Handspring Treo 180 Communicator User Guide

							Chapter 6Page 111
Spotting event conflicts
With the ability to define specific start and end times for any event, it’s possible to schedule events 
that overlap (an event that starts before a previous event finishes).
An event conflict (time overlap) appears in the Week View as overlapping bars. The Day View 
displays overlapping brackets to the left of the conflicting times.
 
Working with floating events
Date Book Plus can include events that are a combination of a To Do item and a Date Book event. 
These events are called “floating events.” Floating events are not assigned to a specific date, but 
can still be timed or untimed, can have alarms, and can repeat. If a floating event is not completed 
by midnight, it automatically advances to the next day until you mark it complete.
You can distinguish a floating event from an integrated To Do item by the circle that appears next 
to the floating event (in place of the To Do item priority number and check box). Floating events 
appear in alphabetical order at the top of the Day View screen between any integrated To Do 
items and untimed events.
To create a floating event:
1. From the Day View, press Menu  .
2. Under Record, select New Floating Event.
3.  Enter a description of the event.
4. Tap a blank area on the screen to deselect the floating event.
To mark a floating event complete:
nTap the circle to the right or left of the event.
Tips for using floating events:
nTo prioritize floating events, enter a number followed by a space or dash as the first few 
characters of the description.
nTo convert an existing event to a floating event, select the event, tap Details, tap Float as the 
Type, and then hold Option   and press Return   to finish.
nWhen you complete a repeating floating event, it marks only the current occurrence of the 
event as complete.
Event 
conflict 
						

							Page 112 Application Specific Tasks
nAvoid scheduling a floating event that repeats daily. These events can accumulate quickly 
unless you complete them each day.
nWhen viewing a floating event in a desktop application, the Note field will contain a series of 
characters: ##f@@@@@@ for an incomplete event and ##c@@@@@@ for a complete 
event. D
DD Do 
o o  o n
nn no
oo ot 
t t  t r
rr re
ee em
mm mo
oo ov
vv ve o
e oe o e or 
r r  r e
ee ed
dd di
ii it t
t tt t t the
hehe hes
ss se 
e e  e c
cc ch
hh ha
aa ar
rr ra
aa ac
cc ct
tt te
ee er
rr rs
ss s.
.. . 
Working with To Do items
Date Book Plus can create and display To Do items. To Do items appear in priority order at the 
top of the Day View screen.
To create To Do items in Date Book Plus:
1. From the Day View, press Menu  .
2. Under Record, select New To Do (/T).
3. Enter a description of the To Do item.
4. Tap a blank area on the screen to deselect the item.
To mark a To Do item complete:
nTap the check box next to the item.
Tips for using To Do items:
nWhen you create a To Do item in Date Book Plus, the priority and category are based on the 
settings in the Create Options dialog box. See the section that begins on page 118 for details.
nIf a To Do item does not appear in Date Book Plus, confirm that the category assigned to the 
item is selected. See the section that begins on page 118 for details.
nIf you do not complete a To Do item on or before the due date, then an ! (exclamation mark) 
appears next to the item as a reminder that it is overdue.
Using the Daily Journal
You can use the Daily Journal feature to record events as they occur. Events are recorded with 
automatic time-stamping as Date Book Plus Notes so they do not clutter your schedule. The Daily 
Journal is especially useful for tracking activities such as sales calls, start and end times for 
consulting or other work, or keeping a record of how you spend your time at the office.
To create a Daily Journal entry:
1. From the Day View, press Menu  .
2. Under Record, select New Journal Entry (/J).
Date Book Plus creates an untimed event, opens a Note for this event, and inserts the current 
time. If you’ve already started a journal for the current day, Date Book Plus opens the existing 
journal and inserts a new entry.
3. Enter a description for the journal entry.
4. Hold Option   and press Return   to finish. 
						

							Chapter 6Page 113
Using templates
You can use templates to create a list of standard events. You can then select an event from this 
list and add it to your calendar. Since Date Book Plus saves all the event attributes, including 
alarms and notes, templates can really save you time when entering reminder notices or events 
that recur on different days and times. 
To create a template:
1. Select the event you want to save as a template.
2. Press Menu .
3. Under Record, select tap Create Template (/V).
4. Hold Option   and press Return   to finish.
To schedule a template event:
1. Select the date on which you want to schedule the event.
2. From the Day View, tap the time line that corresponds to the beginning of the event.
3. Tap New and select Template from the list.
 
