HP 6500 A Manual

							
NOTE:If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
To change the copy quality from the device control panel
1.Make sure you have paper loaded in the input tray.
2. Place your original face down on the glass or load originals in the ADF.
3. In the Copy area, press  Quality until the appropriate quality setting is lit.
4. Press  START COPY Black  or START COPY Color .
NOTE:On some models, when you select Best quality and set the media to photo
media, then the device will copy at the maximum quality.
Resize an original to fit  onto letter or A4 paper
If the image or text on your original fills the entire sheet with no margins, use  Fit to
Page  or Full Page 91%  to reduce your original and prevent unwanted cropping of the
text or images at the edges of the sheet.
NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
TIP:You can also use  Fit to Page to enlarge a small photo to fit within the printable
area of a full-size page. In order to do this without changing the proportions of the
original or cropping the edges, the device might leave an uneven amount of white
space around the edges of the paper.
To resize a document from the device control panel
1. Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
3. Press  Copy, until  Reduce/Enlarge  appears.
Resize an original to fit onto letter or A4 paper 87 
						

							
4.Press  until  Full Page 91%  appears, and then press  OK.
5. Press  START COPY Black  or START PC COPY Black , or START COPY Color  or
START PC COPY Color .
Copy a legal-size document onto letter paper
You can use the Legal > Ltr 72% setting to reduce a copy of a legal-size document to a
size that fits onto letter paper.
NOTE: The percentage in the example,  Legal > Ltr 72%, might not match the
percentage that appears in the display.
To copy a legal-size document onto letter paper
1. Make sure you have paper loaded in the input tray.
2. Load originals in the automatic document feeder.
3. Press  Copy, until  Reduce/Enlarge  appears.
4. Press 
 until  Legal > Ltr 72%  appears, and then press  OK.
5. Press  START COPY Black  or START PC COPY Black , or START COPY Color  or
START PC COPY Color .
Adjust the lightness and  darkness of your copy
You can use the Lighter / Darker option to adjust the contrast of the copies you make.
NOTE:If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
To adjust the copy contrast from the device control panel
1.Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass or load originals in the ADF.
3. Press  Copy repeatedly until  Lighter / Darker  appears.
Chapter 7
88 Copy 
						

							
4.Do one of the following:
• Press 
 to darken the copy.
• Press 
 to lighten the copy.
5. Press  START COPY Black  or START COPY Color .
Enhance light areas of your copy
You can use Photo enhancements to enhance light colors that might otherwise appear
white. You can also use  Photo enhancements to eliminate or reduce any of the following
that might occur when copying with  Text enhancements:
• Stray dots of color surround some text on your copies
• Large, black typefaces look splotchy (not smooth)
• Thin, colored objects or lines contain black sections
• Horizontal grainy or white bands appear in light- to medium-gray areas
NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
To copy an overexposed photo from the device control panel
1.Make sure you have paper loaded in the input tray.
2. Place your original face down on the scanner glass. Place your original face down on
the scanner glass or load originals in the ADF.
3. Press  Copy repeatedly until  Enhancements appears.
4. Press 
 until the  Photo enhancement setting appears, and then press  OK.
5. Press  START COPY Color .
Collate a copy job
NOTE:Collating is only available on some models.
NOTE:If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
Collating allows you to create sets of copies in the same order that they are scanned into
the automatic document feeder (ADF). All copies are scanned into the device memory
before they are printed.
NOTE:The maximum number of pages that can be scanned and collated varies by
model. If your document is too large, break the job into multiple jobs.
NOTE: If paper size is set to Auto, copy paper size will default to Letter- or A4-size,
depending on the location set in the control panel. If you are not using Letter- or A4–
size paper, you must manually change the paper size setting. If paper type is set to
Auto, copy paper type will default to Plain. If you do not want Plain paper, you must
manually change the paper type setting.
Collate a copy job 89 
						

