Handspring Treo 180 Communicator User Guide

							Chapter 2Page 31
Using menus
Menus on your communicator are easy to use. Once you have mastered them in one application, 
you can use them the same way in all other applications. 
The menus and menu commands that are available depend on the application. Also, the menus 
and menu commands vary depending on 
which part of the application you’re using. For example, 
in Memo Pad, the menus are different for the Memo list screen and the Memo screen.
The menus of each application are illustrated in the section on that application in Chapter 6. The 
Edit menu is described in the section that begins on page 60. 
To use the menu bar:
1. Open an application (such as Memo Pad).
2. Press Menu   to open the menu bar. 
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:: : You can also open the menu bar by tapping the inverted tab at the top of any 
application’s screen (except Calculator). 
In this example, three menus are available: Record, Edit, and Options. The Record menu is 
selected and contains the commands New Memo, Delete Memo, and Beam Memo.
3. Press the top scroll button to switch between menus.
4. Press the bottom scroll button to select a command within a menu.
5. Press Space   to run the selected command.
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:: :  To close the menus without running a command, press Menu   again.
Keyboard shortcut menu commands
Most menu commands have an equivalent keyboard shortcut. The shortcut letters appear to the 
right of the menu command names. Throughout this guide, the shortcut letters appear in 
parentheses (/C) next to menu selection instructions.
Inverted 
tab
Shortcut letters Menu commands 
						

							Page 32  Entering Data in Your Communicator
To use keyboard shortcuts for menu commands:
1. Press Menu   to open the menu bar. 
2. Type the menu command shortcut letter.
For example, to choose Copy in the Edit menu, press Menu   followed by the letter “c.”
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:: : When the menu bar is open, you can enter a shortcut letter for any menu item in the 
current application view, not just the ones that appear on the current menu. 
Using text ShortCuts
ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar 
to the Glossary or Autotext features of some word processors. 
Your communicator comes with several predefined ShortCuts, and you can also create your own. 
Each ShortCut can represent up to 45 characters. For example, you might create a ShortCut for 
your name, or for the header of a memo. See the section that begins on page 186 to learn about 
creating your own ShortCuts.
Your communicator includes the following predefined ShortCuts:
To use a ShortCut:
1. Type the letter s.
2. Press ListType . 
3. Use the scroll buttons to select the ShortCut symbol  .
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:: : The ShortCut symbol appears by the cursor to show that you are in ShortCut mode.
4. Type the ShortCut characters. Entry ShortCut
Date stamp ds
Time stamp ts
Date / time stamp dts
Meeting me
Breakfast br
Lunch lu
Dinner di    
						

							Chapter 2Page 33
Using the onscreen keyboard
You can open the onscreen keyboard anytime you need to enter text or numbers on your 
communicator. When used in conjunction with the backlight, the onscreen keyboard is especially 
useful for typing in the dark.
To use the onscreen keyboard:
1. Open a record in an application that requires you to enter data (such as Memo Pad).
2. Press Menu .
3. Under Edit, select Keyboard (/K). 
4. Tap the characters to enter text, numbers, and international characters.
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:: : The onscreen keyboard also includes a dialog box for international characters. You 
can switch among the three dialogs at any time to enter the exact text you need.
5. After you finish, tap Done to close the onscreen keyboard and place the text in the record.
Using your computer keyboard
Many of the applications on your communicator are available in Palm Desktop software and in 
most Personal Information Manager (PIM) applications. If you have a lot of data to enter, or prefer 
to use the computer keyboard, you can use Palm™ Desktop software, or any supported PIM such 
as Microsoft Outlook, to enter information. You can then perform a HotSync
® operation to 
synchronize the information on your computer with the information on your communicator. See 
the section that begins on page 74 for details on HotSync operations. 
Refer to Palm Desktop online Help or the documentation that came with your PIM software for 
more information on entering data on your computer.
Backspace
Carriage return Tab
Caps lock
Caps shift
Tap here to display 
alphabetic keyboard 
Tap here to display 
numeric keyboardTap here to display 
international keyboard 
						

