Handspring Visor Pro Handheld User Guide

							Chapter 6 Page 111
Display Options
Enables you to change Date Book’s appearance 
and which events display.
nShow Time Bars. Activates the time bars that 
appear in the Day View. The time bars show 
the duration of an event and illustrate event 
conflicts.
nCompress Day View.
 Controls how times appear 
in the Day View. When Compress Day View 
is off, all time slots display. When it is on, 
start and end times display for each event, but 
blank time slots toward the bottom of the 
screen disappear to minimize scrolling. 
nMonth View settings. These check boxes apply to 
the Month View of the Date Book. You can 
activate any or all of these settings to show 
that you have Timed, Untimed, or Daily 
Repeating events in the Month View only
. 
						

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Preferences
nStart/End Time. Defines the start and end times 
for Date Book screens. If the time slots you 
select do not fit on one screen, you can tap the 
scroll arrows   to scroll up and down.
nAlarm Preset. Automatically sets an alarm for 
each new event. The silent alarm for untimed 
events is defined by minutes, days, or hours 
before midnight of the date of the event. 
nAlarm Sound. Sets the tone of the alarm.
nRemind Me. Defines how many times the alarm 
sounds. The choices are Once, Twice, 3 Times, 
5 Times, and 10 Times.
nPlay Every. Defines how often the alarm sounds. 
The choices are Minute, 
5 minutes, 10 minutes, and 30 minutes.
About Date 
BookShows version information for Date Book. 
						

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Date Book Plus
In addition to all the standard Date Book features, Date Book Plus 
provides three extra views: Week View with Text, Year View, and List 
View. Date Book Plus also includes useful features such as floating 
events, To Do List integration, the Daily Journal, and templates.
This section describes the views and features which are unique to Date 
Book Plus. See “Date Book” earlier in this chapter for information on 
the standard Date Book features.
Working in Week View with Text
The Week View with Text shows an entire week with a description of 
each scheduled event. This view can display one or two weeks at a 
time and can include To Do items that are due on the dates shown. 
Tips for using Week View with Text
Keep the following points in mind:
nTap a day to display that day in the Day View.
nTap the scroll arrows in the upper-right corner to move forward or 
backward a week. You can also use the scroll buttons on the front 
panel of your handheld.
nTap Go to open the date selector and select a different week or a 
specific date.
nTap the number of weeks to toggle between a one week view and 
a two week view.
Week View with 
Text buttonBox indicates 
To Do item Dot indicates 
more events
Toggle between 
1 and 2 weeksScroll to 
more events 
						

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Working in Year View
The Year View shows an overview of your calendar for an entire year. 
Tips for using Year View
Keep the following points in mind:
nTap a day to display events for that day in the title bar. A minus 
sign indicates only one event is scheduled on that day. A plus sign 
indicates multiple events are scheduled on that day.
nTap the scroll arrows in the upper-right corner to move forward or 
backward a year. You can also use the scroll buttons on the front 
panel of your handheld.
nTap the scroll arrows in the lower-right corner to move forward or 
backward a day.
nTap Prefs to set display options.
Year View buttonScroll to 
other days Dot indicates 
scheduled events
Indicates 
selected date
Description of event 
on selected date 
						

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Working in List View
T h e  L i s t V i e w  i s  a t e x t  or i e n t e d  v i e w t h a t i s  i n t e g ra t e d  w i th  T o  D o L i st . 
It displays a list of events and To Do items for the selected week(s). 
Tips for using List View
Keep the following points in mind:
nTap a line to select it. The start and end time display briefly in the 
title bar. To redisplay the event details, tap to the left of the 
description.
nTap the description of the selected line to display the event in Day 
View.
nTap the scroll arrows in the upper-right corner to move forward or 
backward a week. You can also use the scroll buttons on the front 
panel of your handheld.
nTap Go to open the date selector and select a different week or a 
specific date.
nTap Prefs to set display options.
Working with floating events
Date Book Plus can include events that are a combination of a To Do 
item and a Date Book event. These events are called “floating events.” 
Floating events are not assigned to a specific date, but can still be 
timed or untimed, can have alarms, and can repeat. If a floating event 
is not completed by midnight, it automatically advances to the next 
day until you mark it complete.
List View buttonScroll to 
other weeks Selected 
week’s dates 
						