							
To collate copies from the control panel
1.Load originals in the ADF. For more information, see 
Load originals .
2. Press  Copy repeatedly until  Collate appears.
3. Press 
 until the  On setting appears, and then press  OK.
Apply Margin Shift to a Copy Job
Margin shift allows you to shift the copy image on the printed page to allow for binding or
a 3–hole punch. The image is shifted to the right by 3/8 inch.
NOTE: An image may be cropped on the right edge because the copied image is
not scaled down by the Margin Shift feature.
NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
To apply margin shift  from the control panel
1. Place your original face down on the scanner glass or load originals in the ADF. For
more information, see 
Load originals .
2. Press  Copy repeatedly until  Margin Shift appears.
3. Press 
 until the  On setting appears, and then press  OK.
Two-sided copy jobs
NOTE: Two-sided copying is only available on some models. If two-sided copying
is not available, this option will not be displayed.
Two-sided copying allows you to print copies on both sides of a sheet of paper. It can be
done via the flatbed scanner or the ADF.
NOTE: If you are copying from the flatbed sc anner, the display will prompt you when
it is time to load the second page.
Two-sided copying is not supported for small media.
NOTE: If you are using an HP Officejet 6500 (E709d) or HP Officejet 6500 (E709r),
this setting is not available. To determine the model you have, see 
Finding the device
model number .
To make two-sided copies from the control panel
1.Place your original face down on the scanner glass or load originals in the ADF. For
more information, see 
Load originals .
2. Press  Copy repeatedly until  Two-sided appears.
3. Press 
 to select  1-side or 2-side , and then press  OK.
Chapter 7
90 Copy 
						

							
Cancel a copy job
To stop copying, press Cancel on the device control panel.
Cancel a copy job 91 
						

							
8 Configure and manage
This section is intended for the administrator or individual who is responsible for managing
the device. This section contains information about the following topics.
This section contains the following topics:
•
Manage the device
•
Use device management tools
•
Understand the printer status page
•
Understand the network configuration page
•
Configure network options
•
Set up faxing for the device
•
Configure the device (Windows)
•
Configure the device (Mac OS X)
•
Set up the device for wireless communication (some models only)
•
Uninstall and reinstall the software
Manage the device
The following, common tools can be used to manage the device. For information about
accessing and using the tools, see 
Use device management tools .
NOTE:Specific procedures might include other methods.
Windows
• Device control panel
• Printer driver
• Toolbox
• Network Toolbox
• Embedded Web server
Mac OS X
• Device control panel
• HP Device Manager
• HP Printer Utility
• Embedded Web server
This section contains the following topics:
•
Monitor the device
•
Administer the device
92 Configure and manage 
						

							
Monitor the device
This section provides instructions for monitoring the device.
Use this tool...to obtain the following information...
Device control panelObtain information about the status of jobs that
are being processed, the operating status of the
device, and the status of ink cartridges.
Embedded Web server•Printer status information:  Click the
Information  tab, and then click a selection
in the left pane.
•Accumulated ink and media usage:  Click
the  Information  tab, and then click  Usage
Report  in the left pane.
Toolbox (Windows)Ink cartridge information:  Click the
Estimated Ink Levels  tab to view the ink-level
information, and then scroll to display the
Cartridge Details  button. Click the Cartridge
Details  button to view information about
replacement print cart ridges and expiration
dates.*
Network ToolboxView network settings. Fr om the Toolbox, click
the  Network Settings  tab.
HP Printer Utility (Mac OS X)Ink cartridge information:  Open the
Information and Support  panel and click
Supplies Status . *
HP Solution CenterProvides current status of the device.
* Ink level alerts and indicators provide es timates for planning purposes only. When you
receive a low-ink alert, consider having a replacement cartridge available to avoid
possible printing delays. You do not need to replace the ink cartridges until print quality
becomes unacceptable.
Administer the device
This section provides information about administering the device and modifying settings.
Use this tool...to do the following...
Device control panel•Language and country/region:  Press Setup,
and then open the  Preferences menu. If you do
not see your country/region, press 99, and then
find your country/region in the list.
•Device control panel volume:  Press Setup,
and then open the  Preferences menu.
•Fax sound volume:  Press Setup, and then
select  Fax Sound Volume .
•Automatic report printing:  Press Setup, and
then open the  Advance Fax Setup  menu.
•Set the dial type: Press Setup, and then open
the  Basic Fax Setup  menu.
Manage the device 93 
						

