DELL V505w User Manual
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1. Connect a phone cord from the FAX connector (—lower connector) on the printer to an active telephone wall jack. 2 . Remove the blue protective plug from the PHONE jack connector ( —middle connector). 3 . Connect a phone cord from the computer modem to the PHONE jack connector ( —middle connector). 4 . Connect a phone cord from the computer modem to a telephone. NOTE: If phone communication is serial in your country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France, and Switzerland), you must remove the blue plug from the PHONE jack connector ( —middle connector), and insert the supplied yellow terminator for your fax to work correctly. You will not be able to use this port for additional devices in these countries. Sending a Fax Sending a Quick Fax Using the Operator Panel 1 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 2 . Load the original document. For more information, see Loading Original Documents . 3 . Use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 4 . Use the keypad to enter a fax number or a speed dial number. 5 . Press the Start button . Using Your Computer 1. Turn on your computer and printer, and make sure they are connected. 2 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . Load the original document. For more information, see Loading Original Documents .
4. In Windows Vista: a. Click ® Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows ® XP or Windows 2000: Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 5 . Select Dell Fax Solutions . The Dell Fax Solutions Software dialog box opens. 6 . Click Send a new fax . 7 . Follow the instructions on your computer screen to send a fax. Entering a Fax Number Using the Operator Panel 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . Using the keypad, enter a fax number. NOTE: If youve entered a number by mistake, press the left Arrow button to delete the number. Task Method Sending to a fax number Use the keypad to enter a number. You can enter a maximum of 64 digits in a fax number. You can send a broadcast fax to a maximum of 30 recipients. Sending a fax to an entry in the Phone Book Enter the number that corresponds to the speed dial number of the contact. Use the Phone Book menu. a . Use the left and right Arrow buttons to scroll to FAX, and then press the Select button . b . From the Enter Fax Number display, press the Select button . c . Use the left and right Arrow buttons to scroll to Phone Book, and then press the Select button . d . Use the left and right Arrow buttons to scroll to View, and then press the Select button . e . Use the left and right Arrow buttons to scroll to the name or number you want to send the fax to. Sending a fax to an extension number Press the asterisk (*) and pound (#) signs, and then use the keypad to enter the extension number. Sending a fax to an outside line Set a dial prefix:
Using Your Computer 1. Turn on your computer and printer, and make sure they are connected. 2 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . Load the original document. For more information, see Loading Paper and Originals . 4 . In Windows Vista: a. Click ® Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows ® XP or Windows 2000: Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 5 . Select Dell Fax Solutions . The Dell Fax Solutions Software dialog box opens. 6 . Click Send a new fax . The Send fax dialog box opens. 7 . Enter the contact information for the recipient into the Name, Company, and Fax Number fields, or click Select a a. Use the left and right Arrow buttons to scroll to FAX, and then press the Select button . b . From the Enter Fax Number display, press the Select button . c . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . d . Use the left and right Arrow buttons to scroll to Dialing and Sending, and then press the Select button . e . Use the left and right Arrow buttons to scroll to Dial Prefix, and then press the Select button . f . Use the left and right Arrow buttons to scroll to Create, and then press the Select button . NOTE: If you are changing the dial prefix, scroll to the prefix previously entered, and then press the Select button . Use the left Arrow button to delete the saved prefix. g . Use the keypad to enter the dial prefix. You can enter a maximum of eight digits for the prefix. h . Press the Select button . Dialing a fax extension while listening to a telephone line (On Hook) Dial an additional 0 for a two-digit extension or an additional 00 for a one -digit extension. For example, to dial extension 12, enter 120. If the extension is 2, enter 200.