4. Select the event from the Appointment Templates list.
5. Hold Option   and press Return   to finish. 
Tap to create an event 
from a template 
						

							Page 114 Application Specific Tasks
Date Book Plus menus
Date Book Plus menus are shown here for your reference, and Date Book Plus features that are 
not explained elsewhere in this guide are described here.
See page 31 for information about choosing menu commands.
Record menu
 
 
Options menu 
New To Do 
Creates a new To Do item and adds it to your Date Book Plus and To Do 
List database.
Duplicate Item
Creates a copy of the selected event and opens the Details dialog box for 
the new event.
List View
Day View
Week View
Week View with Text
Month ViewList View Day View
Year View 
						

							Chapter 6Page 115
 
Preferences
(Day View)
nS
SS St
tt ta
aa ar
rr rt
tt t/
// /E
EE En
nn nd 
d d  d T
TT Ti
ii im
mm me
ee e. 
. .  . Defines the start and end times for Date Book Plus 
screens. If the time slots you select do not fit on one screen, you can 
tap the scroll arrows   to scroll up and down.
nE
EE Ev
vv ven
enen ent 
t t  t D
DD Du
uu ur
rr ra
aa at
tt ti
ii io
oo on
nn n. 
. .  . Defines the default duration for new events. 
nW
WW We
ee ee
ee ek 
k k  k S
SS St
tt ta
aa ar
rr rt
tt t. 
. .  . Defines the first day of the week. This setting overrides the 
System Preferences setting for all Date Book Plus views.
nI
II In
nn ni
ii it
tt ti
ii ia
aa al 
l l  l V
VV Vi
ii ie
ee ew
ww w.
.. . Defines the view that appears when you start Date Book 
Plus.
nB
BB Bu
uu ut
tt tt
tt to
oo on 
n n  n V
VV Vi
ii ie
ee ew
ww ws
ss s.
.. . Defines which views display when you repeatedly press 
the Date Book Plus button. By default, all views appear.
nD
DD Di
ii is
ss sp
pp pl
ll la
aa ay 
y y  y O
OO Op
pp pt
tt ti
ii io
oo on
nn ns
ss s.
.. . Opens the Display Options dialog box where you can 
define the following options: 
						

							Page 116 Application Specific Tasks
Display Options
nS
SS Sh
hh ho
oo ow 
w w  w T
TT Ti
ii im
mm me 
e e  e B
BB Ba
aa ar
rr rs
ss s. 
. .  . Activates the time bars that appear in the Day View. 
The time bars show the duration of an event and illustrate event 
conflicts
nC
CC Co
oo om
mm mp
pp pr
rr re
ee ess 
ss ss  ss D
DD Da
aa ay 
y y  y V
VV Vi
ii ie
ee ew
ww w.
.. . Controls how times appear in the Day View. When 
Compress Day View is off, all time slots display. When it is on, start and 
end times display for each event, but blank time slots toward the 
bottom of the screen disappear to minimize scrolling. 
nS
SS Sh
hh ho
oo ow 
w w  w P
PP PM 
M M  M L
LL La
aa ab
bb be
ee el
ll l.
.. . Displays a “p” after PM times.
n S
SS Sh
hh ho
oo ow 
w w  w E
EE En
nn nd 
d d  d T
TT Ti
ii im
mm me
ee es
ss s. 
. .  . Displays all time bars and time slots for end times of 
an event.
n S
SS Sc
cc cr
rr ro
oo oll 
ll ll  ll B
BB Be
ee ef
ff fo
oo or
rr re 
e e  e D
DD Da
aa ay 
y y  y M
MM Mo
oo ov
vv ve
ee e. 
. .  . Determines whether the front panel scroll 
buttons will scroll up and down within the current day before scrolling 
to the previous or next day.
n A
AA Au
uu ut
tt to
oo o-
-- -s
ss sc
cc cr
rr ro
oo oll 
ll ll  ll T
TT Ti
ii im
mm me
ee e. 
. .  . Displays events based on the time of day when the 
Day View contains more than one screen of information. 
n F
FF Fl
ll lo
oo oa
aa at 
t t  t A
AA Ad
dd dv
vv va
aa an
nn nc
cc ce 
e e  e a
aa at 
t t  t M
MM Mi
ii idn
dndn dni
ii ig
gg gh
hh ht
tt t. 
. .  . Advances floating events to the next day at 
midnight of the current day.
nS
SS Sh
hh ho
oo ow 
w w  w C
CC Co
oo om
mm mp
pp pl
ll le
ee et
tt te
ee ed 
d d  d F
FF Fl
ll lo
oo oa
aa at
tt ti
ii in
nn ng 
g g  g E
EE Ev
vv ven
enen ent
tt ts
ss s. 
. .  . Displays completed floating events. 
						