							
Use this tool...to do the following...
•Set up redial options: Press Setup, and then
open the  Advance Fax Setup  menu.
•Set the date and time:  Press Setup, press
Tools , and then press  Date and Time.
Embedded Web server•Set embedded Web server password:  Click
the  Settings  tab, and then click  Security in the
left pane.
•Perform device maintenance tasks:  Click the
Settings  tab, and then click  Device Services in
the left pane.
•Language or country/region:  Click the
Settings  tab, and then click  International in the
left pane.
•Configure network settings:  Click the
Networking  tab, and then click an option in the
left pane.
•Order supplies:  On any tab, click the  Order
Supplies  button, and then follow the onscreen
instructions.
•Support:  On any tab, click the  Support button,
and then select a support option.
•Set the date and time:  Click the Settings tab,
click  Date & Time  in the left pane, type the
necessary values in th e fields, and then click
Apply .
Toolbox (Windows)•Perform device maintenance tasks:  Click the
Services  tab.
•Configure network settings:  Click the
Network  tab, and then click a button to launch
the Network Toolbox.
Network ToolboxView and change network settings. From the
Toolbox, click the  Network Settings  tab.
•Change settings: click the Change Settings
button.
•Run a network diagnostic  (to check the
network printer connection):
◦If the printer is not connected, click  Change
Settings , and then click  Run Network
Diagnostic .
◦If the printer is connected, when the toolbox
opens, click the  Utilities tab, and then click
Run Network Diagnostic .
•Change the printers IP address : In the
Network Settings  tab, click Wired or Wireless
tab, depending on the connection, edit the  IP
Settings , and then click  OK.
Chapter 8
(continued)
94 Configure and manage 
						

							
Use this tool...to do the following...
•Change the printers DNS setting: In the
Network Settings  tab, click Wired or Wireless
tab, depending on the connection, edit the  DNS
Settings , and then click  OK.
•Print Wireless Network Test Report : In the
Network Settings  tab, click the Utilities tab, and
then click  Print Wireless Network Test
Report .
HP Printer Utility (Mac OS X)Perform device maintenance tasks:  Open the
Information and Support  panel, and then click the
option for the task that you want to perform.
Use device management tools
This section contains the following topics:
•
Toolbox (Windows)
•
Use the HP Solution Center (Windows)
•
Embedded Web server
•
HP Printer Utility (Mac OS X)
•
Use the HP Device Manager (Mac OS X)
Toolbox (Windows)
The Toolbox provides maintenance information about the device.
NOTE: The Toolbox can be installed from the Starter CD by selecting the full
installation option if the computer meets the system requirements.
This section contains the following topics:
•
Open the Toolbox
•
Toolbox tabs
•
Network Toolbox
Open the Toolbox
• From the HP Solution Center, click the  Settings menu, point to  Print Settings, and
then click  Printer Toolbox .
• Right-click the HP Digital Imaging Monitor in the taskbar, point to  Printer Model
Name  and then click  Display Printer Toolbox .
• From the printer preferences, click the  Features tab, and then click  Printer
Services .
(continued)
Use device management tools 95 
						

							
Toolbox tabs
The Toolbox contains the following tabs.
TabsContents
Estimated Ink Level•Ink Level Information: Shows estimated ink
level for each cartridge.
NOTE: Ink level alerts and indicators provide
estimates for planning purposes only. When you
receive a low-ink alert, consider having a
replacement cartridge available to avoid possible
printing delays. You do not need to replace the
ink cartridges until print quality becomes
unacceptable.
•Shop Online:  Provides access to a Web site
from which you can order printing supplies for the
device online.
•Dial a cartridge:  Shows telephone numbers that
you can call to order supplies for the device.
Telephone numbers are not available for all
countries/regions.
•Cartridge Details:  Shows order numbers of the
installed ink cartridges.
Services•Print a Printer Status Report:  Allows you to
print the Printer Status page of the device. This
page contains information about the device and
ink cartridges. For more information, see
Understand the printer status page .
•Align Printhead: Guides you through aligning
the printhead. For more information, see Alignthe printer .
•Clean Printhead:  Guides you through cleaning
the printhead. For more information, see Cleanthe printhead .
Network
NOTE:The Network tab is only shown if
the device has an active network or
wireless connection.The Network tab displays the current active network
settings. Click the  Change Settings...  to open the
Network Toolbox and change the network settings
and run diagnostic tests.
Network Toolbox
The Network Toolbox allows you to view and change some network settings. You can
change the IP address, turn the wireless radio on or off, perform tests, and print reports.
To open the Network Toolbox
1. Open the Toolbox
2. Click the  Network Settings  tab.
3. Click the  Change Settings...  button.
Chapter 8
96 Configure and manage