Canon printer Color imageCLASS MF8380Cdw User Manual

							6-27
\bsing	the	Fax	Functions
RX Page Footer
Specify	whether	to	print	the	reception	date,	time,	jo\f	ID,	
and	page	num\fer	at	the	\fottom	of	the	page	when	printing	
received	faxes.
How to access the option
		[](Menu)	→		→		
→	
Settings
(Bold:	Default	setting)
Off Do	not	print	the	page	footer.
On Print	the	page	footer.
Continue Printing When Toner Is Low
Specify	whether	to	continue	printing	received	faxes	when	
the	toner	is	nearly	empty.
 IMPORT\bNT
If  is set to 
Note that the out\but ma\Iy not be clear, as subtle details \Isuch as thin 
lines and light colo\Irs may not be clearly re\broduced, due to a small 
amount of toner remaining inside th\Ie toner cartridge. Plus, faxes 
are deleted once they have been \brinted.
How to access the option		[]	(Menu)	→		→		
→	
Settings
(Bold:	Default	setting)
Off The	machine	does	not	continue	printing	received	
faxes.
On The	machine	continues	printing	received	faxes.
The steps to take for configuring the 
syste\f settings
Follow	the	steps	in	the	procedure	\felow	to	configure	the	
system	settings.
The	procedure	descri\fes	the	steps	to	change	the	 “TX	Start	
Speed” 	setting.
Menu
OK
Keys to be used for this operation
1  Press [] (Menu).
2 Select  using [] or [] \fnd 
press [OK].
	
Menu
 USB Direct Print Se
...
 Printer Settings
 Adjustment/Maintena
...
 System Settings
3  Select  
using [
] or [] \fnd press [OK].
	
 System Settings
  Device Information 
...
  Dept. ID Management...
  Security Settings
  Communication Manage
4 Select  using [] or [] \fnd press 
[OK].
	
Communication Mgt. Set
 Fax Settings
 Memory Lock Settings
5  Select  using [] or [] \fnd 
press [OK].
	
Fax Settings
 TX Start Speed
 RX Start Speed   
						

							6-28
\bsing	the	Fax	Functions
6 Select the send st\frt speed using [] or [] \fnd 
press [OK].
	
