privacy purposes.
Depending on the sizes of the faxes in memory, you can reprint up to eight of the most
recently printed faxes, if they are still in  memory. For example, you might need to reprint
your faxes if you lost the copy of your last printout.
To reprint faxes in memory from the device control panel
1. Make sure you have paper loaded in the input tray.
2. Press  Setup.
3. Select  Tools, and then select  Reprint Faxes in Memory .
The faxes are printed in the reverse order from which they were received with the
most recently received fax printed first, and so on.
4. If you want to stop reprinting the faxes in memory, press  Cancel.
To delete all the faxes in memory from the device control panel
▲ Turn off the device by pressing the  Power button.
All faxes stored in memory are deleted from memory when you turn off the power.
Poll to receive a fax
Polling allows the device to ask another fax machine to send a fax that it has in its queue.
When you use the  Poll to Receive feature, the device calls the designated fax machine
and requests the fax from it. The designated fax machine must be set for polling and have
a fax ready to send.
NOTE: The device does not support polling pass codes. Polling pass codes are a
security feature that require the receiving fax machine to provide a pass code to the
device it is polling in order to receive th e fax. Make sure the device you are polling
does not have a pass code set up (or has not changed the default pass code) or the
device will not be able to receive the fax.
To set up poll to receive a fax from the device control panel
1. In the Fax area, press  Fax repeatedly until  How to Fax appears.
2. Press 
 until  Poll to Receive  appears, and then press  OK.
Chapter 6
64 Fax 
						

							
3.Enter the fax number of the other fax machine.
4. Press  START FAX Black  or START FAX Color .
NOTE:If you press  START FAX Color  but the sender sent the fax in black and
white, the device prints the fax in black and white.
Forward faxes to another number
You can set up the device to forward your fa xes to another fax number. A received color
fax is forwarded in black and white.
HP recommends that you verify the number you are forwarding to is a working fax line.
Send a test fax to ma ke sure the fax machine is able to receive your forwarded faxes.
To forward faxes from the device control panel
1. Press  Setup.
2. Select  Advanced Fax Setup , and then select Fax Forwarding.
3. Press the right arrow button until  On-Forward or On-Print & Forward  appears, and
then press  OK.
• Choose  On-Forward  if you want to forward the fax to another number without
printing a backup copy on the device.
NOTE: If the device is not able to fo rward the fax to the designated fax
machine (for example, if it is not turned on), the device prints the fax. If you
set up the device to print error reports for received faxes, it will also print an
error report.
• Choose  On-Print & Forward  to print a backup copy of your received fax while
forwarding the fax to another number.
4. At the prompt, enter the number of the fax machine that will receive the forwarded
faxes.
5. At the prompt, enter a start time and date and a stop time and date.
6. Press  OK.
Fax Forwarding  appears on the control-panel display.
If the device lo ses power when  Fax Forwarding is set up, it saves the  Fax
Forwarding  setting and phone number. When power is restored to the device, the
Fax Forwarding  setting is still On.
NOTE: You can cancel fax forwarding by pressing  Cancel on the device control
panel when the  Fax Forwarding  message is visible on the display, or you can
select  Off from the  Fax Forwarding Black Only  menu.
Set the paper size for received faxes
You can select the paper size  for received faxes. The paper si ze you select should match
what is loaded in your input tray. Faxes can be printed on letter, A4, or legal paper only.
NOTE: If an incorrect paper size is loaded in the input tray when you receive a fax,
the fax does not print and an error message appears on the display. Load letter, A4,
or legal paper, and then press  OK to print the fax.
Receive a fax 65 
						

							
To set the paper size for received faxes from the device control panel
1.Press  Setup.
2. Select  Basic Fax Setup  and then select Fax Paper Size.
3. Press 
 to select an option, and then press  OK.
Set automatic reduction for incoming faxes
The  Automatic Reduction  setting determines what the HP all-in-one does if it receives
a fax that is too large for the default paper size. This setting is turned on by default, so
the image of the incoming fax is reduced to fit on one page, if possible. If this feature is
turned off, information that does not fit on the first page is printed on a second page.
Automatic Reduction  is useful when you receive a legal-size fax and letter-size paper
is loaded in the input tray.
To set automatic reduction from the device control panel
1. Press  Setup.
2. Select  Advanced Fax Setup  and then select Automatic Reduction .
3. Press 
 to select  Off or  On.
4. Press  OK.
Block junk fax numbers
If you subscribe to a caller ID service thro ugh your phone provider, you can block specific
fax numbers so the device does not print faxes received from those numbers. When an
incoming fax call is received, the device compares the number to the list of junk fax
numbers to determine if the call should be blocked. If the number matches a number in
the blocked fax numbers list, the fax is not printed. (The maximum number of fax numbers
you can block varies by model.)
NOTE: This feature is not supported in all countries/regions. If it is not supported in
your country/region,  Junk Fax Blocker Set Up  does not appear in the Basic Fax
Setup  menu.
NOTE: If no phone numbers are added in the Caller ID list, it is assumed that the
user has not signed up for the Caller ID service with the phone company. Check with
your local service provider for the above services before using the feature.
This section contains the following topics:
•
Set the junk fax mode
•
Add numbers to the junk fax list
•
Remove numbers from the junk fax list
•
Print a Junk Fax Report
•
View a list of blocked fax numbers
Chapter 6
66 Fax