							Chapter 6Page 117
Alarm 
Preferences
nA
AA Al
ll la
aa ar
rr rm 
m m  m S
SS So
oo ou
uu un
nn nd
dd d.
.. . Sets the tone of the alarm.
n S
SS Sn
nn noo
oooo ooz
zz ze 
e e  e S
SS So
oo ou
uu un
nn nd
dd d.
.. . Sets the tone of the snooze alarm. 
n R
RR Re
ee em
mm mi
ii in
nn nd 
d d  d S
SS So
oo oun
unun und
dd d.
.. . Sets the tone of the reminder alarm. The reminder 
alarm sounds when the snooze alarm is not acknowledged. 
nP
PP Pl
ll la
aa ay 
y y  y S
SS So
oo ou
uu un
nn nd
dd d.
.. . Defines how many tones the alarm emits before it stops. 
The choices are Once, Twice, 3 Times, 5 Times, and 10 Times.
nR
RR Re
ee ep
pp pe
ee ea
aa at 
t t  t A
AA Al
ll la
aa ar
rr rm
mm m.
.. . Defines how many times the alarm repeats when it is not 
acknowledged. The choices are Once, Twice, 3 Times, 5 Times, 10 
Times, and 100 Times.
nE
EE Ev
vv ve
ee er
rr ry
yy y.
.. . Defines how often the alarm sound repeats. The choices are 
Minute, 5 minutes, 10 minutes, and 30 minutes.
n A
AA Al
ll la
aa ar
rr rm 
m m  m P
PP Pr
rr re
ee es
ss se
ee et
tt t.
.. . Automatically sets an alarm for each new event. The 
silent alarm for untimed events is defined by minutes, days, or hours 
before midnight of the date of the event.  
						

							Page 118 Application Specific Tasks
To Do 
Preferences
n S
SS Sh
hh ho
oo ow 
w w  w C
CC Ca
aa at
tt te
ee eg
gg go
oo or
rr ri
ii ie
ee es
ss s.
.. . Displays the To Do items in the categories you 
select.
n P
PP Pr
rr ri
ii io
oo or
rr ri
ii it
tt ti
ii ie
ee es 
s s  s D
DD Di
ii is
ss sp
pp pl
ll la
aa ay
yy yed
eded ed.
.. . Displays To Do items with the selected priority 
level. The choices are 1 only, 1-2, 1-3, 1-4, and 1-5.
nS
SS Sh
hh ho
oo ow 
w w  w P
PP Pr
rr ri
ii io
oo or
rr ri
ii it
tt ty
yy y. 
. .  . Displays the priority level for To Do items.
nS
SS Sh
hh ho
oo ow 
w w  w C
CC Co
oo om
mm mp
pp pl
ll le
ee et
tt te
ee ed 
d d  d I
II It
tt te
ee em
mm ms
ss s. 
. .  . Displays completed To Do items.
nS
SS Sh
hh ho
oo ow 
w w  w U
UU Und
ndnd nda
aa at
tt te
ee ed 
d d  d I
II It
tt te
ee em
mm ms
ss s. 
. .  . Shows all To Do items that have not been 
assigned a due date.
nS
SS Sh
hh ho
oo ow 
w w  w D
DD Da
aa at
tt te
ee ed 
d d  d I
II It
tt te
ee em
mm ms
ss s. 
. .  . Shows all To Do items that have been assigned a 
due date.
nD
DD Da
aa ay
yy ys 
s s  s b
bb be
ee ef
ff fo
oo or
rr re 
e e  e D
DD Du
uu ue 
e e  e D
DD Da
aa at
tt te
ee e. 
. .  . Defines the number of days before the due date 
that an item will appear in Day View as a To Do item.
nC
CC Cr
rr re
ee ea
aa at
tt te 
e e  e O
OO Op
pp pt
tt ti
ii io
oo on
nn ns
ss s. 
. .  . Opens the Create Options dialog box where you can 
select the default priority and category for To Do Items you create in 
Date Book Plus.
UnDelete from 
ArchiveRestores the last event you deleted from Date Book Plus (provided it was 
stored in the Archive file). You can select this command repeatedly to 
restore additional events. 
Go to Week
Enables you to jump to a specific week by tapping the week number in the 
current year. 
						