							Page 34  Entering Data in Your Communicator
Importing data
If you have data stored in computer applications such as spreadsheets and databases, you can 
transfer the data to your Treo communicator without having to key it in manually. Save the data 
in one of the file formats listed below, import it into Palm Desktop software, and then perform a 
HotSync operation to transfer the data to your communicator.
You can import data from any of the following PIM (personal information manager) products.
nAddress Book Plus
nDateBook Pro
nDayMaker
nDynodex
nMeeting Maker
nNow Contact
nNow Up-to-Date
nQuickDex
nTouchBase Pro
Palm Desktop software can open Claris Organizer files directly; you do not need to import them. 
To import data from PIM product files, you must export and save the entire file in text format first. 
You can import fields from TouchBase Pro, DateBook Pro, DayMaker, and QuickDex files in the 
proper order. You might have to adjust the field order of other PIM product files you import.
You can also import data from a FileMaker Pro database or a ClarisWorks database. In FileMaker 
Pro, be sure to export the database to the Tab-Separated Text file type. In ClarisWorks, be sure 
to save the database in ASCII text format and give it a different name so you dont overwrite the 
original file.
You can import data from a Newton that uses Newton Operating System 1.0. Simply use the 
Newton Connection Kit to export data from the Newton Names file, Date Book Calendar file, and 
Notepad, and then import the resulting files into Palm™ Desktop software. The Newton 
Connection Kit does not work with Newton Operating System 2.0.
To import data:
1. Export a text file from the other product.
2. Open Palm Desktop software.
3. From the File menu, choose Import.
4. Select the file you want to import.
5. Click Open.
6. In the Import dialog box, check each field name to be sure the correct data moves into the 
correct fields. 
						

							Chapter 2Page 35
nTo change the order of a field in the file youre importing into, move the pointer over a field 
name in the Fields In list. When the pointer changes to double arrow, drag the name to a 
new location.
nTo prevent information from being imported into a field, click the arrow between field 
names. The arrow changes to a dotted line.
nTo view the information in the file youre importing from, click the Scan Data arrows to see 
the information in each record.
7. From the Fields pop-up menu, choose the appropriate field.
8. From the Delimiters pop-up menu, choose the appropriate delimiter.
The field and delimiter are set automatically if you are importing a Claris Organizer, Touch-
Base Pro, DateBook Pro, DayMaker, or QuickDex file.
9. Click OK. 
						

							Page 36  Entering Data in Your Communicator 
						

							Chapter 3Page 37
Chapter 3
Managing Your Applications
This chapter explains how to switch between applications on your Treo™ 180 communicator, how 
to change application settings so they are personalized to your work methods, and how to 
categorize applications so you view them in related groups.
Using the Applications Launcher
Your communicator is equipped with a variety of applications. All the applications installed on your 
communicator appear in the Applications Launcher. 
Opening applications
You can use the Applications Launcher to open any application installed on your communicator. 
You can also open the four main applications — PhoneBook, Date Book Plus, Blazer™ (or another 
web browser installed by your wireless service provider), and SMS Messaging — with the 
application buttons on the front panel of your communicator.
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:: : When you press an application button on the front panel of your communicator, you have 
instant access to the selected application. You don’t even need to turn on your 
communicator first. 
In addition to providing a way for you to open applications, the Applications Launcher displays the 
current time, battery level, wireless signal status, and application category. 
To open an application:
1. Press Option   and then press Menu   to access the Applications Launcher. 
 
 
2. Tap the icon of the application that you want to open. To see additional applications, press 
the scroll buttons. 
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:: : To find an application quickly, you can type the first letter of its name. The Applications 
Launcher scrolls to the first application with a name that begins with that letter. You can 
also create categories and organize your applications by category. See page 38 for 
details. 
						