recipient from phonebook to add existing contacts to the recipient list. 8. If you want to add the new contact to the phonebook, click Add this recipient to phonebook. The Add to Phonebook dialog box opens. 9 . Click OK. 10 . If you want to send the fax to more than one recipient, click Add another recipient. a . Enter the contact information for the next recipient into the Name, Company, and Fax Number fields, or click Select a recipient from phonebook to add existing contacts to the recipient list. b . If you want to add the new contact to the phonebook, click Add this recipient to phonebook. c . If you manually enter the contact information, click Add to add the contact to the Recipients list. d . To make changes to the Recipients information, select the recipient, and then click Edit. e . To remove the contact from the Recipients list, select the recipient, and then click Remove. f . Repeat step a through step e until your Recipients list is complete. 11 . Click Next. 12 . Follow the instructions on your computer screen to send a fax. Sending Advanced Faxes Using the Operator Panel If you are using your printer as a standalone fax machine, you can use the various Fax submenus to customize your outgoing faxes. From the Fax Menu, you can: Send a delayed fax Send faxes using your Speed Dial list Manage your phonebook to send faxes to individuals or groups Create and print a fax history Create and print a fax report For more information, see Fax Mode . Using Your Computer Use the Dell Fax Solutions Software to take advantage of advanced fax features. In addition to basic faxing, the Dell Fax Solutions Software also allows you to: Send a delayed fax Send electronic files and paper documents in a single fax operation Send faxes using your Speed Dial list
Manage your phonebook to easily send faxes to individuals or groups Personalize and store various cover pages Create and print a fax history Create and print a fax report For more information, see Using the Dell Fax Solutions Software . 1 . In Windows Vista: a. Click ® Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows XP and Windows 2000: Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 2 . Click Dell Fax Solutions . The Dell Fax Solutions Software dialog box opens. 3 . Click the appropriate links on the Dell Fax Solutions Software dialog box to accomplish your task. 4 . Follow the instructions on the computer screen. Sending a Fax Through an Automated Answering System Some companies have automated answering systems that require you to respond to a series of questions to route you to the department you wish to call. After answering the questions by pressing the appropriate buttons, you eventually get connected to the proper department. To send a fax to a company that employs automated answering systems to answer their calls, set up your printer for On Hook dialing. 1. Ensure that your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 2 . Load the original document facing down on the scanner glass or facing up on the ADF. For more information, see Loading Paper and Originals . 3 . From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 4 . From the Enter Fax Number display, press the Select button . 5 . Use the left and right Arrow buttons to scroll to On Hook Dial , and then press the Select button . 6 . Press the Select button again to activate On Hook Dial. 7 . Use the keypad to dial the telephone number of the company. 8 . Use the keypad to navigate through the automated answering system.
9. When you hear the fax tone, press the Start button to begin sending your fax. To cancel the fax job, press the Cancel button on your printer. Sending a Broadcast Fax at a Scheduled Time You can send a fax to a group of fax numbers at a time you choose. 1. Ensure that your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 2 . Load the original document facing down on the scanner glass or facing up on the ADF. For more information, see Loading Paper and Originals . 3 . From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 4 . From the Enter Fax Number display, press the Select button . 5 . Use the left and right Arrow buttons to scroll to Delay Fax, and then press the Select button . 6 . Use the left and right Arrow buttons to scroll to Delay Until , and then press the Select button . 7 . Use the keypad to enter the time you want to send the fax, and then press the Select button . 8 . If the printer is not set to the 24 -hour mode, use the left and right Arrow buttons to select the time format you want, and then press the Select button . 9 . Use the keypad to enter a fax number, or press the Select button to access the Speed Dial or Group Dial list. 10 . Use the left and right Arrow buttons to scroll through the Speed Dial or Group Dial list, and then press the Select button . NOTE: Group fax entries are from 90 to 99. 11 . If needed, add more fax numbers, and press the Select button until the maximum 30 -recipient number is reached. 12 . Press the Start button . 13 . To scan another document to fax, use the left and right Arrow buttons to scroll to Yes. Follow the instructions on the operator panel display. Forwarding a Fax NOTE:
Use the fax-forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax- forwarding settings: Off—(Default). Forward —The printer sends the fax to the designated fax number. Print & Forward —The printer prints the fax, and then sends it to the designated fax number. Using the Operator Panel 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, press the Select button . 3 . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . 4 . Use the left and right Arrow buttons to scroll to Ringing and Answering , and then press the Select button . 5 . Use the left and right Arrow buttons to scroll to Fax Forward , and then press the Select button . 6 . Use the left and right Arrow buttons to choose an option, and then press the Select button . 7 . Use the keypad to enter the number to which you want to forward the fax. You can enter a maximum of 64 characters. 8 . Press the Select button to save the setting. Using Your Computer 1. Turn on your computer and printer, and make sure they are connected. 2 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . In Windows Vista : a . Click ® All Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows XP or Windows 2000: Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 4 . Select Dell Fax Setup Utility . The Dell Fax Setup Wizard Query dialog box opens. NOTE:
5. Click No. The Dell Fax Setup Utility dialog box opens. 6 . Click the Ringing and Answering tab. 7 . From the Fax forwarding field, choose an option. 8 . From the Forward destination number field, enter a fax number. 9 . Click OK. A confirmation dialog box opens. 10 . Click OK to overwrite the fax settings on your printer. A dialog box opens. 11 . Click Yes. 12 . Click Close . Receiving a Fax Receiving a Fax Automatically The printer automatically receives and prints any incoming faxes without any necessary intervention from you. Make sure: Your printer is on, and is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. Auto Answer is turned On (which is the factory default setting) or is set to Scheduled. To check your Auto Answer settings: 1. From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button twice. 2 . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . 3 . Use the left and right Arrow buttons to scroll to Ringing and Answering , and then press the Select button . 4 . Use the left and right Arrow buttons to scroll to Auto Answer , and then press the Select button . 5 . If you always want the printer to automatically answer the phone when it rings and receive the fax, use the left and right Arrow buttons to scroll to On. If you want to schedule a timeframe during which the printer answers the phone when it rings, use the left and right Arrow buttons to scroll to Scheduled, and then use the keypad to specify the times you want to
turn Auto Answer on and off. NOTE: If you have your printer connected to an answering machine and Auto Answer is turned on, the answering machine answers the call. If a fax tone is detected, the answering machine is disconnected and the printer receives the fax. If a fax tone is not detected, the answering machine completes the call. Receiving a Fax Manually You can turn the Auto Answer feature off if you wish to control the faxes that you receive. This is useful if you do not want to receive unsolicited faxes, if you rarely receive faxes, or if it is expensive to use faxes in your area. 1. Make sure your printer is on, and is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 2 . Turn Auto Answer off. a . From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button twice. b . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . c . Use the left and right Arrow buttons to scroll to Ringing and Answering , and then press the Select button . d . Use the left and right Arrow buttons to scroll to Auto Answer , and then press the Select button . e . Use the left and right Arrow buttons to scroll to Off, and then press the Select button . 3 . When there is an incoming fax, press the Start button , or enter DELL# (3355#) on the keypad to accept the incoming fax. Setting a Fax Manual Answer Code Using the Operator Panel 1 . From the main menu, use the left and right Arrow buttons to scroll to FAX, and then press the Select button . 2 . From the Enter Fax Number display, press the Select button . 3 . Use the left and right Arrow buttons to scroll to Fax Setup, and then press the Select button . 4 . Use the left and right Arrow buttons to scroll to Ringing and Answering , and then press the Select button . 5 . Use the left and right Arrow buttons to scroll to Manual Pickup Keycode , and then press the Select button .
NOTE: The default manual answer code is DELL# (3355#). 6 . Use the keypad to enter an answer code. Use the left Arrow button to delete or edit entries. You may enter up to seven characters that may include numbers or the symbols * and #. 7 . Press the Select button to save the setting. Using Your Computer 1. Turn on your computer and printer, and make sure they are connected. 2 . Make sure your printer is properly set up to send and receive faxes. For more information, see Setting Up the Printer With External Devices. 3 . In Windows Vista : a . Click ® Programs . b . Click Dell Printers . c . Click Dell V505 . In Windows XP or Windows 2000 : Click Start ® Programs or All Programs ® Dell Printers ® Dell V505 . 4 . Select Dell Fax Setup Utility . The Dell Fax Setup Wizard Query dialog box opens. 5 . Click No. The Dell Fax Setup Utility dialog box opens. 6 . Click the Ringing and Answering tab. 7 . From the Manual answer code field, enter an answer code. 8 . Click OK. A confirmation dialog box opens. 9 . Click OK to overwrite the fax settings on your printer. A dialog box opens. 10 . Click Yes. 11 . Click Close . Setting the Number of Rings before Receiving a Fax Automatically Using the Operator Panel