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You can distinguish a floating event from an integrated To Do item by 
the circle that appears next to the floating event (in place of the To Do 
item priority number and check box). Floating events appear in 
alphabetical order at the top of the Day View screen between any 
integrated To Do items and untimed events.
To create a floating event:
1. Tap the Day View button.
2. Tap New and select Floating Event from the list.
3. Enter a description of the event.
4. Tap a blank area on the screen to deselect the floating event.
To mark a floating event complete:
nTap the circle to the right or left of the event.
Tips for using floating events:
nTo prioritize floating events, enter a number followed by a space 
or dash as the first few characters of the description.
nTo convert an existing event to a floating event, select the event, 
tap Details and select Float as the Type.
nWhen you complete a repeating floating event, it marks only the 
current occurrence of the event as complete.
nAvoid scheduling a floating event that repeats daily. These events 
can accumulate quickly unless you complete them each day.
nWhen viewing a floating event in a desktop application, the Note 
field will contain a series of characters: ##f@@@@@@ for an 
incomplete event and ##c@@@@@@ for a complete event. Do not 
remove or edit these characters.
 
Tap to create a floating event 
						

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Working with To Do items
Date Book Plus can create and display To Do items. To Do items 
appear in priority order at the top of the Day View screen.
To create To Do items in Date Book Plus:
1. Tap the Day View button.
2. Tap New and select To Do from the list.
3. Enter a description of the To Do item.
4. Tap a blank area on the screen to deselect the item.
To mark a To Do item complete:
nTap the check box next to the item.
Tips for using To Do items:
nWhen you create a To Do item in Date Book Plus, the priority and 
category are based on the settings in the Create Options dialog 
box. See “To Do Preferences” later in this chapter for details.
nIf a To Do item does not appear in Date Book Plus, confirm that the 
category assigned to the item is selected. See “To Do Preferences” 
later in this chapter for more information.
nIf you do not complete a To Do item on or before the due date, then 
an ! (exclamation mark) appears next to the item as a reminder that 
it is overdue.
Tap to create a To Do item 
						

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Using the Daily Journal
You can use the Daily Journal feature to record events as they occur. 
Events are recorded with automatic time-stamping as Date Book Plus 
Notes so they do not clutter your schedule. The Daily Journal is 
especially useful for tracking activities such as sales calls, start and 
end times for consulting or other work, or keeping a record of how 
you spend your time at the office.
To create a Daily Journal entry:
1. Tap the Day View button.
2. Tap New and select Daily Journal from the list.
Date Book Plus creates an untimed event, opens a Note for this 
event, and inserts the current time. If you’ve already started a 
journal for the current day, Date Book Plus opens the existing 
journal and inserts a new entry.
3. Enter a description for the journal entry.
4. Tap Done.
Tap to create a Daily Journal 
						

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Using templates
You can use templates to create a list of standard events. You can then 
select an event from this list and add it to your calendar. Since Date 
Book Plus saves all the event attributes, including alarms and notes, 
templates can really save you time when entering reminder notices or 
events that recur on different days and times. 
To create a template:
1. Select the event you want to save as a template.
2. Tap the Menu icon  .
3. Tap Record, and then tap Create Template.
To schedule a template event:
1. Go to the date on which you want to schedule the event.
2. Tap the time line that corresponds to the beginning of the event.
3. Tap the Day View button.
4. Tap New and select Template from the list.
5. Select the event from the Appointment Templates list.
6. Tap OK. 
Tap to create an event 
from a template 
						

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Using snooze alarms
When you set alarms in Date Book Plus, the Reminder & Snooze 
dialog box appears in place of the standard reminder message. You 
can use this dialog box to reset the alarm to notify you in a specified 
period of time.
Selecting the default Date Book
The default Date Book is the application that appears when you press 
the Date Book button on the front of your handheld. By default, this is 
the standard Date Book application. If you prefer, you can select Date 
Book Plus as your default application. 
To select the default Date Book:
1. Tap the Menu icon  .
2. Tap Options, and then tap Default Date Book.
3. Tap Date Book or Date Book+.
4. Tap OK.
Date Book Plus menus
Date Book Plus menus are shown here for your reference, and Date 
Book Plus features that are not explained elsewhere in this guide are 
described here.
See “Using menus” in Chapter 1 for information about choosing menu 
commands.