Handspring Treo 180 Communicator User Guide

							Chapter 6Page 101
Date Book Plus
When you open Date Book Plus, the screen shows the current date and a list of times for a normal 
business day. 
Working in Day View
Day View shows an hourly calendar for a particular date. If there are events scheduled on that 
date, they appear in the appropriate time slot.
To view or select a date, do one of the following: 
nUse the scroll buttons or roll the jog rocker to move forward or backward one day at a time.
N
NN No
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:: : If you plan to do a lot of scrolling in Date Book Plus while the lid is closed, consider 
enabling the Scroll before day move option in the Day Options dialog box. See page 
116 for details.
nPress Shift   and then a scroll button to scroll by weeks.
nTap the day of the week that you want in the date bar at the top of the screen. If necessary, 
tap the Previous week or Next week scroll arrows to move to another week.
nPress Menu   and under Options select Go to Day (/O). To scroll by days, press a scroll 
button. To scroll by months, hold Shift   and press a scroll button. To scroll by years 
hold Option   and press a scroll button. After you scroll to the date, press Space   
to select it. You can also type the number of the day or tap the screen to select a date from 
the calendar.
Scheduling an event
A record in Date Book Plus is called an “event.” An event can be any kind of activity that you 
associate with a day. You can enter a new event on any of the available time lines. When you 
schedule an event, its description appears on the time line, and its duration is automatically set to 
one hour. You can easily change the start time and duration for any event.
N
NN No
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:: : It’s possible to schedule events that overlap, but Date Book Plus makes it easy to find 
such conflicts. See page 111 for details.
Previous week Next week
Tap to select a day of 
the current week
Previous yearNext year
Tap to select current date Tap to select a month
Tap to select a day 
						

							Page 102 Application Specific Tasks
You can also schedule events that occur on a particular date but have no specific start or end 
times, such as birthdays, holidays, and anniversaries. These are referred to as “untimed events.” 
Untimed events appear at the top of the list of times, marked with a diamond. You can have more 
than one untimed event on a particular date.
You can also schedule a repeating event, such as a weekly meeting, and continuous events, such 
as a three-day conference or a vacation.
To schedule an event:
1. Select the date on which you want to schedule the event as described in the previous section.
2. Type the time the event begins to open the Set Time dialog box. For example, type 4 for 4:00.
3. If the event is longer than an hour, press the bottom scroll button and type the end time.
4. Hold Option   and press Return   to finish.
5. Enter a description of the event. You can enter up to 255 characters.
6. Tap a blank area of the screen to deselect the event. A vertical line appears next to the time, 
indicating the duration of the event.
To schedule an untimed event: 
1. Select the date on which you want to schedule the event. See page 101 for details.
2. Press Menu .
3. Under Record, select New Appointment (/N).
Start Time Tap to scroll to earlier hours
Tap to scroll to later hours
Tap to change hours
Tap to change minutes
Event description
Time bar shows 
duration 
						

							Chapter 6Page 103
4. Hold Option   and press Return   so that no start or end times are defined for the new 
event.
T
TT Ti
ii ip
pp p:
:: : You can also create a new untimed event by making sure no event is selected and 
then entering a description.
5. Enter a description of the event.
6. Tap a blank area on the screen to deselect the untimed event.
N
NN No
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:: : If you create an event and decide later that there is no particular start or end time, you 
can easily change it to an untimed event. Tap the time of the event in the Date Book Plus 
screen, tap No Time, and then hold Option   and press Return   to finish.
Rescheduling an event
You can easily make changes to your schedule with your communicator. 
To reschedule an event:
1. Tap the event you want to reschedule.
2. Tap Details.
3. To change the time, tap the Time box and select a new time.
4. To change the date, tap the Date box and select a new date.
5. Hold Option   and press Return   to finish.
No time 
selectedNew 
untimed 
event 
						

