Brother MFC 990CW User Manual

Receiving a Fax49
6
PC Fax Receive6
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The number of received faxes 
that are stored in the memory will appear on 
the LCD.
When you start your PC and the PC-FAX 
Receiving...

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iPress  , or the PC you want to 
receive faxes.
Press  OK.
jPress Backup Print:On  or 
Backup Print:Off .
kPress Stop/Exit.
Turning off Memory Receive 
Operations6
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Off.
iPress Stop/Exit.
Note
The LCD will give you more options if 
there are received faxes still in your 
machine’s memory. (See  Changing...

Receiving a Fax51
6
Fax Preview 
(Monochrome only)
6
How to preview a received fax6
You can view received faxes on the LCD by 
pressing the Fax Preview  button on the 
LCD. When the machine is in Ready mode, a 
popup message will appear on the LCD to 
alert you of new faxes.
Setting Fax Preview6
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Fax Preview .
gPress Fax Preview .
hPress On.
iThe LCD will tell...

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When the fax is displayed on the LCD, 
press  More and the following buttons 
will appear on the LCD. Press the button 
you want to use to perform the 
operation.
dPress  Stop/Exit.
How to print a fax 6
aPress Fax Preview .
bPress the fax you want to view.
cPress More.
dPress  (Print).
„ If the fax is multiple pages, go to 
step e.
„ If the fax is a single page it will start 
printing. Go to step f.
eDo one of the following:
„ Press  Print All Pages  to print 
all pages of the fax. Go to...

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6
Turning off Fax Preview6
aPress Fax Preview .
bPress More.
cPress Turn Off Fax Preview .
dPress Yes to confirm.
eIf there are faxes stored in the memory, 
do one of the following:
„ If you do not want to print the stored 
faxes, press  Continue. 
The machine asks you to confirm the 
deletion of the stored faxes.
Press  Yes to confirm.
„ If you want to print all the stored 
faxes, press  Print all faxes .
„ If you do not wish to turn off Fax 
Preview, press  Cancel.
Press  Stop/Exit ....

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Out of Paper Reception6
As soon as the paper tray becomes empty 
during fax reception, the LCD shows 
No Paper Fed  and begins receiving faxes 
into the machine’s memory. Put some paper 
in the paper tray. (See  Loading paper and 
other print media  on page 10.)
When a fax is in the memory, the LCD will 
show a message (for example, 
New Fax: 01).
The machine will carry on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available.
Further incoming...

Receiving a Fax55
6
Using your Remote Access 
Code6
aDial your fax number from a touch tone 
telephone or another fax machine.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by 
l) at once.
cThe machine signals if it has received 
messages:
„ 1 long beep — Fax messages
„ 2 long beeps — Voice messages
„ 3 long beeps — Fax & Voice 
messages
„ No beeps — No messages
dWhen the machine gives two short 
beeps, enter a command.
The machine will hang up if you wait 
longer than 30...

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Remote Fax commands6
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code (3 digits followed by  l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
91 Playing Voice messages After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press  1 
before a message, you will hear...

Receiving a Fax57
6
Retrieving fax messages6
You can call your machine from any touch 
tone telephone and have your fax messages 
sent to a machine. Before you use this 
feature, you have to turn on Fax Storage.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by l) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, 
press 962.
dWait for the long beep, enter the number 
(up to 20 digits) of the remote fax 
machine...

58
7
Voice operations7
Voice calls can be made either with the 
handset, the cordless handset 
(MFC-990CW), the speaker phone, an 
extension or external telephone, by dialling 
manually, or by using Quick Dial numbers.
Note
If you have a MFC-990CW, please also refer 
to the DECT™ Handset BCL-D70 User’s 
Guide.
 
Making a telephone call7
aTo start a voice call, do one of the 
following:„ Pick up the handset. (MFC-790CW 
only)
„ Press  Speaker Phone .
bWhen you hear the dial tone, enter a 
number using the...