							Page 38  Managing Your Applications
Switching between applications
When working in any application, press Option   and then press Menu  , or press an 
application button on the front panel of your communicator to switch to another application. Your 
communicator automatically saves your work in the current application and displays it when you 
return to that application.
Categorizing applications
The category feature enables you to manage the number of application icons that appear 
onscreen in the Applications Launcher. You can assign an application to a category and then 
display a single category or all your applications. 
To categorize an application: 
1. Press Option   and then press Menu   to access the Applications Launcher. 
2. Press Menu   again to open the menus. 
3. Under App, select Category (/Y).
4. Tap the pick list next to each application to select a category.
 
 
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:: : To create a new category, tap Edit Categories from the pick list. Tap New, enter the 
category name. Hold Option   and press Return   twice to add the category.
5. Hold Option   and press Return   to finish.
To display applications by category: 
1. Press Option   and then press Menu   to access the Applications Launcher. 
2. Do one of the following:
nHold Option   and press Menu   repeatedly to cycle through all your categories.
nTap the pick list in the upper-right corner of the screen and select the category you want 
to display. 
						

							Chapter 3Page 39
Changing the Applications Launcher display
By default, the Applications Launcher displays each application as an icon. As an alternative, you 
can choose to show a list of applications. You can also choose to view the same category of 
applications each time you open the Applications Launcher.
To change the Applications Launcher display:
1. Press Option   and then press Menu   to access the Applications Launcher. 
2. Press Menu   again to open the menus. 
3. Under Options, select Preferences(/R).
4. Tap the View By pick list and select List.
5. Hold Option   and press Return   to finish.
 
 
To open the Applications Launcher to the last opened category:
1. Press Option   and then press Menu   to access the Applications Launcher. 
2. Press Menu   again to open the menus. 
3. Under Options, select Preferences (/R).
4. Tap the Remember Last Category check box to select it.
5. Hold Option   and press Return   to finish. 
						

							Page 40  Managing Your Applications
Choosing preferences
You can set options that affect an entire application in the application’s Preferences dialog box.
To change preferences for an application: 
1. Open an application.
2. Press Menu . 
3. Under Options, select Preferences (/R).
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:: : Not all applications have a Preferences command.
4. Make changes to the settings.
5. Hold Option   and press Return   to finish.
Installing and removing applications
This section explains how to install and remove applications on your communicator and how to 
remove Palm™ Desktop software from your computer.
Installing add-on applications
Your communicator comes with the PhoneBook, Date Book Plus, Blazer (or another web browser 
installed by your wireless service provider), SMS Messaging, To Do List, Memo Pad, Expense, 
Calculator, CityTime, SIM Book, and SIM Services applications installed and ready to use. The 
Handspring CD-ROM also includes e-mail applications which you can install when you configure 
the wireless portion of your communicator with the CD-ROM.
You can also install additional applications on your communicator, such as business applications, 
games, and other software. The Install Handheld Files dialog box makes it easy to install software 
on your communicator during a HotSync
® operation. There are a variety of third-party applications 
available for devices that use Palm OS software. To learn more about these applications, go to 
the web site: www.handspring.com. 
When you download an add-on application from the Internet, it is probably in a compressed format 
such as a .zip or .sit file. If you have a decompression utility on your computer, use it to decompress 
the .prc and .pdb files inside the compressed file. If you do not have a decompression utility, 
search the Internet using phrases like zip decompression or how to unzip. This will lead you to 
various third-party utilities that you can use to decompress any kind of compressed or 
downloaded file--not just add-ons for your communicator. After you install the utility, you are ready 
to decompress the add-on application files that you downloaded.
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:: : Any applications that you install on your communicator resides in RAM memory; you can 
delete them at any time.
To install add-on software on your communicator:
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:: : You can also install an application by simply double-clicking the application’s icon.
1. Copy or download the application you want to install into the add-on folder in your Palm folder 
on your computer.