							Page 104 Application Specific Tasks
Setting an alarm for an event
The Alarm setting enables you to set an audible alarm for events in Date Book Plus. You can set 
an alarm to sound minutes, hours, or days before an event. The default Alarm setting is 5 minutes 
before the time of the event, but you can change this to any number of minutes, hours, or days.
When you set an alarm, this icon   appears to the far right of the event with the alarm. When 
the alarm tone sounds, a reminder message also appears onscreen.
N
NN No
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:: : Make sure the ringer is on. Silencing the ringer also turns off all system sounds, including 
alarms. If the vibrate option is turned on in the Ringer Preferences screen, ring tones and 
alarms are replaced with a vibrate motion.
To set an alarm for an event:
1. Tap the event to which you want to assign an alarm.
2. Tap Details.
3. Tap the Alarm check box to select it.
4. Tap the pick list to select Minutes, Hours, or Days.
5. Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time units.
6. Hold Option   and press Return   to finish.
A
AA Al
ll la
aa ar
rr rm 
m m  m f
ff fo
oo or 
r r  r u
uu un
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tt ti
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mm me
ee ed e
d ed e d ev
vv ven
enen ent
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ss s: 
: :  : You can set a silent alarm for an untimed event. In this case, the alarm 
triggers at the specified period of minutes, hours, or days before midnight (beginning) of the day 
of the untimed event. No audible alarm sounds for an untimed event; instead, the reminder 
message appears onscreen.
For example, you set an alarm for an untimed event that occurs on February 4th. If the alarm is 
set for 5 minutes, the reminder message appears at 11:55 PM on the night of February 3rd. The 
reminder remains onscreen until you turn on your communicator and hold Option   and press 
Return   to dismiss it.
To dismiss the alarm reminder, do one of the following:
nTap 5 min, 10 min, 30 min, or Other to reset the alarm to notify you in a specified period of 
time.
nPress the top scroll button.
Tap here to 
select unit of time Enter number of 
time units here 
						

							Chapter 6Page 105
Scheduling repeating or continuous events
The Repeat function lets you schedule events that recur at regular intervals or extend over a 
period of consecutive days. A birthday is a good example of an event that repeats annually. 
Another example is a weekly guitar lesson that falls on the same day of the week and the same 
time of day. 
Typically, a continuous event is an untimed event such as a business trip or a vacation that 
continues for several days but doesn’t occur at a particular time of day.
To schedule a repeating or continuous event:
1. Tap the event.
2. Tap Details.
3. Tap the Repeat box to open the Change Repeat dialog box.
4. Tap Day, Week, Month, or Year to set how often event repeats.
For a continuous event, tap Day.
5. Enter a number that corresponds to how often you want the event to repeat on the Every line. 
For example, if you select Month and enter the number 2, the event repeats every other 
month.
6. To specify an end date for the repeating or continuous event, tap the End on pick list and tap 
Choose Date. Use the date picker to select an end date.
7. Hold Option   and press Return   to finish.
After you schedule a repeating or continuous event, this icon   appears to the far right of the 
event.
Repeat 
box 
						

							Page 106 Application Specific Tasks
Changing and deleting repeating or continuous events
If you change or delete a repeating or continuous event you can apply the action to only the 
current event, to all instances of the event, or to the current event and instances that follow. 
To change or delete repeating events:
1. Select the record you want to change or delete.
2. Tap Details.
3. Enter the change.
4.  Hold Option   and press Return   to accept the change, or tap Delete.
5. Tap one of the following:
 
C
CC Cu
uu ur
rr rr
rr re
ee en
nn nt
tt t. 
. .  . Changes or deletes only the current instance of the repeating event.
A
AA All
llll ll. 
. .  . Changes or deletes all past, current, and future occurrences of this event.
F
FF Fo
oo ol
ll ll
ll lo
oo ow
ww wi
ii in
nn ng
gg g. 
. .  . Changes or deletes the current event and all future occurrences of this event.
Considerations for repeating or continuous events
Keep the following points in mind:
nIf you change the start date of a repeating event, your communicator calculates the number 
of days you moved the event. Your communicator then automatically changes the end date 
to maintain the duration of the repeating event.
nIf you change the repeat interval (e.g., daily to weekly) of a repeating event, past occurrences 
(prior to the day on which you change the setting) are not changed, and your communicator 
creates a new repeating event.
nIf you change the date of an occurrence of a repeating event (e.g., from January 14th to 
January 15th) and apply the change to All occurrences, the new date becomes the start date 
of the repeating event. Your communicator adjusts the end date to maintain the duration of 
the event. If you apply the change to Current or Future occurrences, past occurrences (prior 
to the day on which you change the setting) are not changed. 
nIf you change other repeat settings (e.g., time, alarm, private) of a repeating event and apply 
the change to Future occurrences, your communicator creates a new event. The start date of 
this new event is the day on which the setting is changed. Past occurrences (prior to the day 
of the change) are not changed.
nIf you apply a change to a single occurrence of a repeating event (e.g., time), that occurrence 
no longer shows the Repeat icon  . 
						