 TX Start Speed
  33600 bps
  14400 bps
  9600 bps
  7200 bps
*  Select  when  a\b\bears on the sc\Ireen after you 
have s\becified the set\Iting and \bress [OK].
7 Press [] (Menu) to close the menu sc\Freen.
The \brocedure is com\blete.
Options
Configure	the	following	options	to	receive	a	fax.
System Settings
Communication	
Management	
Settings Fax	Settings	
“TX	Start	Speed” 	(→P.6-28)	“RX	Start	Speed” 	(→P.6-28)
	“Memory	Lock	Settings” 	(→P.6-28)
	“Select	Country/Region” 	(→P.6-28)
Restrict	 TX	
Function “Address	Book	PIN”
	(→P.6-28)
“Restrict	New	Destinations” 	(→P.6-29)
“Allow	Fax	Driver	 TX”	(→P.6-29)
“Restrict	History	 TX”	(→P.6-29)
“Fax	No.	Confirmation	Re-Entry” 	(→P.6-29)
“Restrict	Sequential	Broadcast” 	(→P.6-29)
TX Start Speed
Change	the	transmission	start	speed	if	you	are	experiencing	
a	transmission	pro\flem.
How to access the option
		[]	(Menu)	→		→		→		→	
Settings
(Bold:	Default	setting)
33600 bps,	14400	\fps,	9600	\fps,	
7200	\fps,	4800	\fps,	2400	\fps
RX Start Speed
Change	the	reception	start	speed	if	you	are	experiencing	a	
pro\flem.
How to access the option
		 []	(Menu)	→		→		→		→	
Setting
(Bold:	Default	setting)
33600 bps,	14400	\fps,	9600	\fps,	
7200	\fps,	4800	\fps,	2400	\fps
Me\fory Lock Settings
Normally,	received	documents	are	immediately	printed.	
However,	you	can	specify	whether	or	not	to	store	received	
faxes	in	memory	\fefore	printing.	 You	can	then	print	the	
stored	faxes	at	any	time	or	delete	them	without	printing	to	
save	paper.
How to access the option		 []	(Menu)	→		→		→		(*)
*		 If		is	specified,	use	the	numeric	keys		
[
]	to	[]	to	enter	those	num\fers,	and	then	press	[OK].
Settings
(Boldface:	Default	setting)
Off Disa\fle	Memory	Lock.
On Memory	
Lock	PIN:
Seven-digit	
num\fer
Once	the	PIN	is	set,	you	are	prompted	to	
enter	it	every	time	you	change	or
disa\fle	the	Memory	Lock	mode	settings.
Print	Report:
Off,	On Specify	whether	to	print	the	RX	result	
report	when	receiving	a	fax.
Ena\fle	
“Receive	Results” 	to	ena\fle	this	
setting.
Memory	
Lock	 Time:
Off,	On When		is	set,	received	faxes	are	
stored	in	memory	only	for	a	specified	
length	of	time.
Set		and	
	respectively.
 NOTE
Me\fory Lock PIN
• Press [OK] without entering any numbers when you do not want 
to set the PIN.
•  You cannot set a PIN\I consisting only of\I  ().
•  When you set a PIN starting with , the\I PIN is set in the \I
following manner.
Exam\ble: When you enter  or , \Ithe PIN is set as 
.
Me\fory Lock Settings operations
• When memory lock settings are changed from  to , 
the documents saved in the memory u\b to then are combined 
and \brinted.
   “Combining and Printing the Received Documents You 
Saved” (→P.6-19)
•  At , you can combine and \I\brint 
received documents saved in the memory from the  to the .
Select Country/Region
Specify	the	country	or	region	where	the	machine	is	used.
 IMPORT\bNT
\bfter you have configured the option
Restart the machine for the changes to take effect.
How to access the option		[]	(Menu)	→		→	
Setting
(Bold:	Default	setting*)
United States (US),	Canada	(CA),	
Brazil	(BR),	Mexico	(MX),	Other
*	 The	default	setting	may	vary	depending	on	the	setting	selected	
at	initial	power-on.
\bddress Book PIN
Set	a	PIN	to	protect	the	address	\fook.	 You	are	prompted	to	
enter	the	correct	PIN	to	register,	edit,	or	delete	destinations.
How to access the option
		 []	(Menu)	→		→		→	   
						

							6-29
\bsing	the	Fax	Functions
How to set a PIN
Enter	up	to	a	7-digit	num\fer.
To	cancel	the	entered	PIN,	clear	the	num\fers	and	press	
[OK].
Restrict New Destinations
Ena\fle	this	option	to	restrict	registering	new	destinations	
in	the	address	\fook.	When	this	option	is	ena\fled,	you	are	
restricted	to	do	the	following.
•	 Specifying	a	destination	using	the	numeric	keys
•	 Registering	new	destinations	in	the	Favorites	list	or	coded	
dial	codes	in	the	address	\fook
•	 Editing	the	destinations	registered	in	the	Favorites	list	or	
coded	dial	codes	in	the	address	\fook
 IMPORT\bNT
Restriction exceptions
Entering new destinations from the external tele\bhone is not 
restricted.
When settings are not i\f\fediately applied
During fax sending o\be\Iration including ne\Iw destinations or \I
manual redialing o\beration,\I restriction settings may not be a\b\blied 
immediately.
 NOTE
Redial restrictions
When  is set to , the saved fax sending 
history u\b to then is deleted for \breventing those new destinations 
in the history from being redialed.
How to access the option		[]	(Menu)	→		→		→	
Settings
(Bold:	Default	setting)
Off No	restrictions.
On You	are	restricted	to	register	new	destinations	or	edit	
the	destinations	registered	in	the	Favorites	list	or	
coded	dial	codes.
\bllow Fax Driver TX
Specify	whether	to	allow	sending	faxes	from	the	fax	driver	
installed	on	your	computer.
How to access the option
		
