Canon Ir 1600 User Guide

4-5Setting the Department ID Management
System Management Settings
4
Setting the Department ID Management
By storing a Department ID and Password for each department, you can set the machine so that its 
functions can be used only after the correct password has been entered. This is called “Department 
ID Management.” Department IDs and Passwords for up to 99 departments can be stored. This 
function allows you to check the print totals for each department, for management purposes.
With Department ID...

System Management Settings
4
4-6Setting the Department ID Management
2Press   or   to select , and press  .
When you press  , the  menu appears.
3Press   or   to select , and press  .
When you press  , the  menu appears.
4Press   or   to select  or , and press  .
If you want to use Department ID Management, select . The Department ID Settings menu 
appears. (Entering the Department ID and Password: page 1-21)
If you do not want to use Department ID Management, select .
5Press   (Stop) to return to the...

4-7Setting the Department ID Management
System Management Settings
4
Setting the Department ID Management Information
You can register the Department ID after setting the Department ID Management to .
Setting the Department ID Management to ON enables you to register the following information for 
each of the Department IDs from 01 to 99.
- Department ID
- Password
- Maximum number of copies allowed
NOTE
•No Department ID Management Information is registered at the factory.•When using the control card,...

System Management Settings
4
4-8Setting the Department ID Management
5Enter the Department ID using numeric keys, and press  .
When you press  , the Department ID is stored and the  menu appears.
NOTE
•You can delete the number you entered by pressing   (Clear).
6Press   or   to select , and press  .
7Enter the password using numeric keys, and press  .
The registered department will operate the machine with this password.
When you press  , the password is stored and the display returns to the  menu....

4-9Setting the Department ID Management
System Management Settings
4
10Press   (Stop) to return to the standby mode.
Checking the Counter Information
You can check the amount of outputs for each department after setting the Department ID 
Management to .
1Enter the Additional Functions menu and open the , and 
press .
For details about the procedure above, refer to steps 1 to 3 in “Setting the Use of Department ID 
Management,” on p. 4-5.
2Press   or   to select , and press  .
When you press  , the  menu...

System Management Settings
4
4-10Setting the Department ID Management
5Press   (Stop) to return to the standby mode.
Restricting the Operation by Department ID
When the Department ID Management is set to ON, you can select whether or not to activate the 
restriction on printing and copying quantity.
NOTE
•The factory setting is .
1Enter the Additional Functions menu and open the , and 
press .
For details about the procedure above, refer to steps 1 to 3 in “Setting the Use of Department ID 
Management,”...

4-11Setting the Department ID Management
System Management Settings
4
5Press   or   to select  or , and press  .
If you want to activate the print limit, select .
If you do not want to activate the print limit, select .
6Press   (Stop) to return to the standby mode.
Specifying Whether or Not to Accept Print Jobs of 
Unknown ID
You can specify whether or not to allow printing documents from a printer driver not correspondent 
with a stored Department ID.
NOTE
•The default setting is .
1Enter the...

System Management Settings
4
4-12Setting the Department ID Management
4Press   or   to select  or , and press  .
If you want to allow printing jobs without department ID, select .
If you do not want to allow printing jobs without department ID, select .
5Press   (Stop) to return to the standby mode.
PRINT WITH NO ID
ON
 

CHAPTER
1-1
1
Before You Start Using This 
Machine
This chapter describes what you should know before using this machine, such as main features, 
parts and their functions, how to turn on the main power, and so on.
About the Installation Location and Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Installation Precautions  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2...

5-2Loading Paper
Routine Maintenance
5
Loading Paper
This section describes how to load paper in the paper drawers.
NOTE
•The following paper sizes can be loaded in the paper drawers: A3  , B4  , A4  , A4  , B5  , B5  , A5  ,
LGL  , LTR  , LTR  , 11 x 17  , STMT 
•For details of available paper stock which can be loaded in the paper drawers, see “Available Paper Stock,” on p. 1-36.
Loading Paper in the Paper Drawers
When the selected paper has run out, or the selected paper drawer runs out of paper...