							Chapter 6Page 107
Changing the Date Book Plus view
In addition to displaying the calendar for a specific day, you can also display a whole week in 
graph or text format, a month, a year, or a list of your appointments, as well as the current time. 
To cycle through Day, Week, Week with Text, Month, Year, and List views:
nRepeatedly press Date Book Plus   to display the next view.
To display the current time:
1. Tap and hold the stylus on the date in the date bar to display the current time.
2. Drag the stylus below the date bar and then lift it.
N
NN No
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:: : If you lift the stylus while it is still on the date bar, the menu bar appears.
Working in Week View
Week View shows the calendar of your events for an entire week. This view lets you quickly review 
your appointments and available time slots. In addition, the graphical display helps you spot 
overlaps and conflicts in your schedule.
Tips for using Week View
Keep the following points in mind:
nTap an event to show details for the event.
nUse the scroll buttons or jog rocker to move forward or backward a week at a time. 
nTo reschedule an event, tap and drag the event to a different time or day.
nTap a blank time on any day to move to that day and have the time selected for a new event. 
nTap any day or date that appears at the top of the Week View to move directly to that day 
without selecting an event.
Tap and hold the date Current time displays
Event details
Tap to show 
event details
Week View 
icon
Previous week
Next week
Bar indicates 
earlier event 
Bar indicates 
later event 
Tap for that day
Dot indicates 
untimed event 
						

							Page 108 Application Specific Tasks
nThe Week View shows the time span defined by the Start Time and End Time in the Date 
Book Plus Preferences settings. If you have an event before or after this time span, a bar 
appears at the top or bottom of that days column. Use the onscreen scroll arrows   to scroll 
to the event.
Working in Week View with Text
The Week View with Text shows an entire week with a description of each scheduled event. This 
view can display one or two weeks at a time and can include To Do items that are due on the 
dates shown. 
Tips for using Week View with Text
Keep the following points in mind:
nTap a day to display that day in the Day View.
nUse the scroll buttons or jog rocker to move between weeks. You can also tap the scroll 
arrows in the upper-right corner to move forward or backward a week. 
nPress Menu  , and under Options, select Go to Week (/O). Tap a number to select a 
different week.
nTap Go to open the date selector use the scroll buttons to select a week and then hold Option 
 and press Return   to finish.
nTap the number of weeks to toggle between a one week view and a two week view.
Week View with 
Text iconBox indicates To 
Do item Dot indicates 
more events
Toggle between 
1 and 2 weeksScroll to 
more events 
						

							Chapter 6Page 109
Working in Month View
The Month View screen shows which days have events scheduled. Dots and lines in the Month 
View indicate events, repeating events, and untimed events.
 
You can control the dots and lines that appear in the Month View. See page 114 for details.
Tips for using Month View
Keep the following points in mind:
nTap a day in the Month View to display that day in the Day View.
nUse the scroll buttons or jog rocker to move between months. You can also tap the scroll 
arrows in the upper-right corner to move forward or backward a month. 
nPress Menu  , and under Options, select Go to Month (/O) to open the date selector and 
select a different month.
Working in Year View
The Year View shows an overview of your calendar for an entire year. 
 
Previous/next month
Dots on right or left side indicate events Dashed line indicates continuous event
Dots below date indicate untimed events
Month View 
icon
Year View buttonScroll to other days Dot indicates 
scheduled eventsBlinking dot indicates 
selected date
Description of event 
on selected date 
						

							Page 110 Application Specific Tasks
Tips for using Year View
Keep the following points in mind:
nTap a day to display the date and events for that day in the title bar. A minus sign indicates 
only one event is scheduled on that day. A plus sign indicates multiple events are scheduled 
on that day.
nUse the scroll buttons or jog rocker to move between days. You can also tap the scroll arrows 
in the lower-right corner to move forward or backward a day. 
nTap the scroll arrows in the upper-right corner to move forward or backward a year.
nPress Menu  , and under Options select Year Preferences (/Y) to set display options.
Working in List View
The List View is a text oriented view that is integrated with To Do List. It displays a list of events 
and To Do items for the selected week(s). 
 
Tips for using List View
Keep the following points in mind:
nTap a line to select it. The start and end time display briefly in the title bar. To redisplay the 
event details, tap to the left of the description.
nTap the description of the selected line to display the event in Day View.
nUse the scroll buttons or jog rocker to select specific items on the screen. You can also tap 
the up scroll arrow in the upper-right corner to jump forward by one of the following: 1 Day, 
1 Week, 1 Month, or Pick (a specific date). Then tap the scroll arrows to move forward or 
backward a week. 
nPress Menu  , and under Options, select Go to Date (/O) to open the date selector and 
select a different date.
nPress Menu  , and under Options, select List View Preferences (/L) to set display 
options.
List View buttonScroll to 
other weeks Selected 
week’s dates