[]	(Menu)	→		→		→	
Settings
(Bold:	Default	setting)
Off Disallow	sending	faxes	from	the	fax	driver	installed	
on	your	computer.
On Allow	sending	faxes	from	the	fax	driver	installed	on	
your	computer.
Restrict History TX
Specify	whether	to	restrict	sending	faxes	from	the	history.
 IMPORT\bNT
When settings are not i\f\fediately applied
During manual redialing o\berations\I, for exam\ble, restriction 
settings may not be immediately a\b\blied.
How to access the option		
[]	(Menu)	→		→		→	
Settings
(Bold:	Default	setting)
Off Allow	sending	faxes	from	the	history.
On Disallow	sending	faxes	from	the	history.
Fax No. Confir\fation Re-Entry
Specify	whether	to	require	confirmation	\fefore	sending	a	
fax.	When	this	option	is	ena\fled,	you	are	prompted	to	enter	
the	fax	num\fer	again	\fefore	sending	a	fax.
How to access the option
		 []	(Menu)	→		→		→	
Settings
(Bold:	Default	setting)
Off Confirmation	is	not	required.
On You	are	prompted	to	enter	the	fax	num\fer	for	
confirmation.
Restrict Sequential Broadcast
Specify	whether	to	restrict	sending	faxes	to	multiple	
destinations	simultaneously.
How to access the option
		
[]	(Menu)	→		→		→	
Settings
(Bold:	Default	setting)
Off Allow	sending	faxes	to	multiple	destinations	
simultaneously.
Confirm	
Sequential	
Broadcast The	confirmation	screen	is	displayed	when	
you	are	sending	faxes	to	multiple	destinations	
simultaneously.
Reject	
Sequential	
Broadcast Disallow	sending	faxes	to	multiple	
destinations	simultaneously.   
						

							6-30
\bsing	the	Fax	Functions  
						

							7-1
Ch\fpter
7
Using the Scan Functions
The	documents	scanned	\fy	the	machine	can	\fe	stored	in	a	computer	or	a	\bSB	memory	
device.	You	can	also	send	scanned	documents	\fy	e-mail	or	to	a	file	server	(MF8380Cdw	only).
*	If	you	are	a	Macintosh	user,	see	the	Mac	Scanner	Driver	Guide.	
To	 view	 how	to	display	 the	Mac	 Scanner	 Driver	Guide,	 see	“For	 Macintosh	 \bsers”	(→P.11-5).
B\fsic Sc\fn Oper\ftions  7-2
Scanning Using Keys on the O\beration\I Panel  7-2
Performing a Scan Using a Shortcut Key  7-3
Registering a Shortcut Key/Confirming the Destination Registered  
in the Shortcut Key  7-3
Performing a Scan Using a Shortcut Key  7-\f
Saving Scanned Documents to USB Memory Device 7-5
E-mailing Scanned Documents (MF8380Cdw Only)  7-6
Sending Scanned Documents to a File Server (MF8380Cdw Only)  7-7   
						

							7-2
\bsing	the	Scan	Functions
Scanning Using Keys on the Operation 
Panel
You	can	scan	a	document	using	the	keys	on	the	operation	
panel.
 NOTEUsing the shortcut keys
The shortcut keys allow you to register your com\buter and send 
your scans to it with only a few ste\bs. For details, see “Performing a 
Scan Using a Shortcut Key” (→P.7-3).
To scan docu\fents by operating a co\fputer
See “Scanning” in the e-Manual.
OK
SCAN
Keys to be used for this operation
1 
Pl\fce your document.
 “Placing Documents” (→P.2-\f)
 “Su\b\borted Document Ty\bes” (→P.2-2)
2 Press [].
3 Select  using [] or [] \fnd press 
[OK].
	 		
Select the scan type.
 Computer
 Remote Scanner
 Memory Media
4 Select the destin\ftion using [] or [] \fnd press 
[OK].
	 		
Specify destination.
 EXAMPLE1
 EXAMPLE2
• When a com\buter connected via a USB cable \Iis included in the \I
dis\blayed destinations: 
The USB-connected com\buter is listed at the to\b.
•  When only one com\but\Ier is connected to the machine via \Ia USB 
cable:
This screen is not dis\blayed.
•  When more than 10 com\buters are connected to the machine 
simultaneously:
U\b to 10 com\buters can be dis\blayed as a list of com\I\buters 
connected to the machine. (Scanning cannot be \I\berformed to 
the eleventh and subsequent\I com\buters. Reduce the number of\I 
com\buters connected to the machine over the network.)
 e-Manual→Scanning→Scanning Pa\ber Documents 
and Saving Them to a Com\buter (USB & Network 
Connection)→Registering the Scanner in MF Network Scan 
Utility
5  Specify the sc\fn set\Ftings using [] or [] \fnd 
press [OK].
	 		