							Chapter 6Page 119
Week 
Preferences
nT
TT Ti
ii im
mm me 
e e  e F
FF Fo
oo or
rr rm
mm ma
aa at
tt t. 
. .  . Defines the format of the time display. The choices are 
No Time, 11p, 11:30p, 23, 23:30.
nD
DD Di
ii is
ss sp
pp pl
ll la
aa ay 
y y  y T
TT To 
o o  o D
DD Do
oo o. 
. .  . Defines where To Do items will appear on the Date 
Book Plus screen. The choices are Top, Bottom, and Hide.
nW
WW We
ee ee
ee ek 
k k  k S
SS St
tt ta
aa ar
rr rt
tt t. 
. .  . Defines the first day of the week for Week View with Text.
nW
WW Wo
oo or
rr rd
dd dw
ww wr
rr ra
aa ap 
p p  p S
SS Si
ii in
nn ng
gg gl
ll le 
e e  e E
EE En
nn nt
tt tr
rr ry
yy y. 
. .  . Wraps text in cells that contain a single event 
to display as much text as will fit in the cell.
nH
HH Hi
ii id
dd de 
e e  e U
UU Un
nn nt
tt ti
ii im
mm med 
ed ed  ed F
FF Fl
ll lo
oo oa
aa at
tt ti
ii in
nn ng 
g g  g E
EE Ev
vv ve
ee en
nn nt
tt ts
ss s. 
. .  . Removes untimed floating events from 
the Week View with Text display.
nS
SS Sh
hh ho
oo ow 
w w  w J
JJ Jo
oo ou
uu ur
rr rn
nn na
aa al
ll l. 
. .  . Displays a Daily Journal entry.
nI
II In
nn nc
cc cl
ll lu
uu ude 
de de  de W
WW We
ee ee
ee ek 
k k  k N
NN Nu
uu um
mm mb
bb be
ee er
rr rs 
s s  s i
ii in 
n n  n T
TT Ti
ii it
tt tl
ll le
ee e. 
. .  . Displays the selected week number in 
the title bar.
Month 
Preferences
nS
SS Sh
hh ho
oo ow 
w w  w T
TT Ti
ii im
mm me
ee ed 
d d  d E
EE Ev
vv ven
enen ent
tt ts
ss s. 
. .  . Displays events that you assigned to a specific 
time.
nS
SS Sh
hh ho
oo ow U
w Uw U w Un
nn nt
tt ti
ii im
mm me
ee ed 
d d  d E
EE Ev
vv ve
ee en
nn nt
tt ts
ss s. 
. .  . Displays events that you assigned to a date, but 
did not assign to a specific time.
nS
SS Sh
hh ho
oo ow D
w Dw D w Da
aa ail
ilil ily 
y y  y R
RR Re
ee ep
pp pe
ee ea
aa at
tt ti
ii in
nn ng 
g g  g E
EE Ev
vv ve
ee en
nn nt
tt ts
ss s. 
. .  . Displays events that repeat each day.
nI
II In
nn nc
cc cl
ll lu
uu ude 
de de  de W
WW We
ee ee
ee ek 
k k  k N
NN Nu
uu um
mm mb
bb be
ee er
rr rs 
s s  s i
ii in 
n n  n T
TT Ti
ii it
tt tl
ll le
ee e. 
. .  . Displays week numbers in the title bar 
for the first and last weeks in the month.
nS
SS Sh
hh ho
oo ow 
w w  w Z
ZZ Ze
ee er
rr ro 
o o  o D
DD Du
uu ur
rr ra
aa at
tt ti
ii io
oo on 
n n  n E
EE Ev
vv ven
enen ent
tt ts
ss s. 
. .  . Displays events that have no duration in 
the Month View display. 
						

							Page 120 Application Specific Tasks
Year 
Preferences
nH
HH Hi
ii id
dd de 
e e  e F
FF Fl
ll lo
oo oa
aa at
tt ti
ii in
nn ng 
g g  g a
aa and 
nd nd  nd D
DD Don
onon one 
e e  e I
II It
tt te
ee em
mm ms
ss s. 
. .  . Removes floating events and completed 
To Do items from the Year View display.
nH
HH Hi
ii id
dd de 
e e  e U
UU Un
nn nt
tt ti
ii im
mm me
ee ed 
d d  d E
EE Ev
vv ve
ee en
nn nt
tt ts
ss s. 
. .  . Removes untimed events from the Year View 
display. 
nH
HH Hi
ii id
dd de 
e e  e Z
ZZ Ze
ee er
rr ro 
o o  o D
DD Du
uu ur
rr ra
aa at
tt ti
ii io
oo on 
n n  n E
EE Ev
vv ve
ee en
nn nt
tt ts
ss s. 
. .  . Removes events without a duration from 
the Year View display.
nH
HH Hi
ii id
dd de 
e e  e E
EE Ev
vv ve
ee en
nn nt
tt ts 
s s  s <