Select Scan Type
Scan: Press OK
 Color Scan
 B&W Scan
 Custom 1
The scanner setting\Is are s\becified by default as follows.
Sc\fn 
Mode Resolution File 
Type PDF 
Settings
Color	Scan Color300	dpi PDFSearcha\fle/
High
B&W	Scan Black	
and	
White 300	dpi
TIFF-
Custom	1 Color300	dpi JPEG/
Exif-
Custom	2 Color300	dpi PDFSearcha\fle/
Standard
Scanning starts.
Basic Scan Operations    
						

							7-3
\bsing	the	Scan	Functions
 
When scanning cannot be perfor\fed
You cannot \berform a scan while the \IMF Toolbox setu\b screen is 
dis\blayed.
Click [
] to close the screen before starting a scan.
			
When scanning is co\fplete
The scans are saved in the a\b\bro\briate folder.
When additional pag\Res can be scanned on the platen 
glass
Proceed to ste\b 6.
6 To sc\fn the next p\fge, select  using [
] or [] \fnd press [OK].
	
Select Next Action
 
  
 
 Confirm Destination
To cancel scanning
(1)  Select  using [
] or [)] and \bress [OK].
(2)  Select  using [
] or [)] and \bress [OK].
To check the destin\Ration
Select  using [\I
] or [)] and \bress [OK].
7  Select  using [] or [] \fnd 
press [OK].
	
Select Next Action
 
 
 
 Confirm Destination
The scans are saved in the a\b\bro\briate folder.
  NOTEThe default save location:
Once scanning is c\Iom\blete, a folder is automatically dis\blayed to 
which the scanned \Iimages are saved. By default, a folder bearing 
the scanning date is created inside the [Pictures] (or [My Pictures]) 
folder in [My Documents].
To change the scanner settings:
You can re-s\becify the save location, file format, resolution, and 
other settings from a com\buter.
 
  
e-Manual → Scanning → Scanning Pa\ber Documents and 
Saving Them to a Com\buter (USB & Network Connection) → 
Using the MF Toolbox
Perfor\fing a Scan Using a Shortcut Key
Register	destinations	and	frequently	used	settings	in	shortcut	
keys	in	advance,	to	perform	a	scan	easily	without	needing	to
manually	enter	a	destination	and	specify	required	settings.
Registering a Shortcut Key/Confir\fing the 
Destination Registered in the Shortcut Key
Menu
OK
Keys to be used for this operation
1  Press [] (Menu).
2 Select  using [] or [] \fnd press 
[OK].
	 		
Menu
 Common Settings
 Copy Settings
 Fax Settings
 Scan Settings
3 Select  using [] or [] 
\fnd press [OK].
	 		
Scan Settings
 TX Function Settings
 Memory Media Settings
 Output File Image Set
 Shortcut Key Settings
To store a new shortcut:
(1) Select  using [
] or [] and \bress [OK].    
						

							7-4
\bsing	the	Scan	Functions	
		 	 	
Shortcut Key Settings
 Register
 Confirm Destination
(2) Select the shortcut key that you want to register using [] or 
[
] and \bress [OK].
	 		 	 	
Select Shortcut Key
 Scan    PC1
 Scan    PC2
(3) Select the connection method using [\I] or [] and \bress 
[OK].
	 		 	 	
Specify destination
 Off
 USB Connection
 Network Connection
(\f) Select the destination \Iusing [] or [] and \bress [OK].
•  When a com\buter connected via a USB cable \Iis included in 
the dis\blayed destinations: 
The USB-connected com\buter is listed at the to\b.
•  When only one com\but\Ier is connected to the machine via \Ia 
USB cable: 
This screen is not dis\blayed.
•  When more than 10 com\buters are connected to the machine 
simultaneously: 
U\b to 10 com\buters can be dis\blayed as a list of com\I\buters 
connected to the machine. (Scanning cannot be \I\berformed 
to the eleventh and subsequent\I com\buters. Reduce the 
number of com\buters connected to the machine over the 
network.)
 
   e-Manual→Scanning→Scanning Pa\ber Documents 
and Saving Them to a Com\buter (USB & Network 
Connection)→Registering the Scanner in MF Network Scan 
Utility
(5)  S\becify the scan se\Ittings using [
] or [] and \bress [OK].
	 		 	 	
Select Scan Type
 Color Scan
 B&W Scan
 Custom 1
 Custom 2
The scanner setting\Is are s\becified by default as follows.
Scan	
Mode Resolution
File	Type PDF	Settings
Color	Scan Color300	dpi PDFSearcha\fle/
High
B	 &	 W	 Scan Black	and	
white 300	dpi
TIFF–
Custom	1 Color300	dpi JPEG/Exif–
Custom	2 Color300	dpi PDFSearcha\fle/
Standard
To confir\f the destination registered in the shortcut key:
(1) 
Select  using [\I
] or [] and \bress [OK].
	 		 	 	
Shortcut Key Settings
 Register
 Confirm Destination
(2) Select the destination \Ithat you want to confirm using [] or 
[
] and \bress [OK].
	 		 	 	
Confirm Destination
 USB Connedted PC
 Color Scan
4 Press [] (Menu) to close the menu sc\Freen.
Perfor\fing a Scan Using a Shortcut Key
OK
Scan    PC1
Scan    PC2
Keys to be used for this operation
1  Pl\fce your document.
 “Placing Documents” (→P.2-\f)
 “Su\b\borted Document Ty\bes” (→P. 2-2)
2 Press [] (Sc\fn > PC1 or Sc\fn > PC2) into 
which the destin\ftion th\ft you w\fnt to select is 
registered.
Scanning starts. 
 
When scanning cannot be perfor\fed
You cannot \berform a scan while the \IMF Toolbox setu\b screen is 
dis\blayed.
Click [ 
 ] to close the screen before starting a scan.
	 	    
						

							7-5
\bsing	the	Scan	Functions
 NOTE
When scanning is co\fplete
The scans are saved in the a\b\bro\briate folder. 
When additional pag\Res can be scanned on the platen 
glass
Proceed to ste\b 3..
3 To sc\fn the next p\fge, select  using [
] or [] \fnd press [OK]. 
	
Select Next Action
 
  
 
 Confirm Destination
To cancel scanning
(1)  Select  using [
] or [] and \bress [OK]. 
(2)  Select  using [
] or [] and \bress [OK].
To check the destin\Ration
Select  using [\I
] or [] and \bress [OK]. 
4  Select  using [] or [] \fnd 
press [OK]. 
	
Select Next Action
 
 
 
 Confirm Destination
The scans are saved in the a\b\bro\briate folder.
 NOTE
The default save location:
Once scanning is c\Iom\blete, a folder is automatically dis\blayed to 
which the scanned \Iimages are saved. By default, a folder bearing 
the scanning date is created inside the [Pictures] (or [My Pictures]) 
folder in [My Documents]. 
To change the scan settings:
You can re-s\becify the save location, file format, resolution, and 
other settings from a com\buter.
 
   e-Manual→Scanning→Scanning Pa\ber Documents and Saving 
Them to a Com\buter (USB & Network Connection)→Using the 
MF Toolbox
Saving Scanned Docu\fents to USB 
Me\fory Device
You	can	save	scanned	documents	to	\bSB	memory	device	
inserted	in	the	\bSB	port.
This	section	descri\fes	the	\fasic	procedure.
 IMPORT\bNT
The USB \fe\fory device port on the \fachine
•  The \bort su\b\borts USB 1.1.
•  Do not insert anything other than \IUSB memory device. 
Supported file syste\fs and \fe\fory capacity
Su\b\borted file systems and memory ca\bacity include the following. 
You can have your USB memory device formatted with one of the\I 
following file systems on your com\buter.
• FAT16: u\b to 2 GB
•  FAT32: u\b to 32GB 
For details, see “Scanning” in the e-Manual.
OK
SCAN
Start
Keys to be used for this operation
1  Insert \f USB memory device to the USB port.
The machine will beg\Iin to read the device when USB memo\Iry is 
inserted. Do not touch or remove the device from the \bort.
	 		
2 Pl\fce your document.
 “Placing Documents” (→P.2-\f)
 “Su\b\borted Document Ty\bes” (→P.2-2)
3 Press [].
4 Select  using [] or [] \fnd 
press [OK].
	 		
Select the scan type.
 Computer
 Remote Scanner
 Memory Media
5 Specify the sc\fn set\Ftings b\fsed on your purpose 
of the sc\fn.
The following settings can \Ibe changed.
For details on the setting \brocedure, see “Scanning” in the e-Manual.
•  Scan Size
•  File Format
•  Density
•  Original Orientation
•  Original Ty\be
•  2-Sided Original (MF8380Cdw Only)
•  Shar\bness
•  Data Size
The settings s\becifi\Ied here are effective only for the current task. To 
a\b\bly these settings\I to all tasks, see “Scanning” in the e-Manual.   
						

							7-6
\bsing	the	Scan	Functions
6 Press [] (Color) or [] (B & W).
For	Color	Scan
Press	[]	(Color).
For	Black	and	 White	Scan
Press	[
]	(B&W ).
Scanning starts. 
When additional pag\Res can be scanned on the platen glass
(1)  Place the next \bage and \bress [
] (Color) or [] (B & W ).
(2)  To finish scanning, select  using [
] or [] 
and \bress [OK].
	 		
Scan Next: Press Start
 
 
When scanning is c\Iom\blete, the scanned docum\Ient is saved to the 
USB memory device.
Folder and file na\fe\Rs that can be saved
Folder	name The	
“SCAN_00” 	folder	is	created	in	the	
top	level	directory	(root	folder)	in	the	\bSB	
memory	device.	Scanned	document	files	are	
saved	in	this	folder.
When	the	 “SCAN_00” 	folder	reaches	limit,	the	
“SCAN_01” 	folder	is	automatically	created.
Folders	up	to	 “SCAN_99”	are	automatically	
created	when	the	current	working	folder	
\fecomes	full.
File	name File	names	\fetween	
“SCAN0000.XXX”	and	
“SCAN9999.XXX” 	are	provided.	(“XXX” 	is	the	
extension	for	the	file	format.)
The	two-digit	folder	num\fer	is	provided	in	
the	fifth	and	sixth	characters	from	the	left.
A	maximum	of	100	files	can	\fe	saved	in	a	
folder.
When re\foving the USB \fe\fory device fro\f the port
(1)	 Press	[
]	(Reset).
(2)	 Press	[
]	(Status	Monitor/Cancel).
(3)	 Select		using	[
]	or	[]	and	press	
[OK].
	 	
Status Monitor/Cancel
 Device Status
 Copy/Print Job
 TX Job
 RX Job
(4)	 Select		using	[]	or	[]	
and	press	[OK].
	 	
Device Status
 Paper Information
 Remove Memory Media
 Check Counter
 Secure Print Memory 
...
(5)	 Remove	the	\bSB	memory	device.
(6)	 Press	[
]	(Status	Monitor/Cancel)	after	you	have	
checked	the	details	of	the	selected	jo\f	to	close	the	
screen.
E-\failing Scanned Docu\fents 
(MF8380Cdw Only)
You	can	attach	scanned	documents	to	e-mails	and	send	
them	to	a	specified	destination.	 The	scans	are	converted	
into	PDF	files	and	sent	to	the	mail	server.
  NOTEPreparing to Use the E-\fail Functions
See “Network Settings” in the e-Manual and configure your e-mail 
settings before using the e-mail function.
OK
SCAN
Start
Keys to be used for this operation
1 
Pl\fce your document.
 “Placing Documents” (→P.2-\f)
 “Su\b\borted Document Ty\bes” (→P.2-2)
2 Press [].
3 Select  using [] or [] \fnd press [OK].
	 		
Select the scan type.
 Remote Scanner
 Memory Media
 E-Mail
4 Specify the destin\ftion.
S\becify destination\Is in the following ways.
For details on the setting \brocedure, see “Scanning” in the e-Manual.
•  in\but directly
•  by selecting a coded dial c\Iode
•  from the address book
•  under sequential broadcasting